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Home My WebLink AboutMINUTES - 05151990 - 1.74 Ll._.,,TO,, . � BOARD OF SUPERVISORS v ., -- FROM: PHIL BATCHELOR Contra a County Administrator r'. _y �► - Costa DATE: May 4, 1990 - . County SUBJECT: SPECIAL DISTRICT AUGMENTATION FUND - SUPPLEMENTAL ALLOCATIONS TO FIRE AND OTHER SPECIAL DISTRICTS Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION: Authorize allocation from the Special District Augmentation Fund in the amount of $2,080,782 and required appropriation adjustments for salary increases, and emergency or unanticipated operating and capital expenses not funded in adopted budgets as follows: 1. Bethel Island Fire Salary Increase and Equipment $ 52,310 Refurbishment 2. Contra Costa County .Fire Salary Increase 621,310 3. East Diablo Fire Salary Increase, Station Staffing and Equipment and Operating Expense 70,114 4. Moraga Fire Salary Increase 89,000 5. Oakley Fire Salary Increase 3,930 6. Orinda Fire Salary Increase 104,750 7. Riverview Fire Salary Increase, Truck Company Staffing and Equipment 741,447 8. Tassajara Fire Salary Increase and Vehicle Repair 8',610 9. West County Fire Salary Increase 68,755 10. General District Clerk of the Board Services 14,748 Administration 11. Flood Control Pollution and Squirrel Abatement and District Administration 61,000 12. Special District County Service Area M-17 85,000 Emergency Fund Liability Expense 13. County Service Area P-6 Dispatch Equipment 159,808 FINANCIAL IMPACT: The recommended allocations will reduce the unallocated fund balance of the fire district share of the Special District Augmentation Fund to $1,555,489 ($1,511,672 operations and $43,817 capital) , and the non-fire district's share of the Fund to $27,851. CONTINUED ON ATTACHMENT: X YES Signature: X Recommendation of County Administrator Recommendation of Board Committee X Approve Other Signature(s): Action of Board on: MAY 15 1990 Approved as Recommended _ Other Vote of Supervisors: I HEREBY CERTIFYITHAT THIS IS A TRUE AND CORRECT COPY'OF AN. ACTION TAKEN Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain- MAY 1 Attested: 5 1990 cc: County Administrator Phil Batchelor, Clerk of Auditor-Controller the Board of Supervisors County and Independent Districts and County Administrator Community Development �jI Public Works-Flood Control By: `d//f/ L( �� , DEPUTY Sheriff-Coroner County Library United Professional Firefighters k Spocal ,District Augmentation Fund 2 May 4, 1990 Supplemental Allocations to Fire and Other Special Districts REASONS FOR RECOMMENDATION/BACKGROUND: Recommendation #1 Bethel Island Fire $52,310 The Memorandum of Understanding between the County and the United Professional Firefighters Local 1230 provided for a salary increase .effective January 1, 1990. The adopted 1989-90 fire district budgets do not include funds for salary increases for the second half of the fiscal year. The cost of the salary adjustment for Bethel Island Fire is $29,910., The District was allocated $13,000 in 1988-89 to refurbish its fireboat, but was unable to do the work before the end of the year. Since the. money wasn't spent by the end of the year, it became part of the beginning fund balance for 1989-90 and was applied toward the operations budget. Accordingly, it is recommended allocating $13,000 to rebudget the cost of the boat project. The District incurred unanticipated costs in the amount of $9,400 to install a generator and fire hydrant system equipment. Recommendation #2 - Contra Costa County Fire $621,310 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $621,300. Recommendation #3 - East Diablo Fire $70,114 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $19,529. In January 1990, the District began staffing the Brentwood station with paid on call firefighters on an hourly basis during the daytime hours. The District found it was necessary to do this because of the decline in available volunteers in the community on weekdays. The cost of this unbudgeted staffing is $26,520. The District was recently notified of an unanticipated increase in the cost of communications services provided by the Delta Regional Communications Center in the amount of $12,000. The 1988-89 budget included $12,065 for sales tax resulting from the purchase of. a new firetruck. The expenditure was not made before the end of the year and the funds became part of the fund balance. Accordingly, it is recommended allocating $12,065 to rebudget the sales tax cost. Recommendation #4 - Moraga Fire $89,000 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $89,000. Recommendation 45 - Oakley Fire $3,930 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $3,930. Recommendation #6 - Orinda Fire $104,750 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $104,750. Recommendation #7 - Riverview Fire $741,447 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $388,460. The District recently filled two vacant firefighter positions to provide staffing for truck companies at a cost of $34,865 for 1989-90. The costs of these positions will be partially offset in fiscal year 1990-91 by overtime savings. The 1988-89 budget included $318,122 for an Opti-Com traffic light control system. The District was not able to complete the project before the end of 1988-89. Since the funds were not spent before the end of the year, the money became part of the fund balance and was lost to the District. Accordingly, it is recommended that $318,122 be allocated to rebudget the project cost. Spe;cial ,District Augmentation Fund 3 May 4, 1990 Supplemental Allocations to Fire and Other Special Districts Recommendation #8 Tassajara Fire $8,610 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $510. The District experienced unanticipated cost in the amount of $8,100 for the repair of a firetruck acquired through the surplusfequipment program. Recommendation #9 - West County Fire $68,755 Salary and benefit increases as discussed above in recommendation #1 require an allocation of $68,755. Recommendation #10 - General District Administration $14,748 The Clerk of the Board has requested reimbursement for a portion of the cost of services provided special districts. The Clerk has requested funding for 1989-90 in the amount of $10,000 and an advance on 1990-91 of $4,748. The requested amount is recommended, including the advance to provide funds for the replacement of the Clerk's copy machine. Recommendation #11 - Flood Control $61,000 The District has requested funding in the amount of $5,000 for the ground squirrel abatement program recently approved by the Board of Supervisors. The District has requested funding in the amount of $20,000 for a Non-Point Source Clean Up Pilot Program. The program involves the removal of trash and other sources of pollution from'the vicinity of creeks and flood control channels. The District was recently notified about an unexpected $36,000 increase in charges for services provided by the Auditor-Controller's Office. Recommendation #12 - Special District Emergency Fund $85,000 During the year, the Service Area (CSA M-17) became liable for an injury to a volunteer worker. Settlement of. the personal injury lawsuit by the County on behalf of the Service Area required a payment of $85,000. This unexpected expense constitutes an emergency to CSA M-17 in that it does not have the funds to cover the. expense. Accordingly, it is recommended that the required amount be allocated to the Special District Emergency Fund to pay this obligation on behalf of CSA M-17. Recommendation #13 - County Service Area P-6 $159,808 County Service Area P-6 (CSA P-6) is being charged by the County Sheriff for various costs related to the transition of dispatch services from the Delta Regional Communications Center to the Sheriff's Communications Center in Martinez. Additional charges not previously funded involve $25,000 for the conversion of police communication equipment and $134,808 for equipment related to provision of contract dispatch services to the City of Pittsburg. The Pittsburg cost will be reimbursed by the City over a five-year period. The annual repayment to CSA P-6 will be returned to the Special District Augmentation Fund. It is appropriate for the Sheriff to charge CSA P-6 for these costs inasmuch as CSA P-6 provides an extended level of police patrol services which relies on the communication services provided by the Sheriff's Office. i• , AUDI -CONTROLLER USE N Y CONTRA COSTA COUNTY FItIK.L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T�C 27 (1� BOARD OF SUPERVISORS �Y E] CD'JNTV ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION SUB-ACCOUNT , CECREASE INCREASE 100 100 WEST COUNTY FIRE (Cont. ) 1 1 7260 1044 Retirement Expense , 10,69900 1070 Workers' Comp. Insurance 1 3,839100 6301 Reserve for Contingencies 68,7551 00 6301 Appropriable New Revenue I 68,755100 I CLERK OF THE BOARD 1 I 0002 1011 Permanent Salaries I 10;.,000100 0002 4951 Office Equip & Furniture i 4,748100 OggO 6301 Reserve for Contingencies 14,74$ 00 09110 6301 Appropriable New Reserve I 14,748100 I I FLOOD CONTROL (Fund 2505) I I 7505 2310 Professional/SPCLZD SVCS I 61 ,000100 1 6301 Reserve for Contingencies 61 ,000 00 1 l 6301 Appropriable New Revenue I 61 ,000100 ti I I I I I I I I I I I I I TOTALS 1 ,835,9741 00 3,671 ,948; 00 APPROVED EXPLANATION OF REQUEST AUDITOR ROLL Appropriate revenue from the Special District Augmen- By: Dat tation Fund in the amount of $1 ,835,974 for salary increases and emergency or unanticipated operating OUNTY INISTR 'T and capital expenses not funded in adopted budgets as By 31 �90 per recommendation from the County Administrator. (5/4/9( BOARD OF SUP ISORS YES: SUp"sors Powers,Fabs% Schroder,MoPbal,t.T"�ortta�aksonn NO: l//uwN � ��4�i%t/Gvyl /Gee Phil Batchelor, Cledt of the Board of Supervisors and Cour,?y Administrator Y �� ✓ / / 5 ! c7 / /7 SIGNATURE TITLE DA E BY ?�>x�> L;✓ Date 2 ,�7%� APPROPRIATION -A-POO 532 ADJ. JOURNAL N0. (M 129 Rev.2/88) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ' ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT coolNG BUDGET UNIT: COUNTY ADMINISTRATOR (Special District Augmentation Fund ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE DECREASE> 100 100 7003 9015 Special District Augmentation 52 310100 1 7100 621 ,310100 1 7013 70,114100 1 7050 89,000100 7017 3,930 00 7200 741.,447100. 7080 104,750100 7023 8,610100 7260 68,755 00 1 0002 14,748100 1 7505 61 ,000100 1 I I I 1 ( 1 I I I 1 I I I I I I I TOTALS 1 ,835,974,00F PP ED EXPLANATION OF REQUEST AUDITOR, LLER Project revenue from Special District Augmentation re Fund in the amount of $1 ,835,974 for salary increases and emergency or unanticipated operating and capital COUNTY NIS R R expenses not funded in the adopted budgets as per recommendation from the County Administrator. (5/4/90) Sy. a HOARD OF SUIQRVISORS Supervisors Powers,Fattden, YES: Schroder, MoPeak,Tortakson NO: vt-nq � Phil Batchefor, Cfedc of the BORN of SIGNATURE TITLE �' /� Su ,-;visors and Cour;ty Administrabr J / By. Dote �Si / fd REVENUE ADJ. R A00 532Gp JOURNAL NO. (M 8134 Rev. 2/86) f AUDI -CON TROLLER USE ONLY CONTRA COSTA COUNTY FIN/.L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE SUB-ACCOUNT 100 100 RIVERVIEW FIRE (Cont: ) I i I I 7200 4955 Radio & Communication Equipt i 318,122 00 6301 Reserve for Contingencies 741 ,447100 ' 6301 Appropriable New Revenue 1 741 ,447100 I I ORINDA FIRE I I 7080 1011 Permanent Salaries I 72,000 ,00 1014 Permanent Overtime 1 10,000 ,00 1015 Deferred Compensation 1 400100 1042 F.I.C.A.. i 200100 1044 Retirement Expense 16,000100 1070 Workers' Comp. Insurance I 6,150100 6301 Reserve for Contingencies 104,750 00 ' 6301 Appropriable New Revenue i 104,750 '00 TASSAJARA FIRE I 1 7023 1011 Permanent Salaries '1 510,0( 2270 Maintenance - Equipt 8,10010( 6301 Reserve for Contingencies 8,610100 1 6301 Appropriable New Revenue 1 8,610101 I WEST COUNTY FIRE 7260 1011 Permanent Salaries I 47,92610 1014 Permanent Overtime 6,22510 1042 F. I.C.A. I 6610 • I 1 TOTALS 1 I AUDITOR-CON TROLLER USE Y CONTRA COSTA COUNTY FIN/.L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS COUNTY ADMINISTRATOR AccouxT coDlxc BUDGET UNIT: COUNTY ADMINISTRATOR (Special- District Augmentation Fund) ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE BETHEL ISLAND FIRE goo goo 7003 1011 Permanent Salaries 8,200 ,00 1013 Temporary Salaries I 10,710 '00 1042 F. I.C.A 1 60000 1044 Retirement Expense 1 99100 ,00 1060 Employee Group Insurance 1 19300 ,00 4953 Autos & Trucks I 13,000100 4956 Tools & Sundry Equipment 1 9,400 00 6.301 Reserve for Contingencies 52,310100 1 6301 Appropriable New Revenue 1 529310 b0 CONSOLIDATED FIRE I ' 7100 1011 Permanent Salaries 1 482,640 100 1044 Retirement Expense i 106,620 b0 1070 Workers! Comp. Insurance I 32,050 bO 6301 Reserve for Contingencies 621 ,310100 , 6301 Appropriable New Revenue 1621 ,310 .100 I 1 EAST DIABLO FIRE 1 I 7013 1011 Permanent Salaries I 29,630 100 I 1013 Temporary Salaries 26,520 00 1060 Employee Group Insurance 788 b0 1070 Workers' Comp. Insurance 1 1 ,176 10 2110 Communications 12,000 D0 6301 Reserve for Contingencies 70,114 00 6301 Appropriable New Revenue 1 70,114 00 I TOTALS I I 1 I AUDI -CONTROLLER USE N Y CONTRA COSTA COUNTY FIN/.L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T%C 27 ElCOUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE 100 100 MORAGA FIRE I I 7050 1011 Permanent Salaries I 55,000100 1014 Permanent Overtime I 7,500 b0 1044 Retirement Expense 1 13,000 bO 1060 Employee Group Insurance 1 8,000100 1063 Unemployment Insurance 1 500 00 1070 Workers' Comp. Insurance 1 5,000100 6301 Reserve for Contingencies 89,000100 1 6301 Appropriable New Revenue I 89,000 100 I I I OAKLEY FIRE 7017 1011 Permanent Salaries 1 3,342 AO l 1070 Workers' Comp. Insurance 1 58800 1 6301 Reserve for Contingencies 3,930 00 1 6301 Appropriable New Revenue I 3,930 bO I I RIVERVIEW FIRE I I 7200 1011 Permanent Salaries i 203,192 100 1013 Temporary Salaries I 3,819100 1014 Permanent Overtime I 48,594100 1015 Deferred Compensation 1 ,680100 1042 F: I.C.A. 1 ,961 b0 1044 Retirement Expense I 108,962 bO 1060 Employee Group Insurance i 40,614 bO 1061 Retiree Health Insurance 1 6,108 160 1070 Workers' Comp. Insurance I 8,155 ;00 „A^ ,.,, t, AUDI -CONTROLLER USE ONLY CONTRA COSTA COUNTY FINI.L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ® BOARD OF SUPERVISORS T/C 27 Li COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: Special District PL6 1RCANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTIONCECREASE INCREASE SUB-ACCOUNT 100 100 7656 2479 Special Departmental Expense i $59,808100 I I 1 I I 7656 6301 Reserve for Contingencies $59,808100 1 7656 6301 Appropriable Revenue 1 59,80800 I I I I I i I t I I 1 I I I I i I 1 ' I 1 I I 1 I � I I I I I TOTALS $59,80800 $119,616 100 P ROVED EXPLANATION OF REQUEST , AUDITOR- O OLLER S To appropriate funds- into Special District P-6. These By: J Dat funds are for one time costs associated with the dissolution of the DELTA COMMUNICATIONS CENTER. This adjustment in COUNTY AD RAT conjuction with #5324 completes item #13 on the attached Board Order. ey.I Da o?9 � BOARD OF SUPERVISORS Supervisors Powers,Fander,6 YES: Schro0f loPeak,Torlakew NO: Phil Bathefor, Cler* of the Board OfSheriff' s Fiscal Supervisors and County A,�I,rrliaflstrat(rs. Officer $1/ 1'1 yo • IONATURE TITLE DATE 8y; �`~/ ��Z -1 te �s R• L• McDonald APPROPRIATION A P00 1 ADI. JOURNAL NO. (M 129 Rev.2/88) I SEE INSTRUCTIONS ON REVERSE SIDE J CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT' T/C 24 ACCOUNT CODING BUDGET UNIT: Special District PL-6 RCANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> loo loo 7656 9015 Prop Tax-Spec Dist Augment $59,808 100 I 1 I 1 1 i 1 • 1 1 1 I r . I I I 1 I I I I ( I I I I I I I I I I TOTALS $59,808 :00 1 APPR ED EXPLANATION OF REQUEST t UDITOR- LLER l To appropriate funds into SpeciaDistrict P-6. These '*C` 'l �.. to funds are for one time costs associated with the dissolution Y: of the DELTA COMMUNICATIONS CENTER. This adjustment in l OUN WAD R T conjuction with #5324 completes item #13 on the attached Board Order. Dot � / � OARD OF SU ERVISORS 'E S: Supervisors Powers,Fandn, Schroder,McPsak,Tcrrlaksm to: `'l�✓y�-2 ��-¢.ems, �x� PtI? Ba>cSheriff' s .Fiscal Anhetor, Clerk of the Board of O f f i i pr Supervisors and County Admi5*9z, N TITLE DATE R. L. McDonald y: _L� �.�_— �rpofs �ic' _ REVENUE ADJ. RA00 (M 8134 Rev.2/86) JOURNAL N0. i AUDI -C NTROLLER USE ONLY CONTRA COSTA COUNTY FIruL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 Lj,ENJBOARD OF SUPERVISORS • COUNTY ADMINISTRATOR Accouxr coolxc BUDGET UNIT: Special District PL-6 ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE INCREASE SUB-ACCOUNT 100 100 1 7656 2479 Special Departmental Expense I $100 , 000100 I 1 I I I I I I I I l 7656 6301 Reserve for Contingencies $100,000.100 1 7656 6301 Appropriable Revenue I 100, 000, 00 I I I I 1 I i 1 I 7 I I I I I I I I i I 1 I I I ' i I TOTALS $100,000 .1 0 $200 , 000400 P ROVED EXPLANATION OF REQUEST AUDITOR- LL W rZ /�V_ rct By: Date appropriate funds into Special District P-6 . hese funds are for one time costs associated COUNTYNISTR`ATO ith the dissolution of the DELTA REGIONAL COM- UNICATIONS CENTER. By: BOARD OF SUPERVISORS YES: Supervisors Powprs,Fahia,�m Schroder,MoPeak,Taftson Phi Batcchebr, Mck of the Board of Supervisors and CountyAdmio&ator Sheriff s Fisca Officer %C,/rc �J SIGNATURE TITLE 2 DATE By: f r/ Gte �S, 9' R. L. McDonald APPROPRIATION " APO 0 �� ADJ. JOURNAL NO. (M 129 Rev.2f86) SEE INSTRUCTIONS ON REVERSE SIDE M CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODINC BUDGET UNIT: Special District PL-6 RCANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE �0ECREASE> 'Do 100 i I 7656 9015 Prop Tax-Spec Dist Augment $100 ,000.b0 I ! r i I i . I I I � I I I I I i ! I � t 1 TOTALS $1U0,00U.UUI I 1 APP VED EXPLANATION OF REQUEST WDITOR-C94 r.PvLL .R �,4'fTo appropriate funds into Special District ly' DP-6. These funds are for one time costs :OUN Y A I STR 0 associated with the dissolution of the DELTA REGIONAL COMMUNICATIONS CENTER. Y. ( t�� IOARD OF SUP RVISORS Supero M Powem FaMm rE S. Schroder,Weak,Tortakson JO: 4m/Kn It Sheriff' s .Fiscal f Pha, Batchelor, Clerk of the Board of O f f i r P r G 44 Supervisors and County AdnjWi&atOr SIGNATURE TITLE DAT E R. L. McDonald ;y: +� �fy4'L � Lit✓T/� Datt- REVENUE ADJ. RA00 532 } JOURNAL NO. (M 8134 Rev. 2/86)