HomeMy WebLinkAboutMINUTES - 06271989 - 1.96 1-096
TO: BOARD OF SUPERVISORS
FROM: Phil Batchelor Contra
County Administrator Costa
DATE: May 25, 1989 County
SUBJECT: Authorize Establishment of Petty Cash Fund for
Data Processing Services in the Amount of $1,000
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
Request the Board of Supervisors approve establishment of a Petty Cash
Fund for Data Processing Services not to exceed $1,000.
II. REASON FOR RECOMMENDATION:
Data Processing Services is developing a Disaster Recovery Plan with the
objective of being able to re-establish the central County data center
as quickly as possible so critical automated county systems can be put
back into operation. Data Processing Services does not currently have a
petty cash fund. A part of the Disaster Recovery Plan is the establishment
of a petty cash fund to be used if necessary for small purchases of less
than $50 for items such as food, small tools and miscellaneous electrical
supplies. This fund would only be activated and used when a disaster
affecting the Data Center is declared by the County Administrator or his
designee.
III. FINANCIAL IMPACT:
None.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Without a petty cash fund, Data Processing Services would have to utilize
the purchase order process to buy necessary supplies which could delay
acquiring needed supplies and could delay the start up of the central
Data Center.
CONTINUED ON ATTACHMENT: YES SIGNATURE: (Nay-t-
SLL
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMIT-WE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON June 27, 1989 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT - ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
County Administrator
CC: Data Processing Services ATTESTED June 27, 1989
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF'
UPERVISORS AND COUNTY ADMINISTRATOR
M382/7.83 BY Z DEPUTY