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HomeMy WebLinkAboutMINUTES - 04101990 - 2.2 (3) TO MR. AND MRS. HOMEOWNER: T Hi, the greeting on the cover symbolizes the attitude that the personnel of the Building Department tries to maintain toward the public and especially toward you, the homeowner. Hi, which is also an abbreviation of the words "Home Improvement," is the name given to the cartoon character that appears in this pamphlet. FE depicts the typical homeowner who is planning a home improve- ment for the first time,whether he intends to hire a contractor or "do-it-him/ herself." The pamphlet was written for you and offers information which we hope will aid your home improvement planning in the following areas: 1. Requirements for permits and the benefits derived from having improvements constructed according to building laws. 2. Procedure to be followed in obtaining a permit. 3. Construction pamphlets available at the Building Department. 4. Procedure for calling for inspections during construction. 5. Zoning information. 6. Choosing a contractor. 7. Various departments and functions. The pamphlet does not attempt to answer technical questions which may arise in the control of building construction;however,it does answer many of the gen- eral questions asked each day at the office of the Building Department. Finally, and most important,we wish to emphasize that the building inspectors are highly trained experts in the construction field and are willing to answer your questions and offer assistance wherever possible. For additional informa- tion regarding your proposed home improvement, feel free to contact your Building Department. BUILDING INSPECTION DEPARTMENT 651 Pine Street, 3rd Floor,No. Wing Martinez, California 945553 (415) 646-2304 QUESTION:WHY DO YOU NEED A BUILDING PERMIT? ANSWER: The purpose of the permit is to control the type of construction and the use of property to insure that CCC continues to be a safe,beau- tiful area in which we can live,rear our children, work and play. The building permit is based on the Uniform Building Code,Na- tional Electric Code,and Plumbing and Mechanical Codes, and have been carefully enacted by your Board of Supervisors to pro- tect health, general welfare and your investment in your property. Also,the evidence of a building permit is often necessary to obtain financing from lending agencies. Fire and liability insurance dam- ages may not be paid in some cases where permits and improve- ments do not meet regulations. Therefore,by obtaining permits when needed and complying with the Building Department re- quirements, you and your family will be better protected. QUESTION:WHO APPLIES FOR THE PERMIT? ANSWER: If you are a homeowner,undertaking a do-it-yourself project,you apply for a building permit and the necessary mechanical,electri- cal,plumbing and heating permit. You must also provide proof of ownership and complete owner/builder verification forms in addition to the application for permit. Otherwise,your general contractor obtains the building permit,and his mechanical subcon- tractors obtain necessary mechanical permits for their work. If you employ someone to help you with your project and pay wages that exceed$100,you must obtain Workmens' Compensation Insurance and show proof of the insurance by filing a copy of the policy with the Building Department. QUESTION: WHEN DO YOU NEED A BUILDING PERMIT? ANSWER- - To build a house or other buildings. * To make improvements, alterations or additions. • To make electrical,plumbing or heating installations or alterations. • For swimming pools,sheds over 120 sq. ft. roof area, water heaters, signs, fences over six feet high, patio covers and screen rooms. In brief,you need a permit for any work that physically changes or adds structures to your property. When in doubt, call the Building Department. REMEMBER, a building permit is required before any construction or work begins. QUESTION: HOW DO YOU FILL OUT THE PERMIT APPLICATION? ANSWER: You may request an application and complete it at home by calling (415)646-2304 to request a permit information package,which . includes the instructions for mail-in applications,or come into the office between 8:00 a.m. to noon,or 1:00 to 5:00 p.m.,Monday through Friday. The Building Inspection receptionist will generate an application at the front counter using the computer system, then refer you to a plan checker who can issue your permit the same day. QUESTION: HOW LONG IS YOUR BUILDING PERMIT VALID? ANSWER: Your permit will be valid provided you begin construction within 180 days, do not suspend work for more than 180 days,and have required inspections every 90 days,or less,until the project is completed. -2- QUESTION:HOW MUCH DOES THE PERMIT COST? ANSWER: Permit fees vary depending on the type of construction, square footage and/or valuation of your project. Fee estimates are pro- vided over the phone by calling our general information number, (415) 646-2304, or you may request a permit information packet which includes fee schedules for various projects. QUESTION:HOW SOON CAN YOU GET A BUILDING PERMIT? ANSWER: Most permits for residential construction may be issued the same day provided that the proper agency approvals have been ob- tained; i.e.,planning, health, school,etc. Miscellaneous electrical, plumbing and mechanical permits can be issued the same day. Large complex new residential projects may require review by our Engineering staff. This review may take one to two weeks. QUESTION:WHAT DO YOU DO WITH YOUR PERMIT? ANSWER: File your copy of the permit with other important papers you may possess. You will also be issued a job record card which must be displayed at the jobsite where it will be initialed by the inspector indicating his approval of the various stages of construction. The approval plans must be on the jobsite and available to the inspector at the time of the various inspections. -3- 1 r • i 1' • • p O 1 QUESTION:WHEN ARE INSPECTIONS REQUIRED? ANSWER: A general rule to remember is that before any phase of construction. is concealed by a second phase, an inspection is required. -5- QUESTION:WHAT DOES THE BUILDING INSPECTOR DO? ANSWER: The job card lists the inspections which must be made on your job. If the inspector approves the work at each inspection, he will initial the job card and date it. If the work is not complete or does not meet the applicable code requirements,he will leave a correction notice which will identify required corrections. Every phase of the job is inspected and must be approved before the next part of the job is begun. On new construction,for example, the inspections might follow this pattern: 1. Yard setbacks and foundation inspection,when forms and rein- forcing bars are in place. 2. Ground plumbing inspections with all water and sewer lines filled with water and before lines are covered. 3. Floor joist inspection before the subfloor is installed. 4. Electrical,heating and plumbing work after the exterior is enclosed and before applying the interior finish. 5. Roof nail inspection before applying the roof covering. 6. All the framing,including the roof. 7. Exterior lathing inspection before stucco is applied and interior finish is installed, 8. Gas and electrical appliance inspection after installation. 9. Final inspection upon completion of the job. -6- QUESTION:WHAT SHOULD YOUR PLANS INCLUDE? ANSWER: The two (2) sets of plans should be drawn to 1/4" 12" scale on substantial paper 18" x 24" minimum and shall be of sufficient clarity to indicate the nature and extent of the proposed work and should include the following: I. A complete plot plan showing your entire lot,with all existing buildings and their distances from each other and property lines. 2. Foundation plan and details. Foundation sizes, reinforcing steel and anchor bolts. 3. Floor plan indicating the use of each room,room dimensions, location and size of all windows and doors. Floor plan in rela- tion to existing rooms or structures. 4. Framing plan showing size and spacing of all beams, floor joists, rafters,headers,bracing,floor and roof sheathing, roof cover- ing,insulation and interior finish. 5. Electrical receptacles,light fixtures,switches and size and loca- tion of main service panel. 6. Plumbing fixtures and their location. 7. Furnace or heating appliances and their location. 8. Exterior elevations. QUESTION:HOW DO YOU CALL FOR AN INSPECTION? ANSWER: Simply telephone (415) 646-2300. Call one (1) day in advance for the inspections; however,if you have an emergency situation, please call 646-2304. -7- QUESTION:WHEN ARE PERMANENT UTILITY CONNECTIONS PROVIDED? ANSWER: All work authorized by the building permit must be completed and approved and a final inspection performed by a Building Inspector before a release will be given to Pacific Gas and Electric for perma- nent connections. QUESTION:CAN YOU GET UTILITY SERVICE TO THE JOBSITE? ANSWER: Temporary service may be supplied to the site during construction, provided that you obtain a permit for temporary power at this office. -8- QUESTION:ARE THERE REQUIREMENTS FOR PUBLIC IMPROVEMENTS ANDIXNGINEERING? . ANSWER: Yes,the Director of Public Works and his staff are available to inform you of the requirements within the public right-of-way for walls;curbs, gutters,sidewalks and street improvements. QUESTION:WHEN ARE GRADING PERMITS,REQUIRED? ANSWER: If extensive grading of your lots is proposed, you may need a grading permit from the Building Inspecti6h Department. -9- QUESTION:ARE THERE ZONING REGULATIONS? J ANSWER: Yes, an important ordinance with which any builder should be fa- miliar is the Zoning Ordinance. This ordinance regulates the use of land,off-street parking, and the locations,height, dimensions and use of buildings. The Community Development Department can provide you with zoning information. It is advisable to draw a fully dimensioned or a to-scale sketch of your property,giving the location of all existing structures. This information will enable the Community Development Department to give you specific infor- mation regarding street setbacks, side yard and rear yard require- ments,etc. Because the setbacks may vary according to zone dis- trict,information concerning setbacks can only be given for specifi- cally identified locations. �OP'T4 ?FEET NEW PA no Cove& 4D iN SY) 6ME "Z—PgoPe gTy My l LINES YAY (SS) Fr=r-_T STREE57 _10- QUESTION:HOW DO I SELECT A CONTRACTOR? ANSWER: One of the best ways to select a contractor is to seek out personal recommendations from friends or relatives who recently obtained work of the type you want. In general, you should also: I. Call your local Contractors' State License Board Office to ask if the contractor is properly licensed, and the license is in good standing. 2. Ask the contractor for a list of jobs he has recently completed in the area. A skilled contractor is proud of his work and should not mind providing you with this information. 3. Talk to the contractor's customers. Ask such questions as: • :Did the contractor stick to the schedule? • '.Were you pleased with the work, and the way it was done? • .Did the contractor listen to you when you had a problem, and seem concerned about resolving it? • Did the contractor make any necessary corrections willingly? 4. Whenever possible, see the work yourself. 5. Obtain references from material suppliers,subcontractors, and financial institutions,if possible,to determine whether the con- tractor is financially responsible. 6. Ask the contractor for the address of his business location and business telephone number, and verify them. You may also wish to check the contractor out with your local trade association or union, consumer protection agency and the Better Business Bureau. -11- QUESTION:HOW DO I GET A BID FROM A CONTRACTOR? ANSWER: A bid is an offer to do work. It is advisable to get at least three written bids,using identical plans and specifications,so you can compare prices and contractors. Beware of any bid substantially lower than the others. It probably indicates the contractor has made a mistake or is not including all the work quoted by his competitors. You may be headed for a dispute with your contractor if you accept an abnormally low bid. MAKE SURE EVERYTHING IS IN WRITING. ASSUME NOTH- 12VG. Any bid you sign may become the contract. Do not sign anything until you completely understand what you are signing and agree to all the terms. Be sure to ask questions until you fully understand the contract and what the work will look like. Before signing any- thing,you may wish to discuss the proposed contract,plans and specifications with an attorney. QUESTION:CAN I ACT AS MY OWN CONTRACTOR? ANSWER: Anyone who talks you into being your own general contractor,or "Owner/Builder," may be doing you no favor. "Owner/Builder" is basically a situation in which the homeowner becomes the gen- eral contractor. As an "Owner/Builder," you,not the person you hire, assume responsibility for the overall job,which may include such things as state and federal taxes,workers' compensation and other legal liabilities. Unless you are very experienced in construc- tion,it is best to leave these matters to your contractor. -12- Every attempt has been made to avoid differences between the information contained in this pamphlet amphlet and Zoning and Building Code Requirements. How- ever, 0* w_ ever, ordinances must sometimes be changed or revised in order to maintain the most current and up-to-date building standards. In cases where a conflict occurs between an adopted Building Code requirement and the information contained in this pamphlet, the adopted Code requirements must be observed. Good luck with your project and if we can assist you in any way, we will be most happy to do so. NOTE: We now have the Building Inspection Request System for phoning in for inspections by using a touch-tone phone to key in the type of inspection needed. The instruction pamphlet detailing the use of this system is available by tele- phoning(415) 646-2304. VARIOUS OTHER DEPARTMENTS AND TELEPHONE NUMBERS: Assessor's Office—. Parcel Number Information (415) 646-2252 Community Development—Zoning,Planning (415) 646-2021 Environmental Health—Septic Systems (415) 646-2521 Public Works and Flood Control (415) 646-4470 SPECIAL DISTRICT REQUIREMENTS —For residences near waterways: Army Corps of Engineers,Regulatory Branch '(415) 744-3036 211 Main San Francisco, CA 94105 BIMM (415) 684-2210 P.O. Box 244 (Stone Road) Bethel Island,CA 94511 Reclamation District #799 (415) 684-2117 P.O. Box 447 (Dutch Slough Rd.) Bethel Island, CA 94511 Reclamation District,#800 (415) 634-2351 2600 Cherry Hill Dr. Byron, CA 94514 -13- Before we can issue a building permit, or accept your plans for plan-check, you will need: PLANNING APPROVAL: ' Contra Costa County Community Development Dept.,4th Floor, 651 Pine St.,Martinez (646-2021) Orinda:26 Orinda Way,Orinda (254-3900) Lafayette:251 Lafayette Circle,Lafayette (284-1976) Moraga,Town of:350 Rheern Blvd.,Moraga (376-5200) Clayton:1005 Oak St.,Clayton (672-3629) San Ramon:=Camino Ramon,San Ramon (866-1400) SANITARY APPROVAL: Contra Costa Central Sanitary,5019 Imhoff Pl.,Martinez (689-3890) (Serving.All Central County,except Clayton and Mt. View District in Martinez) West C.C.C.Sanitary,2910 Hilltop, Richmond (222-6700) (Serving:El Sobrante,San Pablo,Richmond,Pinole) C.C.C.Environmental Health,1111 Ward St.,Martinez (646-2521) (Serving:Any properties with septic system) Mt.View Sanitary,End of Arthur Rd.,Martinez (228-5635) (Serving:Mt.View District of Martinez) Crodkett/Valona,1799 Pomona St.,Crockett (787-2992) (Serving.Crockett) Stege Sanitary,7500 Schmidt,El Cerrito (524-4667) (Call WCCSD at 222-6700 to open office,if necessary,for approval.) (Serving:Kensington) Rodeo Sanitary,800 San Pablo Ave.,Rodeo (799-2970) (Serving:Rodeo) Byron&Oakley Sanitary,3775 Main St.,Ste.E,Oakley (625-2279) (Serving:Byron,excluding Discovery Bay,Oakley,Sanitation District 15,Bethel Island) Delta-Diablo Sanitary,2500 Antioch/Pittsburg Hwy. (7784040) (Serving:Antioch,Pittsburg,Discovery Bay area of Byron, West Pittsburg) City of Concord,Public Works,1950 Parkside Dr. (671-3107) (Serving. Clayton) 1 Define problem areas, and collect, interpret and evaluate data and draw valid conclusions;' Communicate effectively in both written and oral form to a wide range of audiences including the. Board of Supervisor and citizen groups; Understand, interpret and apply provisions of federal , state and local legislation, rules and regulations pertinent to Application and Permit Bureau operations within the Environmental Management Agency. - Direct and coordinate the work of others and assist on more complex problems; - Work effectively with the general public and community groups of various socio-economic backgrounds. Class Code: 5PDB - . ` , KNOWLEDGE OF: - The principles of organization and management necessary to direct and coordinate the activity of a centralized application and permit bureau including program planning; - Governmental structures and their interrelationships, responsibilities functions and ]imitations; - Principles of personnel administration including directing* supervising and assisting an interdisciplinary staff of professionals, technicians and clerical support personnel ; - Communication skills and techniques required to organize and direct group discussions, to evaluate and transmit information and instructions at all functioning levels of the County, genera{ public, private and public agencies, and to interview, counsel , instruct and persuade; - Principles and methods of public administration including fiscal management and budgeting. - Practices and procedures of zoning and housing code administration. SKILL IN:- - - Interpreting rules, regulations, ordinances and policies; - Organizing, assigning, supervising and evaluating the work of professional , technical and clerical staff; - Evaluating data, taking action and making impartial decisions; - Establishing and maintaining effective working relationships with the public, government officials, organization representatives and employees. - Writing effectively and preparing comprehensive technical reports; - Speaking clearly and effectively and making public presentations' ABILITY TO: - Advise and consult with citizen groups, staff and other persona to resolve problems and establish goals and objectives; - Communicate and interact with personnel at all organizational level and occasionally function in stressful or confrontation type situations requiring instructing, persuading, negotiating and motivating people; - Act as liaison to advise and/or resolve differences with public or private agencies, other departments and general public; - Make analyses and recommendations based on findings in Studies, field observations and public contacts; ' - �. . , / - Meets with representatives of the building industry, developers, lenders, civic and profemsidnal groups and other parties involved with planned and on-going construction projects to explain and facilitate the application and permit review process. _ Reports to the Director, Environmental Management Agency, the County Administrator, members of the Board of Supervisors and agency department managers on comple ' or sensitive development issues and personally assists in problem-solving 'as required' - Participates in the selection and assignment of technical and clerical staff in the Application and Permit Bureau; evaluates staff workload and coordinates work schedules; evaluates staff work performance' - Develops and maintains a cooperative and effective working relationship with federal " state, regional and local planning agencies and with private developers, investors and large-scale employers to meet public policy objectives in the application and permit review process; - Insures full and ;, prompt County access, information and service to the public on documentation requirements in the application ,and permit process relating to land use, land development, transportation, redevelopment and environmental planning; - Coordinates the ipterface of County staff and departments involved in the receipt, review and approval of land development applications to insure input by all involved parties; - Prepares budget recommendations regarding the staffing and other resources necessary to support the Application and Permit Bureau in the Environmental Management Agency and insures that operations are conducted within authorized allocations' , - Prepares statistical reports and correspondence. MINIMUM QUALIFICATIONS: ' Education: Possession( of a baccalaureate degree from and accredited college or university with a major in business or public administration, urban or regional planning, environmental management, civil engineering or a closely related field. ' Experience: Four (4) years full-time or its equivalent (administrative staff, professional or managerial ) experience in a public agency which included substantial involVeme. t with one or more of the following areas: land use and transportation planning; economic development; resources management; regulation of land and building development; regulation of air, water and noise pollution; or public works programs. One yq,ar of experience in an administrative capacity performing administrative, budgetary or personnel analyses may be substituted for the required academic major. Successful completion of 30 graduate units in business or public administr or a closely related field in an accredited college or university may be substituted for either the required undergraduate academic 'Or or for Six (0) months of "the required experience. 2-002 y. Proposed Salary Level : T4-1862 ($3393-4560) Contra Costa County July 1990 CUSTOMER SERVICES MANAGER DEFINITION: Under general direction, manages and coordinates the timely review and processing of all land use development applications and building permits; serves as the primary liaison between County officials and the public on interpretation and application of zoning, planning and building inspection regulations and procedures; and performs related work as required. DISTINGUISHING CHARACTERISTICS: This single-position management classification is responsible for day-to-day operation of the centralized Application and Permit Bureau in the Environmental Management Agency. The incumbent provides assistance and overall administrative support to technical and professional personnel assigned to the bureau from departments which may include Building Inspection; Community Development, Public Works, Fire and Environmental Health. The position reports to the Director, Environmental Management Agency. The primary role of the incumbent is to act as key liaison between elected and appointed County officials and the public in procedural matters involving land use development applications and building permits. Within this context, the position is distinguished by its responsibility for evaluation and program planning designed to enhance service levels in the County's review and approval of subdivision pians, zoning proposals, environmental impact evaluation, construction plans and inspection of building construction. Public relations skill , tact and the ability to effectively relate to community development and environmental interests are essential . TYPICAL TASKS - Supervises the review and processing of application - forms and support documents for compliance with laws, regulations and policies affecting such actions as general plan amendments, zone changes, subdivisions, temporary occupancy permits and building permits. - Acts as representative of the Application and Permit Bureau with other agencies, County departments and officials, community development, economic and environmental interests and member of the public in resolving questions of Bureau policy, process and procedures. - Does program planning and makes recommendations to the Director, Environmental Management Agency regarding criteria for processing and evaluation of development proposals within the Application and Permit Bureau. - Coordinates and prioritizes the work of teams of land use planners, environmental evaluation specialists, engineers, architects, environmental health. specialists, building plan checkers and building inspectors engaged in reviewing development projects, zoning amendments and other regulatory ordinances, land divisions and building plans and inspecting construction work. 6 ' v Attachment E 2®002 OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY SYSTEMS & PROGRAMMING i June 11 , 1990 TO : Tony Enea, Deputy County Administrator County Administrator 's Office 'i FROM: Marinelle G'J Thompson, Director of Data Processing Services BY: DOUG HINTZ, Senior Program Analyst TOM ARCHAMBAULT, Program Analyst SUBJECT: Community Development Needs Assessment i Attached for your information and review: 1) A needs analysis for certain areas and functions within Community Development. Areas covered and estimated costs to automate are: a) Receptionist: Basic call attendant, $3, 000. 00 . Public Works' call attendant could be expanded. Voice Response System, $40,000 .00. Less cost if tied into Building Inspection. b) Front Desk Use of Voice Response System as outlined for Receptionist area. .; c) Transportation Intergraph work station and plotter for connection into Public Works ' GIS , $75,000 .00 each. PC graphics package , $650 .00 . d) Current Planning & Future Planning Attached PCs on a Local Area Network (LAN) : 1 . Current Planning Only, $28 , 000 .00 (does not include front desk) . 2 . Future Planning Only, $20 ,000 .00 (does not include. front desk) . 3 . RBASE training, $75 .00. e) Clerical Services WordPerfect training, $70 .00 per person. f) Zoning Investigation : In depth analysis, $5 ,000 .00 . g) DeskTop Publishing Desktop PC, $8 , 000.00 . h) Application tracking on mainframe: In depth analysis, $10 ,000 . 00 . i) Estimated equipment and costs for a LAN. 2) Estimated equipment and costs for a Local Area Network (LAN) ; a) LAN for Current Planning only . b) LAN for Future Planning connected to Current Planning. c) To connect all PCs within Community Development to a LAN, estimated cost $93 ,000 .00 to $134 ,000 . 00 3) Community Development' s organization chart. I 4) Community Devellopment ' s current list of personnel and equipment. The list now includes the equipment that was on the requisition. We included costs ! (2 .c above) for a Local Area Network to connect all PCs within Community Development This study is based on the current physical setup at Community Development. Any future changes (i.e. , ' one-step permits, superagency) may require further analysis. MGT/DRH/TMA/pch cc: Barbara A. Pendergrass i i i I i June 7, 1990 COMMUNITY DEVELOPMENT NEEDS ASSESSMENT AREA / PROBLEM(s) POSSIBLE SOLUTION(s) i RECEPTIONIST (Cat Widders) Receives approx 150 calls This area may be a good can- $ 40 , 000 for per day and is requiredi didate for a voice activated voice response. to put people on hold. response system. Zoning and Could tie in About twenty percent of setback data (i.e. location with B.I . for the calls are referred to of house from street, fence less cost. another department. Forty property line, etc. ) are to fifty percent are in= already on the database. queries about zoning, set- Flood hazard data will be backs and flood hazard loaded in the next year to Possibility of zones. If no one is avail- sixteen months . expanding P.W. able to research these Call Attendant. queries , a message is An automated call attendant Minimum cost taken and the caller would sequence the calls for Call Atten- has to wait until some coming in. dant is $3 ,000 one gets back to them. for three tele- phone lines . FRONT DESK (Chuck Coday . Donna Allen). i Has existing Planning When the flood hazard data Pursue online screen for input and is added to the LIS data base, entry of data inquiry that displays display a 'Y' or 'N' depend- with PW. information on a parcel : ing whether the parcel is in a Minimal costs. They would like to have ' flood zone or not. Floor el- flood hazard and req- evation data can be entered on uired floor elevation the Public Works input screen, data displayed . but it appears that this data is not being keyed. This area also researches The voice activated phone numerous calls inquiring response system mentioned about zoning, flood haz= above could help to relieve and information, etc: a lot of this research. This takes time away ; from their primary duties. -1- COMMUNITY DEVELOPMENT NEEDS ASSESSMENT AREA / PROBLEM(s) POSSIBLE SOLUTION(s) CLERICAL SERVICES (Gloria Slusher) Would like Word Perfect : Word Perfect is supported by Approximately for their word process the County, and classes will $70 .00 cost ing instead of Display : be available within the next per person Write, to be compati few months. ble with Public Works ' and Building Inspec- tion. Access to current appli= If local area networking is cation tracking system implemented, access would be which would help in an- available. swering telephone quer- ies. There is an interest in County Data Processing plans Cost is approxi- learning more about the ,, to offer classes in RBASE in mately $70 . 00 software RBASE. This is , the next few months. per person. from the standpoint of Personal expenses its potential uses in ! (i.e. mileage) small future applica- are excluded from tions. quoted cost. ZONING INVESTIGATION (Jim Hall) Jim had some screen This would require more in Estimated cost prints of some of the depth research to see if Build- to do in depth current Building Ins- ing Inspection screens could be analysis would pection screens that modified for zoning invest- be $5 ,000 .00 aid in tracking code igation and land use permits. compliance, abate- ments , etc. He would like to pursue the use of similar track- ing for zoning in- vestigations . He would also like the issuance of land permits to be similar to the way building permits are issued. -2- COMMUNITY DEVELOPMENT NEEDS ASSESSMENT AREA / PROBLEM(s) POSSIBLE SOLUTION(s) CURRENT PLANNING (Mary Flemming) More access to PCs Each planner and engineer See attached. for preparing lengthy should have their own PCs Current Plan- staff reports and with access to one or two ing only, other documents. Corr- laser printers. This would $27 , 621 .00 . ections to these doc- take considerable burden off uments are often per- the clerical staff, and plan- formed by clerical ners could make the needed because of the lack of changes and/corrections on a access to PCs by more timely basis. planners . There are Also, if some sort of local currently four PCs area networking is cost eff- available to Current ective, personnel in C.D Planning and the one would have online access to in Mary ' s office has the current application track- the application track- ing system. (There are curr- ing system on it . ently 6 planners and 3 engin- eers) Currently, the appli- If PCs were at the front cation tracking data counter, initial applica- is not entered until tion tracking data could sometime after the be entered when the app- applications are lication is accepted for accepted at the front the review process. counter. (this can be up to several weeks) There is a need to Add a tickler type function $500 for program prevent the scheduling to existing PC application of multiple applications tracking system. This func- requiring lengthy tion could stagger dates for reviews on the same days lengthy applications due for (i.e. 1-1/2 to 2 hours review. per application) . Currently, Mary is the Train other personnel on using County training only person familiar and programming in RBASE. would be $75 .00 with RBASE and the i per person. Per- internals of the appli sonal expenses cation tracking system. ' (i.e. mileage) are excluded from quoted cost. Outside agency training -3- COMMUNITY DEVELOPMENT NEEDS ASSESSMENT AREA / PROBLEM(s) POSSIBLE SOLUTION(s) would be $250 .00 TRANSPORTATION (Steve Goetz) Need to replace an ex-. A more powerful COMPAQ com- isting IBM 'AT' PC puter is currently on order. with a more powerful computer for transpor- tation modeling. Would like to have the Add one or two work stations Intergraph work ability to tie into that would tie into the GIS station: $50, 000 GIS system at P.W. to system. This would allow the produce maps with over- ' transportation group to have Plotter: $15 ,000 lays for transportation , the ability to produce maps, information. overlays, and store transpor- Training free. tation data on the GIS data Quoted by LIS base. analyst. Not satisfied with the Meet with PCs support to de- PC Support recom- graphics using LOTUS. termine if they are using the mends using EXCEL full capabilities of LOTUS or Pixie under graphics properly, or if there Windows. is another software package EXCEL, $287 .00 that would better meet their Pixie $200. 00 requirements. Windows $130 .00 FUTURE PLANNING (Dennis Barry) Additional staff Each planner should have their See attached. access to PCs for own PC along with access to one LAN system preparing lengthy or two laser printers . This is tied into staff reports and the same as the proposed solu- Current Plan- other documents. Corr- tion for Current Planning. ning, $29 ,831 .00 ections to these doc- uments are often done by clerical because of the lack of access to PCs by planners. There is a need to Add to the proposed tickler $500 for program track Community De- function described in Curr- velopment' s involve- ent Planning, or add a new ment in reviewing program on a C.D. PC to E. I .R. ' s initiated by carry dates and personnel cities , which would in- contacts to trigger C.D. -4- COMMUNITY DEVELOPMENT NEEDS ASSESSMENT AREA / PROBLEM(s) POSSIBLE SOLUTION(s) clude cutoff dates and involvement. personnel contacts . -5- COMMUNITY DEVELOPMENT NEEDS ASSESSMENT NOTE: There is unanimous agreement by each area for a good desktop publishing package toy assist everyone in preparing professional looking reports, etc. ; There is correspondence that takes place between Community Development, the Board of Supervisors, and influential people in the private sector. There are also announcements to various organizations and the general public. The current publishing would benefit from the more professional appearance achievable through desktop publishing, enhancing the image of a major County department. A desktop publishing PC Model 70 would cost approximately $5,000 .00; a laser printer would cost $2,500 .00; the software entitled "Pagemaker" would cost $460 . 00 . -6- COMMUNITY DEVELOPMENT NEEDS ASSESSMENT Planning Application Tracking - Future Mainframe Access A local area network (LAN) at Community Development could be an interim solution for the existing tracking bottleneck; however, a LAN is limited . Due to the limitation of a LAN, there is sufficient justification for an in depth study as to the benefits of mainframe access for multiple areas . There are many hearing dates and other deadline tickler type functions that could be automated and serve more than just Community Development in the tracking of the various applications received. ' Other Departments that have a need to know the status of an appli- cation, or a date reminder as to their involvement in the tracking process, are as follows:; BUILDING INSPECTION PUBLIC WORKS FIRE DISTRICTS ENVIRONMENTAL HEALTH SCHOOL DISTRICTS FISH & GAME WATER DISTRICTS SANITARY DISTRICTS Having the application tracking on the mainframe would allow these areas access . The estimated cost for an in depth analysis would be $10 , 000 .00 . 90129PRO0004 -7- OFFICE OF THE COUNTY ADMINISTRATOR CONTRA COSTA COUNTY SYSTEMS & PROGRAMMING June 7, 1990 TO: Doug Hintz FROM: John Fallon SUBJECT: Community .Development PC Connectivity Shown are three alternatives and associated costs for connecting Commu- nity Development's PCs together. Two alternatives are shown because there are maximum cable lengths, to connect closets together on the three floors, which will determine which alternative is the more appropriate solution. The third alternative provides greatest flexibility and protection against loss of service for each floor.. Another cost associated with all LANs is network administration. There should be one network administrator and a backup person. There would be some time spent as an administrator with 40+ PCs on the LAN. A high esti- mate would be several hours of administration per day down to several hours per week. Network file backups, log-on names, passwords, and file access control are standard administration functions. When errors occur then the administrator has to diagnose the problem and resolve it. This administration cost, training costs, and installation costs are hidden costs when LANs are usually discussed. The attached figures do not contain these mentioned additional costs. Cabling Type and Lengths. All cabling installed should be IBM cable specification of Type 1. This allows the maximum lobe lengths from the wiring closet to the PC on each floor. The maximum lobe length with Type 1 cabling is 300' with 660' between wiring closets. When fiber optics is used the distance can be up to two kilometers between the wiring closets. These measurements would have to be calculated and then the option chosen. Department Wide LAN Solutions ALTERNATIVE 1 -- Type 1 Closet Connection. This connection would allow a wiring closet on each floor with Type 1 cable connecting the closets. There would be one server with a laser printer for the network. Additional servers could be added as needed. If there is any connection problems between the floors mechanical detachment of the wire problem would have to be done. The cost of this solution is estimated at $92,783; see the attached spread sheet for cost details. ALTERNATIVE 2 -- Fiber Optic Closet Connection. This connection is using fiber optic cable to connect the wiring closest together on each floor. There would be one server with a laser printer for the network. Additional Page -8- J Community Development PC Connectivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . servers could be added as needed. If there is any connection problems between the floors the ring is self healing using the fiber connectors. The cost of this solution is estimated at $101,593; see the attached spread sheet for cost details. ALTERNATIVE 3 -- Multiple LANs. This option creates a LAN on each floor with its own file server and laser printer. The three LANs are then bridged together with dedicated PCs acting as bridges. It there are any network problems only that floor would be effected. Data can still be shared throughout the organization with the bridging. The cost of this solution is estimated at $133,223; see the attached spread sheet for cost details. Limited Solutions: Individual Section LANs Current Planning Section LAN Only. This option is a LAN for only the Current Planning group; not the whole department. This LAN would physi- cally reside on one floor. The cost of this solution is estimated at $27,621; see the attached spread sheet for cost details. Current Planning and Future Planning LAN Only. This option is a LAN for only the Current• Planning and Future Planning groups; not the whole department. This LAN would physically reside on one floor. The cost of this solution is estimated at $29,831; see the attached spread sheet for cost details. Page -9- CbmmunRy Develop.rrief 1. Costs for Various LAN Solutions Type l Closet Conmeclion: Equipment Quantity Cosi total MAUs fi M:5 3.OU $:3,' /8.00 New PCs 8 $3,5OC.')0 $28,000.00 Server & Pr„:ter &sw 13,000.00 -:13,000.0 SD!.C: Card 1 ; 50.00 $2.;':j.00 Persona J"70 ADN Lira InStaii 1 1,200.OG 51,?00.0:: D 11600.00 DPS Lige Chcrge 01,.1.00 T R Ac1a;>ters ZI 1 4j' .00 $24,5;8.UU W'ir ng 10 '' +' :'0 ?0,;;;10.00 (All Wiring i:S lype. 1) IOTA, S: 2,/83.(_; Fiber Optic Closet Connection: Equipmenl: Quantity Cosi Total Pd,AI.1S f> „;513.00 . ,0/8.GO New l'(;s 19 D).00 $:'8,000.00 .;'M _;rsnnai ,270 41 $'?5/.':` _'0,:=37.00 AG`t Line nsin: 1 $1,-'0C!.00 '21,;0.00 DSI..[:' 1.1 ? $600.CQ S',''00.00 DPS %fine i; :.arge ? $1,01)0.00 S',')ouo I—R A,;;Jpters. 11 $598.00 1,518.00 -fiber O,:tic 8,220 4 $1,8Y0.00 1}7,560.00 r r:;:,,er Wring 1 $l,000.UU $1,000.00 firing 41 $'"50.00 10,250.00 1G-Al $101,593.Oi1 Multiple LANs: Equipment: Quantity Cost Total IIS h 5.OU $7,()/Q:.JO ,r:w Ks ~00.00 $28,000.:"0 Server % Printer ,`rsw S 000.00 $24,000A10 idging ,s 4 03.500.00 X 14,000."0 [` Car•;: 1 $250.0 :!.`>0.00 11er s:>riul 3 270 47 $257.00 $12,0,•'3.00 ADN Ling; l:%,;tall 1 $',_ O.00 $1,`"('0.0'' f.I;U;CSU ..Al ,'-10.00 Dt" Line n'argP $.1,000.0') $1,UCJ.00 T—R Adapvers 47 ;C98.00 $28, G 5` 1 rlhe, Op;:c K20 $1,890. �ijer l'1/irin:, I ,nor, UU.IiU $i,00v.,r.. 4'diring 47J. 'IAL �Zlj Page 10 Current Planning ]AN Only Fquipment: Quantity Cost Total MAU7, 5.00 $1,G ..0'0 7 ,)elv(A & Pri-.ter k4sw ",-,O000 $1J.01UJ 0 'A)l(: Card0 0 -:,L J $2`::; .00 9 ~7.00 $2,313.:10 Peisoal 32 �J ADN Line Insic,111 I = 00.ou I r. U/C s U C,")0.0 0 1,90 F-T'l hme rge i,000.00 $1,00o-i— T—R' Adap!E,s D5`)8,00 15,38'.). Wiffirl", 9 $25U.00 $2,2`,G 0 TOT A[ $27,6''-.00 Current, Planning and Future' Planning IAN Only LqUipment: Quantity Cost local MAUs �-�o Server & Pr.,ter S w j $1 7,00;., "; S D L C Carr; 1 =150.1)(1 $,)FC Personal '57.00 $2,8;';.j ADN Line 1-siull 1 S 1,200.00 1 D'S o/C S U 9 SWUM $1,200.. [)pr S L -e (-_.'h q e. I "000.01i1 $1,000. T—R Anople-F 11 $598.0i-) p 6,5 7 8.GO Wiring :iz DIAL page 11 PFcsrht limntory and Additiolis: Location PCs New PCs local I'Cs Terminals ;?ndAnnex 8 16 41hknc:< i S 0 18 3 5th Ann-� 6 0 6 )IAI. ;i 4(• Page 12 .. r Y r � tYy �,,,,,,,,,•-"� F ale 13 6/8/90 ***** COMMUNITY DEVELOPMENT CURRENT LIST OF PERSONNEL AND EQUIPMENT ***** AREA AND PERSONNEL EQUIPMENT FLOOR/LOCATION DIRECTOR., Harvey Bragdon ITT Terminal 4 Annex SECRETARY Genny Gares ** IBM 50Z & printer 4 Annex * ITT XT & printer 4 Annex Ron Devincenzi 4 Annex GRAPHICS Jan Bergman 5 Annex Kate Boyle 5 Annex Sue Warden ' ITT XT & printer 5 Annex ADMINISTRATIVE AND CLERICAL Diane Katofsky ITT XT & printer 4 Annex Marilyn Burress ** IBM 50Z & printer 5 Annex Viki Luna ** IBM 50Z & printer 4 Annex * IBM XT 4 Annex Jannelle Nielsen ** IBM 50Z & printer 4 Annex * ITT XT & printer 4 Annex Alice Aceves ** IBM 50Z & printer 2 Annex * IBM XT & printer 2 Annex Debi Foley ** IBM 50Z 2 Annex * IBM XT & printer 2 Annex Gloria Slusher ** IBM 50Z & printer 2 Annex * IBM XT & printer 2 Annex Pat Paulson ITT XT & printer 5 Annex Leonard Vecchi ITT XT & printer 5 Annex RECEPTIONIST & FRONT COUNTER Cat Widders 4 Annex Chuck Coday ITT terminal & printer 4 Annex Donna Allen ITT terminal 4 Annex Clyde Beard 4 Annex ZONING INVESTIGATION Jim Hall IBM XT & printer 2 Annex Ken Shunk 2 Annex Jim Cutler 4 Annex Page 14 ADVANCED PLANNING Matt Tomas , 4 Annex Steve Goetz IBM XT & printer 4 Annex IBM AT & printer 5 Annex TRANSPORTATION Ernest Vovakis IBM XT & printer 4 Annex Dennis Barry ITT XT & printer 4 Annex GENERAL PLAN louise Aiello ITT XT 4 Annex Karl Wandry, ITT XT 2 Annex CURRENT PLANNING Art Beresford 2 Annex Tony Bruno , 2 Annex Bob Drake 2 Annex Debbie Drennan 2 Annex Mary Fleming ITT XT & printer 2 Annex Rose Marie ''Pietras 2 Annex Byron Turner 2 Annex Right back office ITT XT & printer 2 Annex Left back office ITT XT & printer 2 Annex LAND DEVELOPMENT Gus Almquist 2 Annex T.S . Khanna 2 Annex GEOLOGIST Todd Nelson 2 Annex Charles Zahn 4 Annex CONSERVATION PROGRAMS ENVIORNMENTAL CONTROL Sheila Cogan 4 Annex Roberta Goulart 4 Annex Sara Hoffman 4 Annex Catherine Kutsuris 4 Annex Ray Valone 4 Annex DEMOGRAPHERI Linda Moulton ITT XT & printer 5 Annex Page 15 i ******************************************************************** i Jim Kennedy IBM 50 & printer 4 Annex REDEVELOPMENT Janet Anderson ITT XT 4 Annex Kelly Calhoun IBM 50 4 Annex Beth Lee I; 4 Annex Jerry Raycra'ft IBM XT & printer 4 Annex I BLOCK GRANT PROGRAM Skip Epperly IBM XT & printer 4 Annex Dennis Fran.1en IBM XT & printer 4 Annex Celeste Wixom IBM XT & printer 4 Annex ACCOUNTANT Don Steinweg ITT XT & printer 4 Annex i I! MISC Juleine Latteri (temp) ITT XT & printer 4 Annex Harriett Saunders (cont) ITT XT 4 Annex NOTE: (**) New Equipment being installed (*) Existing equipment to be relocated I� !i I i� i 4 Page 16 .I I • I Attachment F I Use of Contractors - Summary I' Expenditures e_ 1=Y 1989-9.x? Type of Ser viiceE::pend ur S (approximate) Community Development* Contract planners 201 ,900 & other p 1 ari�n i.ng consultants Clerical 130,700 Environmental consultants 1 ,447,300 Legal Servi91es & computer consultants 5.3,000 (includes traffic modeling) Special projects 987,800 (includes A me rate setting) Miscellaneous _ 9o,600 Boning investigator , special events) Subtotal :x2,912, 100 I Public Works* Engineering (Design & construction) $1 ,24,000 Right of Way appraisals, geotechnical 27 ,3oO & architectural services Environmental consultants 206,000 Computer con Isultants 9e,500 Miscellaneous {CHAD, other) 330400 Subtotal $2, 134,200 TOTAL $5,046,300 Community development block grants and construction labor contracts have not been included in the above figur.ese I! e-P-00" ��► TO: BOARD OF SUPERVISORS t� t;-�,• Contra II - I� f Costa FROM: Phil Batchelor, County Administrators April 4 1990 :' r' County DATE: p ► �s ��~ SUBJECT: SUMMARY OF PROPOSITION 117 , the California Wildlife Protection Act of 1990 SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: , Determine what position the Board of Supervisors wishes to take on Proposition 117 , the California Wildlife Protection Act of 1990 . BACKGROUND: Proposition 117 ;i creates a Habitat Conservation Fund for the following purposes: 1. The acquisition of habitat, including native oak woodlands, necessary to protect deer and mountain lions. 2. The acquisition of habitat to protect rare, endangered, threatened or fully protected species. 3. The acquisition of habitat to further implement the Habitat Conservation Program. 4. The acquisition, enhancement or restoration of wetlands. 5. The acquisition, restoration or enhancement of aquatic habitat for?: spawning and rearing of anadromous salmonids and trout resou"tces. 6. The acquisition, restoration or enhancement of riparian habitat. Yes CONTINUED ON ATTACHMENT: YES SIGNATURE: I: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): CS �( �"'` — %�%✓/' ACTION OF BOARD ON April 10!, 1990 APPROVED AS RECOMMENDED OTHER X REFERRED to ,the County FiFh and Wildlife Study Committee the report from the County AdminiFtrator on Proposition 117 . VOTE OF SUPERVISORS X I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES,' AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. April 10 , 1990 CC: ATTESTED County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF Members, Board of Supervisors SUPERVISORS AND COUNTY ADMINISTRATOR Community Devel" pment Director County Counsel �,��/ M382 (10/88) BY — DEPUTY e it -2- li of the money !n the Habitat Conservation Fund, $14, 000,000 annually is appropriated directly for various purposes as follows with the balance'; being appropriated to the Wildlife Conservation Board: $4,500,000 annually to the Department of Parks and Recreation, to be allocated as follows: $1, 500,000 for projects in the Santa Lucia Mountain Range in Monterey County and for grants to the Monterey Peninsula Regional Park District. $1,000 ,000 for acquisitions in and adjacent to units of the state park 'system. $2 ,000, 000 .for 50% matching grants to local agencies for projects meeting the purposes specified above for the Habitat Conservation Fund as well as for the acquisition of wildlife corridors and urban trails, nature interpretation programs and other programs which bring urban residents into park and wildlife areas. $4,000,000 annually to the State Coastal Conservancy. $5,000, 000 annually for the next ten fiscal years, beginning with the 1990-91 fiscal year, to the Santa Monica Mountains Conservancy. These funds must be spent for the purposes spelled out above for the Habitat Conservation Fund for wildlife habitat and for related open-space projects within the Santa Monica Mountains Zone, ,; the Rim of the Valley Corridor and the Santa Clarita Woodlands. of the total of $50,000 , 000 appropriated for this purpose over the ten years, not less than $10,000,000 must be spent withinj;the Santa Susana Mountains and the Simi Hills and not less than an additional $10 ,000 , 000 must be spent within the Santa Clarita Woodlands. $500 ,000 annually to the California Tahoe Conservancy. The balance of, the funds are appropriated to the Wildlife Conservation Board. These appropriations are effective July 1 , 1990 and are repealed July 1 , 2020 . Upon the repeal of these specific appropriations all remaining funds are appropriated to the Wildlife Conservation Board. The Habitat Conservation Fund is guaranteed $30,000,000 per year in appropriations which may come from a variety of non-General Fund sources. However, any such funds which do not come from the other specified! sources must be made up by the General Fund as follows: 10% of the ;:funds each year in the Unallocated Account in the Cigarette and Tobacco Products Surtax Fund (Proposition 99) are appropriated to the Habitat Conservation Fund. The Legislature is prohibited from appropriating any additional funds from; the Unallocated Account in the Cigarette and Tobacco Products Surtax Fund (Proposition 99) for the purposes of this proposition or for any other natural resource or environmental protection program. $30 ,000 ,000 each year is transferred from the General Fund to the Habitat Conservation Fund. However, from this $30,000 ,000 are deducted any funds which are transferred to the Habitat Conservation Fund from any of the following sources: * The Public Resources Account in the Cigarette and Tobacco Products Surtax Fund (Proposition 99) . * The funds which are transferred from the Unallocated Account in the Cigarette and Tobacco Products Surtax Fund (!Proposition 99) pursuant to the loo requirement above. * The California Environmental License Plate Fund. * The Endangered and Rare Fish, Wildlife, and Plant Species Conservation and Enhancement Account in the Fish and Game Preservation Fund. * Any other non-General Fund accounts and funds created by the; Legislature or the people which may be used for purposes which are consistent with the purposes of this act. * Any bond funds which are authorized by the people after July 1, 1990 which may be used for purposes which are identical to the purposes specified for the Habitat Conservation Fund noted above. * The Wildlife Restoration Fund. Certain additional transfers or donations are specified to be in addition to and are not to be considered transfers which are to be offset against the $30,000 ,000 General Fund appropriation. Additional sections of Proposition 117 address the manner in which the Proposition shall be administered. The Proposition! provides that except for certain provisions extending the operative dates of the sections, the balance of Proposition can be amended by the Legislature only by a 4/5 vote in both houses and only then to further and be consistent with the Proposition.' Language now in the Fish and Game Code dealing with the protection of mountain lions is repealed and replaced with language added by Proposition 117 dealing with the protection of mountain lions, ' which specifies that it can only be amended by the Legislature. by a 4/5 vote and must be to further and be consistent with the Proposition.