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HomeMy WebLinkAboutMINUTES - 07111989 - 1.85 x.®0®85 TO: BOARD OF SUPERVISORS FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR DATE: JULY 11, 1989 SUBJECT: ENGINEERING SERVICES FOR DEVELOPMENT OF CONTRA COSTA COUNTY-BYRON AIRPORT (AIP. #3-06-0008-04 ) Specific Request(s) or Recommendation(s) & Background & Justification RECOMMENDED ACTION: AUTHORIZE the Public Works Director to execute a Consulting Services Agreement with Hodges and Shutt for engineering services related to the development of Contra Costa County-Byron. Airport. AUTHORIZE the advancing of up to $170,000 for engineering costs for this project until such time as a federal grant is received for this project. Interest accruing to the Airport to be repaid after July 1, 1990 . FINANCIAL IMPACT: See Page 2 . REASONS FOR RECOMMENDATION/BACKGROUND: See Page 2 . Contfd on attachment: B yes Signatureg/' Recommendation of County Administrator Recommendation of Board Committee Approve Other: Signature(s) : Action of Board on: JUL 11 1989 Approved as Recommended_ Other Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ,X_ Unanimous (Absent ) ACTION TAKEN AND ENTERED ON THE Ayes: Noes: MINUTES OF THE BOARD OF Absent: Abstain: SUPERVISORS ON DATE SHOWN. Orig.Div.-Airports Attested JUL 11 1989 cc: County Administrator Phil Batchelor, Clerk of the Public Works Director Board o f Supervisors Public Works Accounting and County Admini trator Auditor-Cont. (J. Webber) Aviation Advisory Com. By GS/i1JiYrat� Federal Aviation Admin. Deputy Clerk Hodges and Shutt HEW:dg h&sbyron.bo Engineering Services for Byron Airport July 11, 1989 Page 2 FINANCIAL IMPACT: This project is primarily funded through the Federal Aviation Administration's Airport Improvement Program (AIP) . The FAA will pay 90% and the Buchanan Field Airport Enterprise Fund will pay 10% of the project cost. This project is a budgeted item. These first phase engineering services will cost up to $170,000. The total interest being assessed the Airport will have to be funded 100% from the Airport Enterprise Fund since this is not an eligible cost under the Federal Aid Program. REASONS FOR RECOMMENDATION/BACKGROUND: This project is for the preliminary engineering of the new Contra Costa County-Byron Airport. There is considerable engineering required prior to finalizing our grant request to the Federal Aviation Administration (FAA) . This engineering requires topographic mapping, geotechnical investigations, as well as drainage, water, and sewer plans . Even though some work can be deferred until later in the project, it is essential that certain parts of it proceed prior to submitting our final application to the FAA. Buchanan Field Airport has been funding the development of Byron Airport out of the Buchanan Field Airport Enterprise Fund. There have been significant costs incurred to date in getting the Byron Airport to its current status . The Airport has been maximizing the FAA Airport Improvement Program, as well as obtaining loans from the California Division of Aeronautics . None of the interest charged to the Airport can be reimbursed under federal grants . These interest charges reduce the available funding to operate and develop both Buchanan Field Airport and Byron Airport. •Once the engineering is completed, the final application will be submitted to the FAA. It is anticipated that this application will be submitted in September 1989 . All engineering costs are eligible for reimbursement under the FAA Airport Improvement Program (AIP) . Until approval of the grant, however, no federal funds are available. It is anticipated that the grant will be received by March 1990 . A second engineering contract will be entered into at approximately the time the FAA grant is received. This second contract will be for project engineering and construction supervision. The Environmental Impact Report was prepared for this project and approved by the Board of Supervisors on June 3, 1986 . A committee comprised of the Aviation Advisory Committee Chairman, an Engineer from the County Public Works Department, and the Manager of Airports interviewed five consulting firms for this project. The consulting firm of Hodges and Shutt was selected unanimously. Hodges and Shutt exceeded the County's Disadvantaged Business ,Enterprise goal of 27% . They have been approved for selection by the Affirmative Action Officer.