HomeMy WebLinkAboutMINUTES - 05081990 - 2.4 .e. ,i.. • J .TAI `J 1
TO: BOARD OF SUPERVISORS
Barton J. Gilbert n,�,.,+
FROM: Director of General Services I�.-J+I��JI��,,'t},r,
May 1, 1990 Costa
DATE: C`.'„" "J
SUBJECT; Improved Telecommunication System
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECONME:NDATION:
ACKNOWLEDGE that the General Services Department will:
1 . Implement a five-digit dialing plan for calling between all
County offices.
2. Consolidate, redeploy, upgrade, and share among County
organizations, existing communications equipment in order to
improve service, reduce expenses, and allow for future planned
construction.
II . BACKGROUND:
During 1987 and 1988, the County negotiated favorable contracts
with Pacific Bell and AT&T to provide long-term networking service
and accomplish the purchase of telephone equipment, saving over $1
million annually. Recent and planned construction along the
Highway 4 corridor (Muir/Glacier Complex, Douglas Drive) and in E1
S.obrante/Hilltop (Social Services, West County Detention Facility)
where Centrex is not directly available requires installation of
new equipment and a new dialing plan to ensure service
availability, particularly in emergencies. County organizations
have been implementing fax machines, computers, and other
productivity-enhancing measures requiring additional telephone
lines. This has resulted in unanticipated increased charges to
Pacific Bell. These costs will continue to escalate as
organizations attempt to maintain the desired level of service to
the public with fewer resources.
In an effort to contain costs, the County has been installing
larger, more complex telephone systems. These systems cannot be
integrated into an effective Countywide system without
establishing five-digit dialing. Economies of scale can be
realized by combining smaller systems into single larger ones
(e.g. , 1980 Muir Road with 255 Glacier Drive and the new Forensic
Science Building) and reducing lines to Pacific Bell as well as
CONTINUED ON ATTACHMENT' YES SJGNATURE;
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S1:
ACTION OF BOARD ON May 8,1990 ' APPROVED AS RECOMMErIDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYEra; NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT' ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: ATTESTED ---
General Services Department PHIL BAT HELOR, CLERK OF THE BOARD OF
Administration SUPERVISORS AND COUNTY ADMINISTRATOR
Communications Division
County Administrator
BY ,DEPUTY
M382/7-83 —
requiring less expensive future hardware purchases, thus reducing
costs. This requires that disparate organizations "share"
equipment and that . the General Services Department Communications
Division be able to decide how best to redeploy equipment for
maximum savings.
III. FINANCIAL IMPACT:
By acquiring the equipment now, prior to further construction and
the completion of certain remodeling projects, the County can
realize immediate savings and future cost avoidance. Such
equipment may be leased at a rate of approximately eight percent
for five years, after which time the County will own the
equipment. By reducing expenditures for equipment and Pacific
Bell service, the total monthly savings/cost avoidance for the
first year is expected to be approximately $8,899.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Increased costs of approximately $107 ,000 annually.
Reduced level of communications services.
Inability to provide certain types of communications services.
Many organizations will be unable to take advantage of
productivity-increasing devices.
Potential non-service to some County locations in an emergency
situation.