HomeMy WebLinkAboutMINUTES - 04031990 - 1.82 THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3581
ADOPTING REVISED PROCEDURE, GOVERNING
PROCUREMENT POLICY
WHEREAS, HUD Information Bulletin 90-33 dated March 7, 1990, implements
provisions of 24 CFR Part 85.36 pertaining to procurement
protests; and,
WHEREAS, 24 CFR Part 85.36(12) requires that all grantees and subgrantees
will have protest procedures to handle and resolve disputes
relating to their procurements; and,
WHEREAS, the Department of Housing and Urban Development has determined
that each housing authority must adopt procurement protest
procedures which confirm to applicable Federal law and the
standards identified in the regulation;
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the
Housing Authority of the County of contra Costa hereby adopts the
revised Procurement Procedure, Section 3.1, incorporating the
required procurement protest procedure. Said revision is to
become effective March 31, 1990 subject to HUD review and
approval .
PASSED ON Ap ri.l 3 , 119 0 by the following vote of the Board of Commissioners:
AYES: Commi.-QionerF Powers , McPeak, Schroder, TorlakFon
Fanden
NOES: None
ABSENT: None
ABSTAIN: None
I hereby certify that this is a true and correct copy of
an action taken and ontored on the minutes of the
Board of Supervis rs on the date shown.
ATTESTED:
PHIL BATCHELOR.Clerk of the Board
of Supervisors and County Administrator
Deputy
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HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS DATE: April 3, 1990
FROM: Perfecto Villarreal , Executive Director cc:
SUBJECT: REVISED PROCUREMENT POLICY AND PROCEDURE
I. RECOMMENDED ACTION:
APPROVE proposed revised Procurement Policy and ADOPT Resolution No. 3581
approving proposed revised procurement procedures based on new standards issued in
the Federal Register, 24 CFR Part 85.36, as recommended by the Advisory Housing
Commission.
II. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
New procurement standards were issued in the Federal Register, 24 CFR 85.36,
and forwarded to the Housing Authority by HUD. Housing Authorities must establish
their own procurement policies and procedures, which implement the requirements of
§85.36. The revised Procurement Policy for the Housing Authority of the County, of
Contra Costa includes these changes: Increasing the limit for purchase orders and
contracts to $25,000 in Section A and Section B; and, adding Section F to comply with
the standards established in 24 CFR 85.36.
Additionally, HUD has now determined that all Housing Authorities must also
include procurement protests by bidders in its procurement policies. In keeping with
that decision, the Housing Authority proposes revising its Procurement Policy to
include Procurement Protests, which confirm to applicable Federal law and the
standards identified in the regulation.
At its Regular Meeting on February 26, 1990 the Advisory Housing Commission
voted to recommend adoption of the revised Procurement Policy, and at its Regular
Meeting on March 19, 1990 the Advisory Housing Commission voted to recommend adoption
of Resolution No. 3581 approving revised procurement procedures as mandated by HUD.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not approve the proposed revised
Procurement Policy and adopt Resolution No. 3581 approving the proposed revised
procurement procedures, as mandated by HUD, the Housing Authority would not be in
compliance with HUD regulations.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON AIJR 2 IQ§fl APPROVED AS RECOMMENDED x OTHER
VOTE OF COMMISSIONERS
_ UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON .THE MINUTES OF THE BOARD
OF COMMISSIONERS ON THE DATE SHOWN.
CC: ATTESTED APR 31990
Phil Batchelor, Clerk of the
Board of Commissioners
M3e2/7-e3 BY . DEPUTY