HomeMy WebLinkAboutMINUTES - 05081990 - 2.1 Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: Phil Batchelor, County Administrator and .,. :.�� County
Gary Yancey, District Attorney °sTq•...... _ "�
COUN
DATE: May 8, 1990
SUBJECT: RESOURCES NEEDED IN THE DISTRICT ATTORNEY'S FAMILY SUPPORT DIVISION
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
1. Accept report from the County Administrator and District Attorney on the added
resources needed in the District Attorney's Family Support Division.
2. Approve the following P300s for a total of seventeen positions: #15342, two (2)
40/40 Family Support Collection Officer positions; #15343, four (4) 40/40 Family
Support Collection Officer positions; #15344, six (6) 40/40 Clerk-Senior level
positions; #15345, one 40/40 Clerk-Experienced level position; #15346, two (2)
40/40 Clerk-Beginning level positions; #15347, one 40/40 Account Clerk-
Experienced level position; #15348, one 40/40 Security Guard position.
3. Approve appropriation adjustment in the amount of $160,200 to cover the cost of
the seventeen new positions and related furniture/equipment for the balance of
fiscal year 1989-90.
FINANCIAL IMPACT:
No financial impact on the County General Fund, Federal-State reimbursement.
REASONS FOR RECOMMENDATION/BACKGROUND:
The District Attorney's Family Support Program obligates parents to meet their support
responsibilities to their families based on their ability to pay and investigates and
prosecutes perpetrators of welfare fraud. The Family Support program locates absent
parents, adjudicates paternity, and establishes and enforces support orders. The
Welfare Fraud program investigates welfare fraud allegations and prosecutes welfare
fraud complaints to the extent of recovering illegally obtained welfare monies.
As of December 1989, there were 16,578 unlocated absent parents in the Family Support
caseload; 1,356 located alleged paternity father whose cases are unadjudicated; 4,726
located absent parents from marital relationships for whom support orders need to be
established; and 6,093 cases in the Monitor/Review caseload which have support orders
but which did not pay on those orders in December 1989.
In 1988-89 the Family Support Division collected $17,778,556 in support collections
and earned $1,796,056 in federal and state incentive revenues. The average staff per
month was 95.63. Thus staff produced $186,014 per worker in collections and $18,781
per worker in incentive revenues. Sixteen of the uested seventeen new positions
would have direct collection producing impact, on security guard position would
CONTINUED ON ATTACHMENT: X YES Signatur .
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s):'
Action of Board on: MAY 8 1990 Approved as Recommended Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ' ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain- MAY 8 1990
Attested:
cc: County Administrator's Office Phil Batchelor, Clerk of
District Attorney the Board of Supervisors
DA Family Support Division d Eount _Administrator
By: DEPUTY
Page TWO
not have a direct collection impact. If these sixteen new staff followed the current
staff performance, they would produce a yearly collections increase of $2,976,224 and
a yearly incentives increase of $300,496. The county cost portion of the seventeen
new positions would be $201,275 per year. Thus, there appears to be a comfortable
margin of anticipated revenues over costs and reasonable certainty that the new
positions will pay for themselves.
ti"'�J�11 AUDITOR TR ER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
BOARD OF SUPERVISORS
T/C 2 7
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
District Attorney Family Support BU #0245
ORGANIZATION EXPENDITURE
SUI-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <ECREASE INCREASE
100 100
2892 2131 Office Furniture and Equipment i 20,790 00
2892 1011 Permanent Salaries i 99,363 00
2892 1042 F.I.C.A. I 79601 (JO
2892 1044 Retirement Expense I 119387 (JO
2892 1060 Employee Group Insurance i 20,487 100
2892 1063 Unemployment Insurance I 65 00
I
2892 1070 Workers' Compensation Insurance I 507 X00
I I
0990 6301 Appropriable New Revenue 160,200 X00 1
0990 6301 Reserve for Contingencies 1 160,20000
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F 1
I 1
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TOTALS 160,200 } 0 320,400 "00
APPROVED EXPLANATION OF REQUEST
AUDIT013-�6QNTROL R
�/ To cover cost of 17 new positions and related furniture/
B Data3-!3�� equipment for 3 months (4/1/90 through 6/30/90) FY 89-90.
COON, Y DMIN17ATOR
t
30ARD OF SUPERVISORS
YES: Supervisors Powors,Fanden,
Schroder,Mc-Peak,TorlaksoR
V 0: lulw
14U44,' 410q
Phil Batchelor, Clerk of the Board of � (let
�
Supervisors and County Adflll.HstratOJ_�I
/Vn mM 8 1n O SIONATUR TITLE2 DATE
9y: Date fJ APPROPRIATION Q P00
ADJ. JOURNAL NO.
(M 129 ROV.2/86) SEE INSTRUCTIONS ON RFVFRCF AMF
CONTRA COSTA COUNTY 1-11--001
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT:
District Attorney Family-Su=rt RU # 02A5
OACANIIATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE>
100 '
I 1
2882 9556 FED AID SUPP ENF Incentive 35,404100 '
I I
2892 9553 FED AID FAM Support Collections 105,732100
2892 9428 ST AID SUPP ENF Incentive 19,064100
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TOTALS 160,200 00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
9To revise estimated revenues in order to more
By: Dat accurately reflect projected revenue for FY 89-90
-COUNT Y"1 MINISTR TOR
By: a ^f Doty '
BOARD OF SUPERVISORS
YES: Supervisors Powors,Fanden,
Schroder,MoPeak,Torlakson
NO: G c.f•,
PhiR`?`GhGI'Gr Clea of ft Board of MATURE T LE 0 TE
;
�Grj �ounty AJ- M"strator
i'U
MAY 8 19 1)0 REVENUE ADJ. RAOO�S
By: - L Date
JOURNAL NO.
r POSITION ADJUSTMENTUBT - No
`;2-0O
Date: , 16,19 0
District Attorney - Dept. No./ T ,�, PERS
Department 'Family Support Division Budget Unit No. 0 � A ncy No.. 042
4 'i
Action Requested: Add two Collection_=Officer. Schedu >t,. . s at salary
level C5-1621 ($2,297-2,792
Proposed Effective Date: April 1. 1990
Explain why adjustment is needed: To provide adequate staffing for department reorganization
in order to meet federal time performance standards. To provide adequate service to the
public and to operate an effective Family Support Division.
Classification Questionnaire attached: Yes No
Cost is within department's budget: Yes No X
. : Total One-Time Costs (non-salary) associated with this .request: $1,820.
Estimated 'Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 92,317. Net County-Cost $ (�
�3
Total This FY $ N.C.C. This FY $ (d
` Source of Funding to Offset Adjustment: Federal Administrative Reimbursement and State
and Federal SEIF Revenue.
Department must initiate necessary appropriation adjustment
:. and submit to CAO. Use additional sheets for further
.:explanations or comments. (for) Department .Head
Reviewed by CAO and Released To Personnel Department
N` Deputy CcAnty Administrator ."Date
------__--------__---=_---- ------------------�_�� ---- ----------- --_ --_
°-Personnel Department Recommendation Date: 411/90
Add two ('2) 40/40 Faihil:y -Support Collections Officer - Schedule C (SMTA) at salary level
C5-1621 ($2297-2792).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
°Basic/Exempt Salary Schedule, as described. above.
Effective: o day following Board action.
April 1; 1990
Date r) Viredhorl of fe sonnel
--------------------------- --- --
Cmm
ty Administrator Recommendation Date:
pprove Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(60Admi Af st4raorN
Board of Supervisors Action MAY 8 1990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED on Supervisors and County Administrator
Date: MAY 81990
By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 (M347) 7/R9 (P.,,
. POSITION ADJUSTffidT MUEST No
:Date: Feb. lb2 19)0
District Attorney Dept. 'No./ "ONTRA COSIA Gt
Department Family%=rt Division Budget .Unit No. 0245`W(Nk 2 No . :;042
" Action Requested: Add four �Collection Officer -Schedule tuok at salary
level -05-1361 ($1,772 - 2,153)
Proposed.Effective Date: April 1, 1990
Explain why adjustment is needed: To provide adequate staffing for department reorganization
in order to meet federal time performance standards. To orovide adequate service to the
public and to overate an effective Family Support -Division.
= Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes _ No
Total One-Time Costs (non-salary) associated with this request: $ 3.640.
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual -Cost $ 129 54 Net Coun
,4 ty 'Cost. ,$
Total This FY $ N.C.C. .This FY .$ `O
Source of Funding to Offset Adjustment: Federal Administrative Reimbursement-,i State.
Revenue,
Department must initiate necessary appropriation adjustment
x;and submit to CAO. Use additional sheets for further
".; explanations or comments. (for) Department Head
Reviewed by CAO and Released To Personnel Department
Deputy Cct4nty Administrator -Date
. ' Personnel Department Recommendation Date: 4111j9(l
Add four (4) .40/40 Family Support Collections Officer - Schedule A (SMWF) positions :.-
:at salary level C5-1361 ($1772-2153) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to 'the '
Basic/Exempt .Salary Schedule, as described above. -
Effective: .❑day following Board action.
April 1, 1990
Date oit cto of a sonnel.
fV
County Administrator Recordation -_-------'--W--~-- �- - Date-- - - ---
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
12
(. . r) ty Administra or
Board of Supervisors Action MAY 8 1990 Phil Batchelor; Clerk of the 'Board of
Adjustment APPROVED/B-P.—W-PPR9VIM on . Supervisors and County Administrator
8 1990
Date: MAY By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
POSITION ADJUSTMENT REQUEST w_ No. S3
- a J
Date: Feb. 1"9)0
0
District Attorney Dept. No./ r,'O{ T A COSTA �'OUNTTPERS
Department Family Support Division Budget Unit No. 024t'iL#? 4 ncy No. 042
Action Requested: Add six Clerk - Senior Level (JWXC) 1Rit3s PA'2 ay level XB-1426
($1,800 - 2,298)
Proposed Effective Date: April 1, 1990
Explain why adjustment is needed: To provide adequate staffing for department reorganization
in order to meet federal time Performance standards. To provide adequate service to the
public and to operate an effective Family Support Division.
Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes No X
Total One-Time Costs (non-salary) associated with this request: $ 8,604
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 224,686 Net County Cost $ 0
6 0j?31
Total This FY $ _ N.C.C. This FY $ 0
Source of Funding to Offset Adjustment: Federal Administrative Reimbursement and State and
Federal SEIF Revenue.
Department must initiate necessary appropriation adjustment 4 �
and submit to CAO. Use additional sheets for further
explanations or comments. (for) Department Head
-----------
Reviewed by CAO and Released To Personnel Departments
Deputy C my Administrator Date
Personnel Department Recommendation Date: 4/4/90
Add six (6) 40/40 Clerk-Senior Level (JWXC) positions at salary level XS-1426 ($1800-2298) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: 11 day following Board action. -
E April 1, 1990
Date o ire toi of eisonnel
County Administrator Recommendation Date:
IfApprove Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(f r) c0i Kff dmini to
Board of Supervisors Action MAY 81990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/ n Supervisors and County Administrator
MAY 81990
Date: By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
No.
POSITION ADJUSTMENT REQUEST
Date: Feb. 16, 19 0
District Attorney Dept. No./ f' T �_(' s4 , I I)UN PERS
Department Family Support Division Budget Unit No. 02 ►g M pcy No. 042
.� -`.'
Action Requested: Add one Clerk - Experienced Level (J t JAt" 291ary level
C5-1259 ($1,600 - 17945
Proposed Effective Date: April 1, 1990
Explain why adjustment is needed: To provide adequate staffing for department reorganization
in order to meet federal time performance standards. To provide adequate service to the
public and to operate an effective Family Support Division.
Classification Questionnaire attached: Yes No X
.Cost is within department's budget: Yes _ No X
Total One-Time Costs (non-salary) associated with this request: $ 1,434
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 29,879 _ Net County Cost $ 0
Total This FY $ - b;950' N.C.C. This FY $
Source of Funding to Offset Adjustment: Federal Administrative Reimbursement and State
and Federal SEIF Revenue.
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further
explanations or comments. (for) Department Head
----___-----------_------------------
-------- --- - — =_
Reviewed by CAO and Released To Personnel Department c-
Deputy Coijhty Administrator Date
------------------------------------------------—------------------ —-----------------
Personnel Department Recommendation Date: 4/11/90
Add one 40/40 Clerk-Experienced level (JWXB) position at salary level C5-1259 ($1600-1945).
Amand Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/'Exempt Salary Schedule, as described above.
Effective: n day following Board action.
El Date
1, 1990
Date or Dir for of a sonnei
------------------------------------------------------- -
County Administrator Recommendation Date [��-
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
( or) Co*t Administrator
Board of Supervisors Action MAY 8 1990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/PIS on Supervisors and County Administrator
Date: MAY 81990
By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
"7A r: f-n I R" 7 1^- 1-
POSITION ADJUSTMENT.. REQUEST ®.. W
Date: Feb. 16, 1 90 .
District Attorney Dept. No./ ;.V �r, r;;,v
Department Family Support Division Budget Unit .No. 0245 . 2 No. 042
s: �KEW�
Action Requested: Add two Clerk - Beginning Level (JWXA) p 34t3tZ level C5-1114
($1,384 - 1,682)
Proposed Effective Date: April 1. 1990
Explain why adjustment is needed: To provide adequate staffing, for department reorganization
An order to meet federal time performance standards. To provide adequate service to the
public and to operate an effective Family Support Division.
Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes No X
Total One-Time Costs (non-salary) associated with this request: $ 2,868.
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 52,986 Net County Cost $ 0
16-1 -)_J q U
Total This FY $ " N.C.C. This FY $ . 0
Source of Funding to Offset Adjustment: Federal Administrative Reimbursement and State and
Federal SEIF REvenue.
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further die
explanations or comments. (for) Department Head
-----------------_—�--- ----- -------
Reviewed by CAO and Released To Personnel Department3/,3
Deputy Co my Administrator Date
------------- ---------
Person
-_=—=--___---------Personnel Department-Recommendation Date: 4/11/90
Add two Clerk - Beginning level (JWXA) positions at salary level C5-1114 ($1384-1682)
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary -Schedule, .as described above.
Effective: day following Board action.
April 1, 1990
Date fr) ire or of rsonnel
County Administrator Recommendation Date:
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
or) C t Administrator
Board of Supervisors Action MAY 8 1990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/ on Supervisors and County Administrator
Date: MAY 81990 By:_LGA zee9z
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 (x•13=+7) 7/89 (Rev. )
POSITION ADJUSTMENT REQUEST ti No._L! 3
Date:Feb. 16, 19 0
District Attorney Dept. No./ r• . T ,A S
Department FMily S1,=rt Division Budget Unit No. 0245 Org 042
Action Requested: Add one Account Clerk - Experienced Level (. �t�t_�at ,tn�alary
level- 05-1370 ($10788-2,173).
Proposed Effective Date: April 1, 1990
Explain why adjustment is needed: To provide adequate staffing for department reorganization
in order to meet federal time mrformance standards. To provide adequate service to the
public and to operate an effective Family Support Division.
Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes _ No X
Total One-Time Costs (non-salary) associated with this request: $ 1.568
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 32,808 Net County Cost $ 0
ql q3 UW
Total This FY $ �L{, N.C.C. This FY $ 0
Source of Funding to Offset Adjustment: Federal Administrative Reimbursement and State
and Federal SEIF Revenue.
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further
explanations or .comments. (for) Department Head
------------------ -----------------------
-�_--�- ----------------__—__=
Reviewed by CAO andReleasedTo Personnel Department )Ilk -'/y
Deputy Co ty Administrator Date
Personnel Department Recommendation Date: 4/11/90
Add one Account Clerk-Experienced level (JDVC) position at salary level C5-1370
($1788-2173) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as"- described above.
Effective: 0 day following Board action. ,
❑ April 1, 1990
Date or) irec or 4f r nnel
----_=z----==__--____---------------------- —N-
County Administrator Recommendation Date:
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
for) C u y Akdminisliatbv
Board of Supervisors Action MAY R 1990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/ on Supervisors and County Administrator
Date:, MAY 81990 By: I �
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 0.13471 7/89 (Rev. )
POSITION ADJUSTMENT REQUEST Z--.® g No.��
Date: Feb. 16, 1S 9.0
District Attorney Dept. No./ ; ice. , OPERS
• Department Family SMpport Division Budget Unit No. ency No. 042
Action Requested: Add one Security Guard (64WD) posit K" "lir l C3-1412 ($2,055-
2,266)
Proposed Effective Date: April 1, 1990
Explain why adjustment is needed: To provide proper security for Family Support staff.
Welfare Fraud Investigators have been providing security, but will be moving to a new
location within the next couple of months.
Classification Questionnaire attached: Yes No X
Cost is within department's budget: Yes _ No X
Total One-Time Costs (non-salary) associated with this request: $ 856.
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual Cost $ 26,608 Net County Cost $ 0
- Total This FY $^ N.C.C. This FY $ 0
Source of Funding to Offset Adjustment: Federal Administrative Reimbursement and State and
Federal SEIF Revenue.
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets for further
explanations or comments. (for) Department Head
Reviewed by CAO and Released To Personnel Department . 1?�I�i�a q�)
Deputy Cc&nty Administrator Date
Personnel Department Recommendation Date: 4/11/90
Add one 40/40 Security- Guard (64WD) position at salary level C3-1412 ($2055-2266).
Amend Resolution 71/17 establishing positions,and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: D day following Board action. t
D April 1, 1990
Date or ire or of er9&nel
County Administrator Recommendation Date: -�.
pprove Recommendation of Director of Personnel
Disapprove_ Recommendation of Director of Personnel
Other:
(fo ) C dministra o
Board of Supervisors Action MAY 8 1990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/BTSMMMM on Supervisors and County Administrator
Date: MAY 8 1990 By: t� ��
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
�;nr (MIL/7) 7/Q0 (p,,., 1