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Home My WebLink AboutMINUTES - 05011990 - 1.78 Y . ' -1-078 to TO: BOARD OF SUPERVISORS Contra Phil Batchelor, County Administrator FROM: : ,i e- . \�:'• . Costa o: ;5 April 19 1990 County -;4 DATE: .s ctiu+� TRANSFER OF JUVENILE CARE AND MAINTENANCE COLLECTIONS SUBJECT: FROM DISTRICT ATTORNEY' S FAMILY SUPPORT DIVISION TO THE OFFICE OF REVENUE COLLECTION SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Authorize the District Attorney and County Administrator to transfer juvenile care and maintenance collections from the District Attorney' s Family Support Division to the Office of Revenue Collection and approve appropriation adjustment and personnel action relating to this transaction. FINANCIAL IMPACT: The transfer will substantially increase current recoveries in juvenile care collections. It is estimated that revenue will increase by $50,000 in fiscal year 1990-91 over estimated revenue for fiscal year 1989-90 with this proposed transfer. BACKGROUND: Under current organizational structure, the District Attorney' s Family Support Division collects for the costs of juvenile care and maintenance. In addition to this function they are responsible for recoveries in child support, foster care reimbursement and medical reimbursement. New mandates on these latter programs have placed additional requirements and burdens upon the Family Support Division. These mandates have prevented the Family Support Division from giving the juvenile care and maintenance collection effort as much attention as it deserves. The Office of Revenue Collection is a centralized collection operation which can better handle the juvenile care and maintenance reimbursement function at this time. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED MAY 11990 District Attorney PHIL BATCHELOR,CLERK OF THE BOARD OF D.A./Family Support SUPERVISORS AND COUNTY ADMINISTRATOR Revenue Collection Auditor M382 (10/88) BY DEPUTY 1 -2- Through an approved plan of cooperation between the District Attorney, office of Revenue Collection and the State, the County is eligible for reimbursement of 66% of the collection efforts for this service. In 1990, the office of Revenue Collection will generate 6 1/20 of every dollar collected due to the state pass through incentive program. Given these facts described above, the County Administrator and the District Attorney are in agreement that the County will benefit overall from the result of the transfer. POSITION ADJUSTK TP RRQUEST No. ' 1� 1-078 Date: - b- 0 ADM/REVENUE COLLECTION Dept. No./ � COPERS . Department B �� x.''--111 k Org. No. 0026 Agency No. 03 Action Requested: ADD .FOUR POSITIO iBOWI Cir'�i6 'O;tiEVENUE COLLECTION: 2 COLLECTION SERVICES AGENT II'S; 1 ADVANCE LEVEL AJWW!qLI ,1Rz1f1jPFRT N T) T.F.VFT. rT.Fgu TYPTCT Proposed Effective Date: 5/1/90 Explain why adjustment is needed: THE DISTRICT ATTORNEY FAMILY SUPPORT DIVISION IS TRANSFERRING THE JUVENILE CARE AND MAINTENANCE, BILLING AND COLLECTION FUNCTION TO THE OFFICE OF REVENUE COLLECTION THESE POSITIONS ARE TO HANDLE THE INFLUX OF RULING-TN(' COT T FrITON_ ANTI T.Fr_eI ACTION ON THESE CASES. SALARIES OFFSET BY STATE REIMBURSEMENT AND REVENUE COLLECTED. Classification Questionnaire attached: Yes _ No x Cost is within department's budget: Yes No N/A Total One-Time Costs (non-salary) associated with this request: $ Estimated Total cost of adjustment (salary/benefits/one-time): Total Annual Cost $ 35,466 Net County Cost $ 0 Total This FY $ 22,057 N.C.C. This FY $ 0 Source of Funding to Offset Adjustment: STATE REIMBURSEMENT AND ENUE OFFSET. ;. Department must initiate necessary appropriation adjustment and submit to CAO. Use additional sheets for further explanations or comments. Department JJofi Reviewed by CAO and Released To Personnel Department L A Deputy County Administrator Date Personnel Department Recommendation Date: Add :two`-466_ 40i Co.l`lecti on Services Agent II positions , Salary Level C5 1493 ($2021=2457) ;'6ne Account Clerk 40/40 Advanced Level position,, ..5alary Level C5 1475 ($1985-2413) ; one 40/40 Clerk-Experienced Level position:, Salary Level C5 1259 ($1600-1945). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. "Dector Effective: day following Board action. Date rsonnel 9v County Administrator Recommendation Date: Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: (for) County AcIministrator Board of Supervisors Action MAY 1 1990 Phil Batchelor, Clerk of the Board of Adjustment APPROVED on Supervisors and County Administrator Date: MAY . 1 1990 By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. P300 (M347) 7/89 (Rev. ) � nTno_rONTROLLER �ISF ONLY CONTRA COSTA COUNTY FINAL APPROVAL NEEDED APPROPRIATION ADJUSTMENT a BOARD OF SUPERVISORS T/C 27 ❑ COUNTY ADMINISTRATOR ►CCOUNT CODING BUDGET UNIT: 0245 District Attorney Revenue r LATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION <ECREASE INCREASE SUE-ACCOUNT 100 100 I 1 1 I 2892 2310 Professional Specialized Services 1 32 , 426 .00 0990 6301 Reserve for Contingencies 32, 426 .00 1 `0990 6301 New Financing 1 32 ,426 .to I I 0026 1011 Permanent Salaries I 22 ,000 .00 0026 2100 Office Supplies , 5, 328 .00 0026 4951 Fixed Assets I 5 ,098 .00 0026 5022 Operating Transfers 32 , 426 .00 ' I 1 I I 1 I I 1 1 I I I I I 1 7 I 1 . 1 I 1 I 1 I t I 1 I I 1 I I I 1 I TOTALS 64, 852 97, 278 .00 APPROVED EXPLANATION OF REQUEST IITOR-CONTROLLER To transfer funds from District Attorney 's Datey� Family Support Division and the Juvenile Care Maintenance Collection function to the JNTY AD INISTRATO Office of Revenue Collections and appropriate expenditures to cover ORC's operating a� Date 7 expenditures . IRD OF SUPERVISORS Su pervisors ".Fanden, 411— Schroder.McPeak,Totlakson cc: District Attorney D.A./Family Support PhA Ei;;tchelor, Clerk o1 the Board of r'salad.Co;.lnty".dmimstr-for T I MAY 1 19901 SIGNATURE TITLE OA E - Date — I APPROPRIATION A POO 303 APPROPRIATION ADJ. JOURNAL NO. CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 AccoullT CODING BUDGET UNIT: - 0245 District Attorney/0026 Ofc of Revenue Collection ANIZATION REVENUE INCREASE <DECREASE> ACCOUNT REVENUE DESCRIPTION 100 loo I I 2:892 9556 Fed Aide Sup Enf. Incentive 32, 426 0C f I , f • f � r I I I f I I I � I I I I I I 1 I I I I � � I I ' TOTALS 32, 426 .',00 APPROVED EXPLANATION OF REQUEST IDITOR-CONTROLLER le-19-9U To increase estimated revenues from ooze the Federal Aide Support Collection UNITY ADMINISTRATOR Incentive program. ,t aZif� Dote -/9-9- 'ARD OF SUPERVISORS Supervisors P4MM,Faffden, jES: Schroder, MoPeak,Torlakson It35�NT'• 'L1u¢GL ` d �'t� 4 /� DYJ . � 0 Phl Betcfiebr, DO* of Me BaW d I NATURE _ I T L E- DCT£ Supyrvisors and.County Admin"shlalYYIIHH y 1 1990 Dote REVENUE ADJ. R AOO 5303 `� JOURNAL NO. (M 8f34 Rev. 2/845) I