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Home My WebLink AboutMINUTES - 03061990 - 1.54 BOARD OF SUPERVISORS FROM: Richard K. Rainey, Sheriff-Coroner Contra Costa DATE: December 6, 1989 Coin Ily SUBJECT: Expense Money for Attendance at F.B.I. Academy SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I . RECOMMENDATION Approve and authorize the Sheriff-Coroner to expend $1000 for costs associated with management employee attendance at the F.B.I. National Academy in Quantico, Virginia. This expense is to be differentiated from an advance on funds ,or reimbursement. Summary of Expenses - Academy Uniforms. . . . . . . . . . . .$ 200.00 Student Assessment. . . . . . . . . . 100.00 - Miscellaneous Expenses. . . . . . 700.00 ($9.21 per day x 76 days) TOTAL $ 1000.00 II . FINANCIAL IMPACT Cost to County - $1000. Associated expenses include some meals, books participation fees, gym fees. Past County practice has been to expend $500 expense money. Tuition, some meals, and housing are paid by the Federal government. III. REASON FOR RECOMMENDATION/BACKGROUND The F.B.I. Academy is located on the U.S. Marine Corps Base, Quantico, Virginia approximately 40 miles south of Washington, D.C. Management personnel from the Sheriff-Coroner's Department attend the F.B.I . National Academy, Quantico, Virginia, based on invitation by the Academy. Past history indicates that one manager attends approximately every six (6) months. The Academy is 11 weeks (76 days) in duration. CONTINUED ON ATTACHMENT: YES SIGNATURE: l RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COM EE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON J 19,"9,D APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator's Office ATTESTED Justice System Programs J.R. OLSSON, COUNTY CLERK Sheriff-Coroner AND EX OFFICIO CLERK OF THE BOARD M382/7-83 BY v - DEPUTY Page 2 December 6, 1989 III . REASON FOR RECOMMENDATION/BACKGROUND (Continued) All students in the National Academy Program are required to take a minimum of 16, or a maximum of 19, semester hours of academic work from each of the following disciplines: Education and Communication Arts, Management Science, Forensic Science, Legal , and Behavioral Science. All students are required to take a physical training program which generally meets for two hours, two times a week, for 11 weeks. They are also required to take 30 hours of instruction in the Specialized Instruction Program. While the Federal government pays for tuition, housing and some meals, there are numerous incidental expenses incurred during the period of the Academy; such .as, A. Mandatory participation fees; a student assessment is collected at beginning of Academy to cover cost of recreational/exercise equipment, several mandatory social functions, obligatory awards to Academy counselors and section leaders. B. Travel expenses while attending the Academy, gasoline, fares and rentals; i .e. , airport shuttle fare to Academy. C. Mandatory Academy Uniforms; i .e. , firearms range clothing, gym clothes, special section shirts. D. Miscellaneous expenses; i .e. , weekend meals, laundry, obligatory social activities during evening and weekend hours - intramural sports, cultural exchanges, expenses for graduation. It is recommended by the Academy that an attendee's agency provide financial assistance for its candidate to fully participate in the National Academy program. Past. County practice has been to expend expense money of $500, without the recipient having to justify all expenses; however, it has been several years since the County' s policy of financial support has been revised to reflect current demands. A telephone survey of some local agencies indicate a policy of financial support ranging between $1000 to $2000 to Academy attendees with no receipt required. IV. CONSEQUENCES OF NEGATIVE ACTION: Current County practice is to authorize expenditure of $500 for financial support to the attendee of the F.B.I . National Academy without the requirement to provide expenditure receipts. Continuation of this practice, without considering the reality of the financial requirements of Academy attendance places an enormous burden on the attendee, who must perform at a satisfactory academic level while also being absent from his/her home and family for during the 11 week period of the Academy.