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HomeMy WebLinkAboutMINUTES - 06121990 - 2.2 JO: BOARD OF SUPERVISORS Contra FROM: Phil Batchelor, County Administrator •'' lCosta ais County DATE: June 12, 1990 r" SUBJECT: 1990-91 BUDGET PROCESS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Approve the 1990-91 Proposed Budget Schedules. 2. Accept tentative revised budget numbers for each budget unit. 3 . Adopt the attached resolution, which approves alternative budget procedures and sets Budget Committee deliberations for July 25 and 26 and Public Hearings on the Final Budget for August 6, 1990. 4. Direct the County Administrator to work with each department to determine the impact of the revised budget and develop a plan to live within available resources. 5 . Direct the County Administrator to prepare a "supplemental budget" document which contains for each budget unit: 1) purpose statement and program summary 2 ) summary of departments ' plans to balance their budget(s) 3) County Administrator recommendations and assessment of impacts. 6. Direct the Clerk to prepare required legal notices and make publications available. CONTINUED ON ATTACHMENT: X YES SIGNATURE: AM' XWW14,0 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER ay w„ V� VOTE OF SUPERVISORS I HEREBY CERTIFVjHAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY�NAcnooFN TAKEN AYES: NOES: _Wd AND ENTERED ON THTHE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHO CC: ATTESTED PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 /88) BY DEPUTY t a = -2- FINANCIAL IMPACT:. The revised budget numbers attached achieve a balanced budget based on the information at hand. Cuts based on subsequent State budget actions would require , more reductions in the County budget. BACKGROUND• Normally, our office would be presenting a Proposed Budget document to the Board today with extensive narrative about what the departments have requested and how far available resources can go towards funding those requests. For each of the past several years extensive time has been spent to produce this document, but most of the budget hearings were spent trying to resolve funding issues, rendering the proposed budget document essentially useless. This year it has been felt since early in the process that staff time would be better spent analyzing departments' plans to manage within the amount of resources available. Although preliminary figures are developed in the Spring, wide swings can occur based on the State Budget. Generally, State Budget decisions are made by early June and projections made for the budget can be verified. This is not the case this year because of the huge projected State deficit. Our office waited as long as we could to formalize the budget numbers, so they are based on the best information available. No State Budget reductions are ..included at this point because no solid information has emerged since the $3 . 6 billion State deficit was revealed. Further adjustments will have to be made once the budget decisions are reached at the State level and local impacts are assessed. Most of the departments with heaviest reliance on the general fund have been asked to develop plans to save their net County cost increases from the 1989-90 fiscal year. Our office will be working with them in the weeks ahead to develop plans which minimize layoffs and achieve the savings needed with as little disruption in operations as possible. 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O :s m 41A A A z v rn =� c to t`= .. m t : -Ab 4h 4b m v e '? _-P-b � � : . 2 . 2A THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on June 12 , 1990 by the following vote: AYES: Supervisors Powers, Schroder, McPeak, Torlakson, Fanden NOES: None ABSENT: None ABSTAIN: None -------------------------------------------------------------------- -------------------------------------------------------------------- SUBJECT: County Budget Process for the 1990-1991 Fiscal Year Phil Batchelor, County Administrator presented the recommen- dations as set forth in the attached report. He commented on the severity of .the fiscal crisis with the State Budget and its impact on Contra Costa County. Mr. Batchelor advised that it is for this reason that the traditional Proposed Budget Book, a 300-page document, was not produced this year. Kerry Harms-Taylor, Assistant County Administrator, commented on the schedules (or tables) presented that reflect the handling of an increased workload with- no additional staff. She noted that the schedules indicate the spread of the deficit or the allocation of the budget based on current available information. She referred to the dates of the Budget hearings and advised that prior to the July 25th hearing of the Board (sitting as the Budget Committee of the Whole) the "supplemental document" will be distributed which this year will in fact be the proposed County Budget for the 1990-1991 fiscal year. Board members agreed to the adoption of a resolution to be sent to the Governor and Leadership opposing additional reductions in AB 8 funded programs. (See Resolution No. 90/378) . Supervisor Powers in commenting on the County' s fiscal situation recommended that the County Administrator be requested to explore the feasibility of not opening the new jail (West County Detention Facility) in the 1990-1991 fiscal year. He further recommended that the County Administrator review options and alternatives such as renting the facility to the State or. private sector which he believes has been done in some areas of the State and nation. Board members being in agreement, IT IS ORDERED that the recommendations of the County Administrator and Supervisor Powers are APPROVED, including the adoption of Resolution No. 90/426 approving the alternate budget procedure allowed by Government Code Section 29065. 5. I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervi ors on the date shown. ATTESTED: i,e /02. /Y lc O PHIL BATCHELOR,Clerk of the Board cc: County Administrator. of Supervisors and County Administrator Auditor-Controller BY 4;�"_ ,Deputy , .. 2 . 2.& THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on rJune 12, 1990by the following vote: AYES: Supervisors Powers, Fanden, Schroder, McPeak and Torlakson NOES: ABSENT: ABSTAIN: •. ---------------------------------------------------------------------- RESOLUTION SUBJECT: 1990 . PROPOSED BUDGET NO. 90/426 Whereas, the Board of Supervisors desires to consider the budget recommendations in light of actual revenues and fund balances expected to be .available to fund the 1990-91 workplan and; Whereas, when the recommended budget is prepared, these numbers are unknown and; Whereas, this renders the recommended budget useful in terms of expenditure numbers, but not in terms of knowing the impact of reduced revenues or fund balance on. actual services to. be provided and; Whereas, the Board of Supervisors has determined that county staff time can best be spent determine the impacts of 90-91 funding levels instead of producing a proposed budget document. Now, therefore be it resolved that the Board of Supervisors of Contra Costa County choses to use the alternate budget procedure allowed by Government Code section 29065 . 5 and hereby directs the Auditor, County Administrator and. Clerk to publish the required legal notices and documents. Be it also resolved that the Board of Supervisors intends to conduct Budget Committee deliberations on the Proposed Budget beginning on July 25 and concluding by July 26th, and to conduct the Public Hearing on the Budget starting on August 6 , 1990 . I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board Of Supervisors on the date shown. ATTESTED: June 12 , 1990 PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator BY: a, Deputy CC : County Administrator Auditor-Controller