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HomeMy WebLinkAboutMINUTES - 04171990 - FC.2 W THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on April 17, 1990 by the following vote: AYES: Supervisors Powers, Schroder, McPeak, Torlakson, Fanden NOES: None ABSENT: None ABSTAIN: None ------------------------------------------------------------------ SUBJECT: DRCC Transition Funding The Board received the attached report dated April 9, 1990 from the Finance Committee (Supervisors Schroder and Torlakson) relative to the Delta Regional Communications Center (DRCC) transition funding. After discussion by Board members, IT IS ORDERED that the following actions are APPROVED: 1. APPROVED Recommendations No. 1, 2 and 3 as - presented on the attached report; 2. REFERRED the issue of repayment of Special District Augmentation Funds (Recommendation No. 4) to the County Administrator to review potential use of development fees; and 3 . REFERRED to the Finance Committee for review the issue of space needs for the Communications Center expansion. I hereby certify that this Is a true and correct copy of an action taken nmd entered on the minutes of the Board of Supe on the date soy�O ATTESTED: PHIL BATCHELOR,Clerk of the Board cc: County Administrator of wW Admb�or Sheriff General Services Director Health Services Director Contra Costa County FPD Riverview FPD Byron FPD East Diablo FPD Oakley FPD Bethel Island FPD City Managers, Antioch, Pittsburg, Brentwood Police Chiefs, Antioch, Pittsburg, Brentwood Regional Ambulance Company TO: BOARD OF SUPERVISORS FROM: FINANCE COMMITTEE ; "r�. Contra Costa DATE: April 9, 1990 ;r County SUBJECT: DRCC TRANSITION EQUIPMENT FUNDING r�•c -µ'' Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATIONS: 1. Approve the proposed funding plans for the acquisition of equipment by the Sheriff's Office and acquisition of equipment and building modifications and construction for the Contra Costa County Fire Protection District as follows: It is proposed that the Sheriff's equipment will be charged against County Service Area P-6 (CSA P-6). The Fire District costs are proposed to be funded over a two-year period. The capital cost for 1989-1990 is $805,000. The cost for 1990-1991 is $1,037,000. The District has $394,000 of the 1989-1990 cost in its current budget. It is proposed that the balance of this year's costs be funded by an allocation from the Fire Districts share of the Special District Augmentation Fund (SDAF) . It is further proposed that the 1990-1991 capital costs be funded from the Fire District's share of SDAF for next fiscal year. 2. Authorize an allocation from the Special District Augmentation Fund and required appropriation adjustment in the amount of $221,362 to County Service Area P-6 to cover the cost of equipment required for the DRCC transition. 3. Authorize an allocation from the Special District Augmentation Fund and required appropriation adjustment in the amount of $411,000 to the Contra Costa County Fire Protection District for capital costs related to the DRCC transition. 4. Require repayment of Special District Augmentation Funds allocated to Contra Costa County Fire Protection District by participating Fire Districts from increased development fees. This recommendation was proposed by Supervisor Torlakson but was not endorsed by Supervisor Schroder. FINANCIAL IMPACT: The recommended allocations will reduce the unallocated fund balance of the Fire District share of the Special District Augmentation Fund to $3,329,534 ($3,285,171 operations and $43,817 capital) . The balance of the non-Fire . District share of the Special District Augmentation Fund will be $335,134. CONTINUED ON ATTACHMENT: X YES Signature: X Recommendation of County istrator Recommendation of -ttee X Approve O Signature(s): RO _ Schr Torn Torlakson Action of Board on. Approved as Recommended Other Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE CORRECT COPY OF AN ACTION TAKEN Unanimous (Absent ) AND ON THE MINUTES OF THE Ayes: Noes: BOARD O UPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: cc: See distribution on page 2 Phil Bat lor, Clerk of the Board o rvisors and County Admin trator By: DEPUTY d F,?D ..rC Transition Equipment Funding Iage 2 14/9/90 REASONS FOR RECOMMENDATION/BACKGROUND: On February 13, 1990, the Board of Supervisors approved the report of the Internal Operations Committee on the X status of DRCC. Included in that report was an approval of capital expp/ ures in the amount of $221,362 for the Sheriff's office and $1,842,000 for tby• -tra Costa County Fire Protection District for the capital costs of withdrawing / xy police and fire agencies from DRCC and transferring the dispatch function 't., Sheriff's Dispatch Center in Martinez and the Contra Costa County Fire Protectic,T\�, 'Jistrict's Communications Center respectively. In approving the capital expenditures' for the police and fire agencies, the Board directed the County Administrator to determine the most feasible method of paying for the transition costs and to provide a report to the Finance Committee regarding the expenditure plans. The County Administrator presented the requested report to the Finance Committee on April 9,- 1990. The proposed funding for these capital costs remains basically the same as outlined in the Internal Operations Committee report approved by the Board on February 13, 1990. Because the Sheriff's budget cannot absorb the capital costs related to the DRCC transition, it is proposed that these costs be charged to County Service Area P-6. It is appropriate to charge CSA P-6 for these costs inasmuch as CSA P-6 provides an extended level of police patrol services which relies on the communication services provided by the Sheriff's Office. The Contra Costa County Fire Protection District cannot absorb the capital costs of the DRCC transition, accordingly it is recommended that the funds for 1989-1990 be allocated from the Special District Augmentation Fund. It is estimated that the current balance of the Fire District's share of the Special. District Augmentation Fund is adequate to cover the additional capital funds needed this fiscal year. It is further proposed that next year's capital costs be covered by an allocation of Measure H funds in the approximate amount of $100,000, with the balance of next year's funding needs to be allocated from the capital portion of the Fire. District's share of the Special District Augmentation Fund. Although the recommended allocations to Contra Costa County Fire Protection District over the next two fiscal years are substantial, it must be remembered that the funds are being used to support and improve a communications system that serves not only Contra Costa County Fire District but currently serves Moraga and Orinda Fire Districts and will, upon n completion of the transition process, serve Riverview, Oakley, East Diablo, Bethel Island and Byron Fire Protection Districts. The Committee approves the recommended funding plans, however, Supervisor Torlakson stated his belief that the SDAF allocation to Contra Costa County Fire should be considered a loan to be paid back by the participating fire districts. Supervisor Torlakson suggested that these costs be covered by increased development fees. The Board also referred to the Finance Committee the issue of declaring the intent of the Board that funds from Measure H be used for the DRCC transition costs only to the extent that they are included in the preliminary Measure H budget and are allocated to the Contra Costa County Fire Protection District through the appropriate review and allocation process. Approval of this report constitutes the declaration of that intent. cc: County Administrator Sheriff-Coroner Chief, Contra Costa County Fire Protection District Chief, Riverview Fire Protection District Chief, Byron Fire Protection District Chief, East Diablo Fire Protection District Chief, Oakley Fire Protection District Chief, Bethel Island Fire Protection District City Managers, Antioch, Pittsburg, Brentwood Police Chiefs, Antioch, Pittsburg, Brentwood Director, General Services Health Services Director Regional Ambulance Company Fe z AUDITOR-CONTROLLER USE ONLY CONTRA COSTA COUNTY F:NI•L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT T/C 27 BOARD OF SUPERVISORS ❑ COUNTY ADMINISTRATOR AccouNr CODING BUDGET UNIT: Special District PL-6 ORGANIZATION EXPENDITURE SUE-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREAS> INCREASE '00 100 I I 7656 2479 Special Departmental Expense $221 , 362100 I I , I I I I I I I � I I I I I ' I I I I I I 1 I I I I 7 I ' I I I I I I I I I 7656 6301 Reserve for Contingencies $221 , 362 0C 7656 6301 Appropriable Revenue I $221 , 362100 I I TOTALS $221 , 3621.00 $442, 724 jOO PROVED EXPLANATION OF REQUEST AUDITOR- OLL }� To appropriate funds into special district P-6 By: Dte according to a Board approved STATUS REPORT ON / DRCC. These funds arefor one time costs associ- COUNTY40 INI R TOR ated with the dissolution of the DELTA COMMUNI- CATIONS CENTER. By: Dates BOARD OF SUPERVISORS Supervisors Powers,FaAden, YES: Schroder,Wftak Torlakson Sheriff' s Fiscal / Officer 1930 S GNATURE TITLE DATE a'C� CCC ' P By: Date R. L. McDonald APPROPRIATION A FOO � ✓�-1 ADJ. JOURNAL NO. (M 129 Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY • ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT: Special Distric PL-6 ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 100 11 7656 9015 Prop Tax-Spec Dist Augmht $221 , 3621.00 I ' I � I � I I 1 l I r I I I 1 I I I I I I I I I I I I I I 1 I I I I I TOTALS $221 , 362( O AP OVED EXPLANATION OF REQUEST AUDITO OLL - �.•L` To appropriate funds into special district P-6 By: are /U according to a Board approved STATUS REPORT ON DRCC. These funds arefor one time costs associ- COUNT ADM IS RATO ated with the dissolution of the DELTA COMMUNI- CATIONS CENTER. By: BOARD OF SUPERVISORS YES: Supervisors Pnwom FandoM Schroder, McPeak, Torllaaksonn N0: ����'YC L'�LQ��J�//• /GC''�L� Sheriff' s Fiscal t Phil Batchelor, Clerk 01 the ltd of Officer 26 lei eSIGNATURE supervisors and County AdmiaL rAw TITLE DATE R. L. McDonald By:6,2,'If/,/i�r L-/,'J p��1� �99� REYENUE,ADJ. RA005SI (M 8134 Rev. 2/86) JOURNAL NO.