HomeMy WebLinkAboutMINUTES - 04031990 - T.1 T. 1
THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on April- 3 , 1990 , by the following vote:
AYES: Supervisors Powers , Schroder, Torlakson, Fanden
NOES: None
ABSENT: Supervisor McPeak
SUBJECT:
In the Matter of Adoption)
of a Policy for Sale of )
Data Processing Election )
Registration Information )
The Board of Supervisors having been advised by the County
Administrator that an increasing number of requests are being
received from non-governmental agencies for the use of the County' s
Election registration data processing tapes , and that in accordance
with State regulations which .provide procedures for the sale of such
tapes , the Election Division of the Office of the County Clerk-Re-
corder has developed procedural requirements for the sale of such
tapes and the County Administrator having recommended that such
requirements be adopted as Board Policy;
IT IS BY THIS BOARD RESOLVED THAT, in accordance with Calif-
ornia Administrative Code , Sections 19001 through 19009 , that the
County Clerk-Recorder of the County of Contra Costa be hereby
authorized to prepare and sell copies of reels of electronic data
processing tape of the Election Registration Master File at those
times deemed necessary by the County Clerk-Recorder upon the follow-
ing conditions :
A. That the County Clerk-Recorder has first determined
that the preparation and furnishing of a copy of
such tapes will not disrupt the functioning of the
Election Division of the Office of the County Clerk-
Recorder. If it is so determined that such additional
workload cannot be accomplished without disrupting
normal County operations , the County reserves the right
to refuse the application and shall refer the applicant
to the Secretary of State to acquire such registration
information.
B. That there has been filed with the County Clerk-Recorder
a completed application in the form shown in attached
Exhibit A which, among other things , requires assurances
relating to the used of such materials obtained.
C, There has been paid to the County Clerk-Recorder at the
time of submitting the application the amount of $250
for each complete set of tapes .
D. That the applicant shall provide at his own expense the
number of reels of tape necessary for the reproduction
of the Election Registration Master File.
E. That no partial or segregated tapes shall be prepared
for sale under this Resolution; i.e . , only a complete
set of tapes may be purchased.
1 hereby cw*that this b a true atd Boned eopfr o�
anactlon taken and entered an the minutee W_the
Orig. Dept.: County Clerk — Recorder Board of su�leorre 1 the
date shown.
t�sTEtx p r 1
cc: PHIL BATCHELOR,Clerk of the board
of Supervisors and County AdminMWf1F
Registrar of Voters
County Administrator By op�ty
County Counsel
' EXHIBIT A
t, OiT ELECTIONS DIVISION
of (916) 445-0820
Office of the Secretary of State 1230 J Street
March Fong Eu Sacramento, California 95814 For Hearing and Speech Impaired
Only:
��[IIOpM• 4 (800)833-8683
APPLICATION TO PURCHASE OR VIEW VOTER REGISTRATION INFORMATION
TYPE OR PRINT LEGIBLY IN INK
FULL NAME OF COMMITTEE OR ORGANIZATION (If Committee,state name of beneficiary)
Mailing Address: City state Zip Code Telephone No.
Name of applicant/agent: Last First Middle DOB mo/daytyr Drivers License No.
Residence Address: City State Zip Code Residence Telephone No.
Title or Position:
The above-named applicant, hereby applies to the State of California, Office of the Secretary of State, through a source agency,
, County, for:
Electronic Data Processing Tapes of Registered Voters in
(Location)
Printed Cheshire Labels of Registered Voters in
(Location)
Computer Printed Listings of Registered Voters in
(Location)
Microfiche Listings of Registered Voters in
(Location)
Indices of Registered Voters in
(Location)
Other Medium/Media in -- --- -
(Location)
The Applicant hereby agrees that the aforementioned information set forth in Affidavits of Registration of voters and any information
derived from said Electronic Data Processing Tapes, Printed Cheshire Labels, and/or Computer Printed Listings (hereinafter
collectively referred to as 'registration information] will be used ONLY FOR ELECTION OR GOVERNMENTAL PURPOSES, or
research as defined by Title 2, Division 7, Article 1, Section 19003 of the California Code of Regulations, and Elections Code
section 615 and Government Code section 6254.4.
The applicant further agrees NOT to sell, lease, loan, or deliver possession of the registration infomilation, or a copy thereof, or
any portion thereof, to any person, organization or agency without fust receiving written authorization to do so from the Secretary
of State or from the source agency.
Subject to provisions of Title 2, Division 7, Article 1, Sections 19001 through 19007 of the California Administrative Code, the
Applicant agrees to pay the State of California, or the source agency, as compensation for any UNAUTHORIZED USE OF EACH
INDIVIDUAL'S REGISTRATION INFORMATION, an amount equal to the sum of fifty cents ($.50) multiplied by the number of times
each registration record is used by the Applicant in an unauthorized manner.
Our/my intended use of the above requested voter registration information is as follows:
r
%pplication to Purchase or View
Voter Registration Information
gage 2 _
t
'ENALTIES:
,aftfomia Elections Code, Division 17 Penal Provisions, section 29207:
'Any person in possession of iittomtation obtained pursuant to Section 604 for elections purposes,or pursuant to Section 607 for
electsoit, scholarly or poltical research, or governmental purposes, who imowingty uses or penruTs the use of all or any part of
that information for any purpose other than an election,scholarly or poetical research, or govenwriental purpose, or who furnishes
that information for the use of another, unless the information Is furnished for ekxWM scholarly or poldicai research, or
governmental purposes, Is guilty of a misdemeanor.'
Signature of Applicant/Agent Date
Title
Telephone Number
FOR OFFICE USE ONLY:
Approved by:
Date:
STATE OF CALIFORNIA, COUNTY OF CONTRA COSTA
In the Matter of
NOTICE
....................•-------.....---...------......---.-•-----------------•------......------------........
---------------------------------•-----------...................----•---------............................
Affidavit of Publication
....................................................•-----.........----------....---......................
STATE OF CALIFORNIA,
COUNTY OF CONTRA COSTA SS'
—NOT—ICE-1 —�
Robert V. Osmond
............................................................being duly sworn, NOTICE HEREBY GIVEN.
that on April 3,1990 at 11:00
deposes and says, that at all times herein named was, and now is -a.m. In the Board of Super-
a citizen of the United States of America, over the age of eighteen j visors Chambers at 851 Pine
years, and a resident of said County of Contra Costa. That he is Street, let Floor, Martinez,
CA a public hearing will be
not nor was at any time hereinafter named a party to the above held to Increase fees for data
entitled proceedings, or interested therein, and that all of said I processing election reglstra-
time was, and now is the principal clerk of the printer of the tion Information. A copy of
the fee proposal Is on file In
MARTINEZ NEWS-GAZETTE, a newspaper printed, published and the Clerk of the Board Of
circulated in said Contra Costa County, and as such principal Supervisor's Office at 851
Pine Street, 1st Floor, Mar-
clerk had charge of all advertisements in said newspaper. That tinez,CA.
the said MARTINEz NEWS-GAZETTE, is a newspaper of general
circulation as that term is defined by Section 6000 of the Government STEPHEN L.WEIR
County Clerk Recorder
Code of the State of California, in the said County of Contra Costa NO. 12718
published for the dissemination of local and telegraphic news and March 10, 15, 1990
intelligence of a generil character,having a bona fide subscription list
of paying subscribers and which has been established, printed and
published in said county for more than one year last past, and which
is not devoted to the interests or puNished for the cntcrtainmcnt of a
particular class, profession, trade, calling, race or denomination, or
any number thereof.
That the...Notioe
..........................................................................................................
of which the annexed is a printed copy, was printed and published
in said paper at least......TAP---(2.)...times...................................
to wit: from the......1QUI....day of.....Mar'Ch.......................19..9.Q.
to the.....................151h...day of.....MAr.Qh.......................19AQ.
both days included, to wit:
March 10, 15, 1990
................................•------......---------•---•--...----•.....------..........................
---------------------------------------------•-----.....----...................-----...--•----•----.......
........................... ............................... . --....----. ........----.......-----.......
That the said cite was published in the n w paper proper and
not a p e en
4
........ ..... ............. V......... ...........................
Subscribed and sworn to before the this
28th as of March 19 90
y
Notary Public in and for the County of Solan State of
California.
OFFICIALSEAL
H.H. CRISWELL
? ° NOTARY PUBLIC-CALIFORNIA
SOLANO COUNTY .
MY COMM. EXP. APR.-21,1991
j Y i
TO: BOARD OF SUPERVISORS
FROM: Stephen L. Weir, Clerk-Recorder
DATE: February 12, 1990
SUBJECT: Public Hearing
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
Fix April 3, 1990, at 11:00 a.m. for a public hearing on proposed revision of
fee on sale of Data Processing Election Registration Information.
FINANCIAL IMPACT:
An increase of $3,000.00 in revenue is anticipated for the 1990-91 Fiscal Year.
REASONS FOR RECONMENDATION/BACKGROUND:
Under Government Code Section 54994.1, the Board of Supervisors must hold a
noticed public hearing prior to increasing or adopting new fees for Clerk-
Recorder. The proposed time and data for the public hearing were obtained from
the Clerk of the Board.
A copy of the proposed fees will be on file at the Clerk of the Board's Office,
Room 106, 651 Pine Street, ten (10) days prior to the date of the Hearing.
CONTINUED ON ATTACHMENT: YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s):
Action of 'Board on: FEB Z 7 1990 Approved as Recommended X Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
.Absent: Abstain: Z 7 1990
Attested: FEEIDO
cc: County Administrator Phil Batchelor, Clerk of
Clerk-Recorder the Board of Supervisors
Auditor-Controller and County Administrator
By: & -� DEPUTY
THE BOARD OF SUPERVISORS
CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on by the following vote:
AYES:
NOES:
ASSENT:
SUBJECT:
In the Matter of Adoption)
of a Policy for Sale of RESOLUTION NO.
Data Processing Election
Registration Information
The Board of Supervisors having been advised by the County
Administrator that an increasing number of requests are being
received from non-governmental agencies for the use of the County's
Election registration data processing tapes , and that in accordance
with State regulations which provide procedures for the sale of such
tapes , the Election Division of the Office of the County Clerk-Re-
corder has developed procedural requirements for the sale of such
tapes and the County Administrator having recommended that such
requirements be adopted as Board Policy;
IT IS BY THIS BOARD RESOLVED THAT, in accordance with Calif-
ornia Administrative Code, Sections 19001 through 19009 , that the
County Clerk-Recorder of the County of Contra Costa be hereby
authorized to prepare and sell copies of reels of electronic data
processing tape of the Election Registration Master Vile at those
times deemed necessary by the County Clerk-Recorder upon the follow-
ing conditions :
A. That the County Clerk-Recorder has first determined
that the preparation and furnishing of a copy of
such tapes will not disrupt the functioning of the
Election Division of the Office of the County Clerk-
Recorder. If it is so determined that such additional
workload cannot be accomplished without disrupting
normal County operations , the County reserves the right
to refuse the application and shall refer the applicant
to the Secretary of State to acquire such registration
information.
B. That there has been filed with the County Clerk-Recorder
a completed application in the form shown in attached
Exhibit A which, among other things , requires assurances
relating to the used of such materials obtained.
C. There has been paid to the County Clerk-Recorder at the
time of submitting the application the amount of $250
for each complete set of tapes.
D. That the applicant shall provide at his own expense the
number of reels of tape necessary for the reproduction
of the Election Registration Master File.
E. That no partial or segregated tapes shall be prepared
for sale under this Resolution; i.e. , only a complete
set of tapes may be purchased.
Orig. Dept.: County Clerk - Recorder
cc:
Registrar of Voters
County Administrator
County Counsel
RESOLUTION NO.
EXHIBIT A
ELECTIONS DIVISION
o •; (916) 445-0820
Office of the Secretary of State 1230 J Street t
For Hearing and Speech Impaired
March Fong Eu Sacramento, California 95814
o Only: pp��t�� �p�7
C,L I I O P%� (800)833-8683
APPLICATION TO PURCHASE OR VIEW VOTER REGISTRATION INFORMATION
TYPE OR PRINT LEGIBLY IN INK
FULL NAME OF COMMrTTEE OR ORGANIZATION (If Committee,state name of beneficiary)
Mailing Address: City State Zip Code Telephone No.
Name of applicant/agent: Last First Middle DOB mo/day/yr Drivers License No.
Residence Address: City State Zip Code Residence Telephone No.
Title or Position:
The above-named applicant, hereby applies to the State of California, Office.of the Secretary of State, through a source agency,
, County, for:
Electronic Data Processing Tapes of Registered Voters in
(Location)
Printed Cheshire Labels of Registered Voters in
(Location)
Computer Printed Listings of Registered Voters in
(Location)
Microfiche Listings of Registered Voters in
(Location)
Indices of Registered Voters in
(Location)
Other Medium/Media in -- --- -
(Location)
The Applicant hereby agrees that the aforementioned information set forth in Affidavits of Registration of voters and any information
derived from said Electronic Data Processing Tapes, Printed Cheshire Labels, and/or Computer Printed Listings (hereinafter
collectively referred to as 'registration information] will be used ONLY FOR ELECTION OR GOVERNMENTAL PURPOSES, or
research as defined by Title 2, Division 7, Article 1, Section 19003 of.the California Code of Regulations, and Elections Code
section 615 and Govemment Code section 6254.4.
The applicant further agrees NOT to sell, lease, loan, or deliver possession of the registration information, or a copy thereof, or
any portion thereof,to arty person, organization or agency without fust receiving written authoraa tion to do so from the Secretary
of State or from the source agency.
Subject to provisions of Title 2, Division 7, Article 1, Sections 19001 through 19007 of the California Administrative Code, the
Applicant agrees to pay the State of California, or the source agency, as compensation for any UNAUTHORIZED USE OF EACH
INDIVIDUAL'S REGISTRATION INFORMATION, an amount equal to the sum of frfty cents ($.50) multiplied by the number of times
each registration record is used by the Applicant in an unauthorized manner.
Our/my intended use of the above requested voter registration information is as follows:
r.--r
\pplication to Purchase or View
Voter Registration Information
'age 2
:IENALMES:
.,alffomia Elections Code, Division 17 Penal Provisions, section 29207:
$Any person In possession of Information obtained pursuant to Section 604 for elections purposes.or pursuant to Section 607 for
election, scholarly or political research, or governmental purposes, who knowingly uses or permits the use of all or any part of
that Information for arry purpose other than an election,scholarly or pollifical research, or governmental purpose, or who furnishes
that information for the use of arx*w, unless the Information Is furnished for ekxuxi, scholarly or political research, or
governmental purposes, Is guilty of a misdemeanor:'
Signature of Applicant/Agent Date
Title
Telephone Number
FOR OFFICE USE ONLY:
Approved by:
Date:
The Board of Supervisors Contra Phil Batchelor
Clerk of the Board
and
Costa
'1^sta County Administrator
County Administration Building IV.{✓] (415)646-2371
651 Pine St., Room 106 County
Martinez, California 94553
Tom Powers.1 st District
Nancy C.Fanden.2nd District 110
Robert t.Schroder.3rd District SII
Sunne Wright McPeak 4th District :. .
Tom Torlakson,5th District '� ��_ =i
March 7 , 1990
Building Industry Assn of N. Ca.
1280 Boulevard Way, Suite 211
Walnut Creek, CA 94595
'Dear SirN :
On March 5 , 1990 , we inadvertently mailed to you
a copy of Resolution No. 90/127 dated February 27 ,
1990 with respect to revision of data processing,
fees . The resolution was issued in error.
I am enclosing a copy of the correct Board Order
Netting the hearing date for adovtion of the reso-
lution for April 3 , 1990, along with an unsigned
copy of the fee increase resolution.
We apologize for any inconvenience.
Yours truly,
Carolyn Matthews
Deputy Clerk
enclosure:
2,
BOARD OF SUPERVISORS , CONTRA COSTA COUNTY , CALIFORNIA
AFFIDAVIT OF MAILING
In the Matter of )
Data ProcesFing Election )
RegiFtration Information )
I declare under penalty of perjury that I am now, and
at all times herein mentioned have been , a citizen of the
United States , over age 18; and that today I deposited in the
United States Postal Service in Martinez , California , postage
fully prepaid , a certified copy of Notice of Public Meeting
April 3 , 1990 at 11 : 00 a.m. on proposed riviFion of feep .
to the following :
Garrow & Cardinale Gr . ory Hodes, Dev qr.
P. 0. Box 367 Citat' B<!'
Antioch, CA 94509 597 Ce Suite 150
Inez, 53
The Hofmann Company Steve Millar
Attn: David Lennon Warminaton Homes
P. 0. Box 907 3160 Crow Canyon Place, Ste 200
Concord, CA 94522 San Ramon, CA 94583
Building Industry Assn Of N.CA
1280 Boulevard Way, Suite 211
walnut Creek, CA 94595
I declare under penalty of perjury that the foregoing
is true and correct.
Dated " zz�'�z�Gt S' D
_ 1 9� at Martinez , California .
C� r
Deputy Clerk
3