HomeMy WebLinkAboutMINUTES - 05081990 - 2.3 3
TO: BOARD OF SUPERVISORS
1 Y Contra
FROM: Phil Batchelor, County Administrator Costa
County
DATE: May 8, 1990
SUBJECT: FIRST PROGRESS REPORT ON ENVIRONMENTAL MANAGEMENT AGENCY
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
1. Accept the job specification, salary level and recruitment
plans for the Director of Environmental Management.
2. Accept the Mission and Goal Statements and Organizational
Chart for the Environmental Management Agency.
FINANCIAL IMPACT:
The additional cost for an Agency Director will be borne through
the existing budgets of the three Departments, through cost
savings and through increases in fees.
BACKGROUND:
On April 17 , the Board approved in concept the creation of an
Environmental Management Agency which would consist of the
functions currently performed by the Community Development,
Public Works and Building Inspection Departments. In addition,
the Board directed that the Administrator prepare a job
specification, salary level and recruitment plan for the Director
of the Agency. Finally, the Board directed that mission and goal
statements be developed along with an organizational chart.
Over the last three weeks, the County Administrator held three
meetings on these issues, with the Community Development, Public
Works, Building Inspection and Personnel Directors. The results
of this collaborative effort appear in the attachments.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER X
REFERRED to the Internal OperationF Committee the iFFue of an
appropriate name for the new agency.
VOTE OF SUPERVISORS
X I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Personnel ATTESTED May 8 , 1990
County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF
Building Inspection SUPERVISORS AND COUNTY ADMINISTRATOR
Community Development
Public Works a
M382 (10/88)
BY �� DEPUTY
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Additionally, the County Administrator has secured the services
of Norman Roberts and Associates, Inc. to assist the County in
recruiting and screening candidates for the position of Director
of Environmental Management. The agreement with this firm calls
for completion of all tasks on or before September 1.
Finally, staff of the involved Departments are proceeding
diligently on implementing the 19 efficiency recommendations
adopted by the Board on April 17 . A full progress report will be
presented to the Board on May 15 .
F
^' EXEMPT Proposed Salary Level : C3-2705 ($7484-$7_858_=_ ,
Contra Costa County April 1990
DIRECTOR, ENVIRONMENTAL MANAGEMENT AGENCY
DEFINITION:
Under general administrative and policy direction, to manage and coordinate all
activities of the County Environmental Management Agency through its component
departments and programs including Public Works, Community Development, Building
Inspection, Transportation Planning and Economic Development; to assist the
Board of Supervisors and the County Administrator in execution of overall policy
for growth management and improved delivery of services in activities affecting
the physical environment within the County; and to do related work as required.
DISTINGUISHING CHARACTERISTICS:
This top-level executive position directs the multi-department County
Environmental Management Agency which combines a number of interrelated
functions under centralized administration. Major functions .include: land use,
flood control and transportation planning; economic development; . resources
management; regulation of all public and private land and building development;
regulation of air, water and noise pollution; and the design, construction and
maintenance of County-operated public works roads, drainage facilities and
airports.
Subject to broad policy guidelines issued by the Board of Supervisors and the
County Administrator, the Director has authority to develop strategies, goals
and objectives for all agency functions and direct their implementation through
the Assistant Directors for Public Works, Community Development and Building
Inspection. Critical performance standards for this position are those of
providing effective centralized interagency linkage and coordination . to the
diverse programs within the Environmental Management Agency and accurate and
timely recommendations to the County Administrator upon which final policy,
budgetary and administrative decision affecting the various programs will be
made.
MANAGEMENT RESPONSIBILITIES:
- Analyzes and evaluates . agency objectives and the effectiveness of
departmental operations in conforming to policy guidelines and directs
subordinate managers in implementation and modification of policies and
procedures; .
- Serves as staff consultant to the Board of Supervisors and as principal
assistant to the County Administrator on matters relating to environmental __.
improvement, infrastructure, growth management and development.
Coordinates all activities of the Agency and advises other County
Departments, governmental agencies and representatives of business and
industry on environmental improvement issues and programs;
Prepares and manages the budget of the Agency and supervises the
expenditure of all funds allocated to the Agency, its departments and
divisions.
Develops and maintains a systematic method of obtaining and analyzing
comprehensive information regarding environmental management issues within
the jurisdiction of the Board of Supervisors;
Develops and maintains a cooperative and effective working relationship
with federal , state, regional and local planning agencies and with private
developers, .investors and large-scale employers to meet public policy
objectives in the comprehensive planning process;
Insures full and prompt County access, information and service to the
public on matters of land use and transportation planning, economic
development, regulations covering land and building development,
environmental protection, pollution control and growth management;
- Coordinates the interface of County staff and departments involved in the .
receipt, review and approval of land development and building applications
to insure streamlined processing;
Establishes a clear management framework to combine subordinate department
heads and managers into an effective team which will empower and motivate
staff to attain Agency goals and objectives.
Monitors and analyzes bills and legislative proposals and recommends new or
amended legislation to further community development and environmental
management programs;
Conducts a program of public information and public relations to develop
and maintain support for environmental management programs and objectives
established by the Environmental Management Agency and the Board of
Supervisors;
Analyzes and/or directs studies to evaluate new projects, considering the
immediate and long range impact and cost, and recommends project adoption,
modification or cancellation.
Obtains formal approval from the Board of Supervisors for new policies,
contracts, budgets, and other policy changes affecting the Environmental
Management Agency;
Makes presentations to the Board of Supervisors, federal, regional and
state agencies, legislative bodies, community groups and the general
public; .
Attends meetings of the Board of Supervisors and the County Planning
Commission and provides data, information, advice and special reports as
required;.
Forecasts personnel needs of the Agency with emphasis on identification of
specific managers and career professionals the agency will need to achieve
goals and objectives and maintains an ongoing programs of human resources
recruitment, development and performance appraisal .
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7,
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- Coordinates overall activities of the Agency with the Economic Development
Unit of the County Administrator's Office to enhance the County's economic
base in areas including cooperative County-City planning and development,
encouragement of non-polluting business, job creation, affordable housing
and redevelopment.
DESIRABLE QUALIFICATIONS:
Education: Possession of a baccalaureate degree from an accredited college or
university with a major in business or public administration, urban or regional
planning, environmental management, civil engineering or a closely related
field.
Experience: Five (5) years of responsible executive experience as (1) an
assistant department head or manager of a major, multi-program division or above
in a public-sector community development, public works, building inspection;
housing/redevelopment or land use/transportation planning department or (2) as a
senior member of a private firm specializing in program management, consulting
services or technical support to public jurisdictions in the areas of land use,
transportation, public works or economic development.
KNOWLEDGE OF:
The principles of organization and management necessary to direct and
coordinate the activity of a large multi-function agency, including program
planning;
Governmental structures and their interrelationships, responsibilities,
functions and limitations;
The technical principles, operational practices and controlling regulations
which apply to a comprehensive environmental management program .including
engineering and maintenance, land use planning and building construction.
- Principles of personnel administration and management development including
selecting, training, directing, supervising and evaluating a staff of
high-level subordinate managers.
- Organizational management in complex systems including formation, planning,
budgeting, control , staffing and operations;
- Communication skills and techniques required to organize and direct group
discussions, to evaluate and transmit information and instructions at all
functioning levels of the County, general public, private and public
agencies, and to interview, counsel , instruct and persuade;
- Principles and methods of public administration including fiscal
management, budgeting for large and small operations and capital budgeting;
ABILITY TO:
Advise and consult with citizen groups, staff and other persons to resolve
management problems and establishing goals and objectives;
i
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r
Communicate and interact with personnel at all organizational levels and
occasionally function in stressful or confrontation type situations
requiring instructing, persuading, negotiating and motivating people;
Act as liaison to advise and/or resolve differences with public or private
agencies, other departments and general public;
Advise the Board of Supervisors on policy and budget implications of
programs and policies;
Make analyses and recommendations based on findings in studies, field
observations and public contacts;
Define problem, areas, and collect, interpret and evaluate data and draw
valid conclusions;
Communicate effectively in both written and oral form to a wide range of
audiences including the Board of Supervisors, state boards and citizen
groups;
Understand, interpret and apply provisions of federal , state and local
legislation, rules and regulations pertinent to the administration of
policies and programs of the Environmental Management Agency.
Direct and coordinate the work of others through various supervisory levels
and assist on more complex problems;
Work effectively with the general public and community groups of various
socio-economic backgrounds.
Class Code: 5AA2
RKH/amc
4/16/90
cc: HDC, SB, EK, JR, SAFETY
Departmental Approval
Date
Personnel Approval
Date
_ 4 _
5/90
ENVIRONMENTAL MANAGEMENT AGENCY 6">�003 .
MISSION AND GOALS
Agency Mission
The Agency' s mission is to plan and manage growth, development
and infrastructure in the unincorporated area in coordination and
cooperation with the cities and other governmental agencies. The
Agency is mandated to provide current and future residents of
Contra Costa County a safe and decent living environment while
offering housing and employment opportunities, transportation
alternatives, flood protection and conservation of natural
resources. The Agency attempts to balance public needs, property
owner rights and environmental considerations, all in accordance
with applicable County ordinances, and state and federal laws.
Agency Goals
To provide current and future County residents with a suitable
and attractive environment by facilitating adoption of balanced
and managed development, environmental policies and regulating
the use of land in accordance with County policy and applicable
laws.
To protect public health and safety by enforcing all codes and
design standards regulating the construction of public and
private buildings and facilities.
To plan, construct, and maintain County roads, drainage
facilities and airports in a cost efficient manner taking into
consideration the potential social, economic and environmental
impacts that may result.
To provide courteous, efficient service to all citizens needing
information, assistance or problem resolution in areas
administered by the Agency.
Ensure that the environment, urban infrastructure,
transportation, and development within the unincorporated areas
are balanced and integrated with city plans.
In concert with Growth Management, accommodate the future travel
demands of the public with a safe and efficient multi-modal
transportation system which is integrated with the systems of
cities, state and federal governments.
Provide professional services in a timely manner, ensuring the
highest and best use of land and resources.
Ensure the utility, accessibility and conservation of natural
resources.
Ensure the County' s financial independence through fostering
economic development programs and revitalizing blighted and
economically depressed communities.
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-003 AV
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