HomeMy WebLinkAboutMINUTES - 06271989 - 1.86 ...¢----L..a
To L., Board of Supervisors
HMOPhil Batchelor, County Administrator
DATE: June 19, 1989
SUBJECT: REPORT FROM O'BRIEN-KREITZBERG & ASSOCIATES ON COUNTY
DETENTION FACILITIES
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
Acknowledge receipt of the attached Report#9 from O'Brien-Kreitzberg&Associates for the month
of April 1989 on the status of construction work at the County's detention facilities.
BACKGROUND:
The attached Report#9 outlines the status of work at the West County Justice Center which is on
schedule and within budget, Marsh Creek Dention Facility which was completed and certified for
occupancy April 21, 1989 and actually occupied April 23, 1989 within budget and on the Main
Detention Facility which is behind schedule due to contract negotiation problems but is forecast to
remain within budget. A notice to proceed was issued April 3, 1989 and a comprehensive project
- schedule is due from the architect in May.
Continued on attachment: yes Signature:
Recommendation of County Administrator Recommendation of Board Committee
Approve Other:
Signature(s): (�61 � , ,�
Action of Board on: ,lune 27 1989 Approved as Recommended _� Other
Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Abs,nt: Abstain:
Attested JUN 2 7 1989
CC: County Administrator Phil Batchelor, Clerk of the Board
Sheriff-Coroner of Supervisors and County Administrator
By )-J".
Deputy Clerk
CLVM:eh(jailbo)
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9
APRIL 1989
WEST COUNTY JUSTICE CENTER
MARSH CREEK DETENTION FACILITY
MARTINEZ DETENTION FACILITY
O'BRIEN-KREITZBERG & ASSOCIATES. INC.
Project and Construction Managers
1y i O'Brien-KraitzbBrig Prol-essionalConstruction Managers
June 5-, 1989
Mr. George Roemer
Director, Justice System Programs
Office of the County Administrator
County Administration Building
Martinez, CA 94553
Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM
Progress Report No. 9
Dear Mr. Roemer:
Enclosed for your information is the Contra Costa County Justice
Program Progress Report for April 1989.
Sincerely,
O'BRIEN-SREIIZBERG & ASSOCIATES, INC.
Rob-L. H. Robinso> ,`AIA
Const ction Ma-lager
Enclosure
O'Brien-Kreitzberg&Associates.Inc. Ba%side Plaza
Telephone (415)777.0188 188 The Embarcadeto
San Francisco.CA 94105
C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R 0 G R A K
i PROGRESS REPORT NO. 9 APRIL 1989
DISTRIBUTION LIST
CONTRA COSTA COUNTY
P. Batchelor - County Administrator
G. Roemer - Director, Justice System Programs
R. Rainey - Sheriff-Coroner
J. Mitosinka - Sheriff's Department
L. Ard - Sheriff's Department
J. Robinson - Sheriff's Department (2)
C. Dean - Sheriff's Department
W. Schmidt - Sheriff's Department
C. Kizziah - Criminal Justice Programs
R. Rygh - General Services Department
T. Mann - General Services Department
S. Marchesi - County Counsel's Office
DWORSKY-DESIGN PARTNERSHIP
J. Smith - Los Angeles
J. Kibre - San Francisco
O'BRIEN-1U01TZBERG & ASSOCIATES
S. Sheftel
R. Robinson (4)
L. Stoll
G. MacClelland
C O N T R A C 0 S T A C 0 U N T Y J U S T I C EP R O G R A M
1 e PROGRESS REPORT NO. 9 APRIL 1989
C O N T E N T S
Page
I. EXECUTIVE BRIEF & SUMMARY 1
II. DETAILED PROJECT INFORMATION 11
A. SCHEDULE ANALYSIS 13
B. FINANCIAL ANALYSIS 23
III. ATTACHMENTS 37
A. COST SUMMARY 39
B. POTENTIAL CHANGE ORDER LOGS 43
C. POTENTIAL CLAIM LOG 50
D. SCHEDULE 52
CONTRA COSTA COUNTY JUSTICE PROGRAM
1 PgOGRESS REPORT NO. 9 APRIL 1989
S E C T I O N I
EXECUTIVE BRIEF & S U M M A R Y
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CONTRA COSTA COUNTY JUSTICE PROGRAN
1 PROGRESS REPORT NO. 9 APRIL 1989
EXECUTIVE BRIEF
WEST COUNTY JUSTICE CENTER, Project B
A. SCHEDULE STATUS: ION SCHEDULE (X) AHEAD ( ) BEHIND ( )
Progress Extensions Slippage Completion Forecast
33.73% 23 calendar days N.A. 5/2/90 5/2/90
Comment:
1. 23-day time extension is for rain delay and contract changes to date.
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
Estimate Encumbrances Forecast Remaining Contingency
$48,760,695 $42,930,082 $46,500,000 $ 967,975 (66.9%)
Comment:
1. Changes and Potential Changes equal 33.1% of the $1.45 million contingency.
C. ISSUES: GENERAL ( ) IMPORTANT (X) CRITICAL ( )
Comment:
1. The kitchen cart design has been put on hold by the AE since November 1988.
2. The County's request to add one (1) quick chill unit may cost $19,400 extra.
3 The County has approved the AE's recommendation of adding strike plates to
cell doors. This increases the contract price by approximately $21,000.
MARSH CREEK DETENTION FACILITY
A. SCHEDULE STATUS: ON SCHEDULE ( ) AHEAD ( ) BEHIND (X)
Progress* Extensions* Slippage* Completion* Actual*
96% 25 calendar days 37 C.D. 3/15/89 4/21/89
Comment:
1. Dorm project 37 calendar days behind approved completion date, partially due
to weather.
" Dorm project only
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
Estimate Encumbrances Forecast Remaining Contingency*
$6,870,000 $4,999,997 $6,870,000 $16,764 (13.7%)
Comment:
* Dorm project only
C. ISSUES: GENERAL (X) IMPORTANT ( ) CRITICAL ( )
Comment:
1. Occupancy of the dorms occurred on April 23.
MARTINEZ DETENTION FACILITY
A. SCHEDULE STATUS: ON SCHEDULE ( ) AHEAD ( ) BEHIM (X)
Comment:
1. Contract Documents Phase began in April. A new project schedule being
developed.
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
ESTIMATE ENCUMBRANCES FORECAST REMAINING CONTINGENCY
$740,000 $263,175 $810,000 N/A
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
i PROGRESS REPORT NO. 9 APRIL 1989
EXECUTIVE SUMMARY
A. INTRODUCTION:
This report is subdivided into three major sections: 1) Executive Brief and
Summary, 2) Detailed Schedule and Financial Information and 3) Attachments.
It describes the design and construction progress for the West County
Justice Center, Marsh Creek Detention Facility and Martinez Detention
Facility achieved during the period of April , 1989 as well as Areas of
Concern.
B. GENERAL:
1. West County Justice Center
a. , Environmental Lawsuit
On January 24, the State Court of Appeals received the Pinole Point
Properties' appeal of the Superior Court judgement denying its petition
for a writ of mandate challenging the adequacy of the project EIR. On
April 7, the Court concluded that the EIR should have included a
discussion of future expansion at the jail site. Failure to analyze the
effects of such expansion renders the EIR legally inadequate. Although
the EIR must be revised, the Court permitted construction to continue
pending completion of a revised EIR.
2. Marsh Creek Detention Facility
a. Masterplan
The plan has been revised and will be presented to the Board of
Supervisors on May 17.
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CONTRA C O S. T A COUNTY JUSTICE PROGRAM
?ROGRESS REPORT NO. 9 APRIL 1989
C. SCHEDULE:
1. West County Justice Center
a. Design:
Final Design Development Phase approval was issued on April 6. The
50% Contract Documents Phase submission is due in five weeks,
May 12.
b. Construction:
1) Contract A: Substantially complete.
2) Contract B: Construction contract critical activity were steel
erection and installation of concrete block walls at the east
side of the Administration Building. Schedule status was as
follows:
Construction Approved Contractor Legal Forecasted
Progress Extension Slippage Completion Completion
------------ --------- ---------- ---------- ----------
33.73% 23 0 5/02/90 5/02/90"
A fifteen calendar day extension has been granted for the
plumbing/structural footing conflict and December and March
rain delays. Another eight calendar day extension is being
recommended for outstanding rain delays and for the
electrical room equipment clearance claim.
Based on Contractor's schedule update including adjustments
for rain delays and other contract time extensions.
2. Marsh Creek Detention Facility
a. Construction
♦ Wastewater Treatment Facility
The Contractor completed construction of the interim wastewater
treatment facility on February 17. Pavement patching is the only
outstanding construction item remaining which is scheduled to be
done in May concurrent with the dorms' pavement patching.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
♦ Modular Dormitories
The Fire Marshal granted beneficial occupancy on April 14. The
Building Inspection Department's final inspection took place on
April 21. Occupancy occurred on April 23.
3. Martinez Detention Facility
a. Design
The start of the M- and F-Module remodel project's Contract
Documents phase began the first week of April. The Architect
will meet with the Sheriff's Department to review the scope of
work on May 9.
D. FINANCIAL:
1. Program Budget
Original Budget ; i Recorded Current ;Under(Over)
Description; Estimate ; Allocation Encumbrances' Expenses Forecast ; Estimate
WCJC ;$48,760,695 ;$45,636,548 ; $42,930,082 ;$13,684,382 ;$46,500,000 ;$2,260,695
MCDF ; 6,870,000 ; 2,348,667 ; 4,999,997*; 5,062,508 ; 6,870,000 ; 0
MDF 740,000 225,000 2632175 ; 122,814 ; 810,000 (70,000)
TOTAL 1$56,370,695 ;$48,210,215 ; $48,193,254 ;$18,869,704 ;$54,180,000 ;$2,190,695
* Encumbrance will exceed County allocation until contract with Board of Corrections for
modular dormitory construction is executed.
2. West County Justice Center
Construction Contracts A & B:
A. Encumbered for Construction: $31,878,554*
B. Change Order Allowance: 1,583,169
C. Approved Change Orders: 208,355
D. Changes in Progress: 405,508
E. Balance of Change Order, Allowance: 969,306
*Includes Change Order Allowances.
3. Marsh Creek Detention Facility
Program Budget: $6,870,000
Encumbered: 4,999,997
Professional services: $ 416,963
Construction: 4,280,333
Miscellaneous: 302,701
Budget Remaining: $1,870,003
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
4. Martinez Detention Facility
Professional Services Budget: $200,000
Encumbered to Date: 166,440
Expenses Reported: 29,867
E. MAJOR AREAS OF CONCERN:
1. West County Justice Center:
♦ Contract A: Oliver de Silva, Inc.
a. Erosion Repair:
Issue: Erosion-control hay bales were not properly installed by
ODS and storm runoff silted up an area adjacent to the Park's
trail road.
Action: The CM directed ODS to replace hay bales and remove the
silt build-up. The repair is complete.
♦ Contract B: Walsh Construction Company
a. Letter of Credit:
Issue: Contractor has proposed an irrevocable letter of credit
(LC) as a substitution for the retention from the monthly
progress payment.
Action: Due to irreconcilable LC language differences, the
Contractor has now decided to establish an escrow account for
security deposits in lieu of retention per a contract option.
This account will be established in May.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
Contract B: Walsh Construction Company
b. Cell Door Strike Cover Plate:
Issue: The AE added strike cover plates to the security cell
doors to eliminate potential tampering by inmates. County has
confirmed the change is needed.
Action: The Contractor provided a price quotation of $20,538.
County and Architect were informed of price and endorsed the
change.
C. Sales Tax Increase
Issue: The Contractor requested the County to consider
reimbursing the Contractor for the additional sales tax which
will be incurred for the unpurchased materials in the base
contract material due to the recent sales tax increase from 6.5%
to 7% in Contra Costa County.
Action: Counsel rejected the Contractor's request.
d. County Furnished Items:
Issue: Since they had not been ordered, the CM proposed the
inclusion of several pieces of County furnished equipment (trash
compactor, clothing conveyance unit, welding exhaust hood and
spray booth) into Walsh's contract for better scheduling and
coordination.
Action: Technical documents for the trash compactor, spray
booth, compressor and the clothing conveyor have been issued.
The document for the exhaust hood is still outstanding.
e. Toilet Accessories Claim:
Issue: The Contractor submitted a manufacturer which was not
approved. AE rejected the proposed manufacturer until the
Contractor provided substitution data. The Contractor disagreed
that the manufacturer was not approved. The Contractor provided
an alternative manufacturer's substitution data but it was
rejected by the Architect. The Contractor has indicated a
$17,000 - $19,000 claim if the specified brand must be used.
Action: Initially, the CM issued a decision rejecting the
alternative manufacturer and the unsupported claim. In April,
the AE and CM met with the Contractor to review the samples of
the proposed substitutions. AE accepted 40% and rejected 60% of
the proposed substitution items. CM directed the Contractor to
proceed with the approved items. In addition, the County
initiated changes which may affect the price.
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CONTRA COSTA COUNTY JUSTICE PROGRAN
PROGRESS REPORT NO. 9 APRIL 1989
Contract B: Walsh Construction Company(Cont'd)
f. Toilet Accessory Changes
Issue: Based on input from the Sheriff's Department's Transition
Team, the AE has issued a number of toilet accessory changes.
Action: A price quotation is pending from the Contractor.
g. Perimeter Security System:
Issue: The Perimeter Security System in the original contract
design inadvertently fails to cover all ,slope areas around the
tunnel entrances.
Action: The AE provided a design recommending the use of
microwave systems to cover the slope areas. AE estimates the
addition will cost approximately $13,000. A lump sum price
quotation is pending from the Contractor. In the interim, to
avoid delay, CM has directed the Contractor to proceed on a
time-and-material basis in order not to delay the Contractor.
h. Phone Cables to Site by Pacific Bell:
Issue: Pacific Bell informed the County that its new phone
cables to the site will terminate at the northeast corner of the
site. . The contract design shows connection at the southeast
corner of the site. The Pacific Bell cables must be extended to
the southeast corner.
Action: Two options are available. The overhead-cable-on-poles
option will cost $22,000 to $25,000 according the Pacific Bell.
The CM is estimating the cost of the alternate design of
underground conduit and cables for pricing.
i. Kitchen Carts:
Issue: The cart dimension design changed by the County and AE
has still not been finalized. This has also affected the serving
areas in the housing units and the pantry area in Building 4.
Impact of cart delivery is unknown.
Action: The AE has provided designs for the reconfiguration of
the serving areas in the housing buildings and the pantry area in
Building 4. However, the cart design is still outstanding. The
CM has directed the Architect to expedite this change.
j. Central Control Room Equipment Panels:
Issue: The Contractor stated the Central Control Room will not
accommodate all the equipment panels per the layout shown in the
contract drawings.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
Contract B: Walsh Construction Company(Cont'd)
Action: The AE has provided a design showing the relocation of
the panels to fit into the room. The Contractor has requested
extra cost of approximately $7,500.
k. Key Switches:
Issue: The specified lockdown key switches at the doors of the
intake and disciplinary cells work differently than expected.
The key slot will always be vertical when the key is removed;
therefore, it does not indicate the lockdown status.
Action: The AE has recommended the addition of a signal light to
the keyswitch to indicate the lockdown status. The Contractor
has indicated this will cost extra.
1. Keying; Schedule:
Issue: After the County's review of the keying schedule, they
requested the hardware changes for 8 to 10 doors. Hardware
changes for 2 other doors are still under review.
Action: ' The CM has directed the Contractor to proceed with the
nfir
comed changes on a time-and-material basis pending a lump sum
price quotation.
M. Conduit for Thermostat Control:
Issue: Conduits for low voltage wiring to the thermostats for
the air handling units at the housing buildings were
inadvertently omitted from the contract drawings. The Contractor
claimed $24,470 extra for providing the conduit.
Action: The CM reviewed the case and concurred with the
Contractor's request in principle, and is evaluating the
Contractor's price proposal.
n. Roof Curbs:
Issue: The Contractor contends that (1) the contract structural
drawings fail to show all openings required for mechanical
penetrations; and (2) curb framing shown around openings lack
structural supports.
Action: The CM and AE have reviewed the Contractor's claim for
the roof openings and have scheduled a meeting to resolve the
problem with the curb framing.
o. Additional Quick Chill Unit:
Issue: The County has requested the addition of one (1) quick
chill unit.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C R P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
Contract Bs Walsh Construction Company(Cont'd)
Action: The Contractor submitted a price quotation of $19,384.
The CM is reviewing the price.
2. Marsh Creek Detention Facility
♦ Modular Dormitories
a. Unavoidable Delays
Issue: The original contract completion date was February 18;
however, rain delays and unforeseen site conditions have affected
the critical path activities from meeting the scheduled
completion date.
Action: During negotiations concluded on February 13, both the
Contractor and CM agreed to revise the completion date to
March 15, 1989. Rains since February 13 will further extend the
completion date. A new date will be established once the
Contractor requests a time extension. The dorms were occupied
April 23.
b. Fire Service
Issue: A new 8" fire main and two new fire hydrants were
installed as required by code; however, fire flow does not meet
minimum requirements. This code deficiency may delay occupancy.
Action: On April 13, the County made a commitment to the East
Diablo Fire Protection District to take the necessary action to
modify the existing system to increase water flow to meet code
requirements. A meeting with the fire district, water district,
design engineer and CM has been scheduled on May 2 to review
engineering options.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
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C 0 N T R A C 0 S T A C 0 U N .T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
CONTENTS:
A. Schedule Analysis:
1. General
2. West County Justice Center
a. Design
b. Construction
3. Marsh Creek Detention Facility
a. Construction
4. Martinez Detention Facility
a. Design
B. Financial Analysis:
1. General
2. West County Justice Center
a. Design
b. Construction
3. Marsh Creek Detention Facility
a. Design
b. Construction
4. Martinez Detention Facility
a. Design
b. Construction
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
SECTION II/PART A
S C H E D U L E A N A L Y S I S
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R 0 G R A H
PROGRESS REPORT NO. 9 APRIL 1989
SCHEDULE ANALYSIS
1. GENERAL:
The detailed schedule report is subdivided by three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The three projects are further divided into the design
and construction phases. The design portion will include general design
data and a progress narrative. The construction section will be subdivided
by each contract and will provide contract data, a progress narrative, plus
a bar chart.
2. West County Justice Center
a. Design•
The Design Development Phase for furnishings, equipment and signage
approval and start of Contract Documents Phase work was originally
scheduled to occur on January 17. Based on a high cost estimate and
missing equipment items, the County's approval was delayed until the
scope of work was adjusted to meet the budget. Final Design
Development phase approval was granted on April 6. The 50% complete
Contract Documents submittal is due May 12, approximately 10 weeks
behind the original schedule. The schedule slippage should not impact
the furnishings, equipment and signage procurement schedule.
b. Construction:
The West County Justice Center project includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract A), which is substantially complete.
2) The second is for the construction of the detention facility
(Contract B).
The detailed reports for each contract follow:
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C 0 N T R A C 0 S T A C O U N T Y J U S T I C B P R 0 G R A N
PROGRESS REPORT NO. 9 APRIL 1989
SCHEDULE ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva .
Report Date: April 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE:
PLANNED: 98%
ACTUAL: 987
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 84 CALENDAR DAYS
TIME EXTENSION APPROVED: 84 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 10/12/87
INITIAL CONTRACTUAL COMPLETION: 4/8/88
REVISED CONTRACTUAL COMPLETION: 7/2/88
SUBSTANTIAL COMPLETION: 7/2/88
COMPLETION VARIANCE: 0 CALENDAR DAYS
2. PROGRESS NARRATIVE:
As of July 2, 1988, Contract A was substantially complete (except for pump
station equipment, which is contractually scheduled for completion in May
1989). Punch list work is close to completion.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
SCHEDULE ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Company
Report Date: April 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: 40.47
Actual: 33.77
INITIAL CONTRACTUAL DURATION: 640 CALENDAR.DAYS
TIME EXTENSION REQUESTED: 23 CALENDAR DAYS
TIME EXTENSION APPROVED: 17 CALENDAR DAYS
TIME EXTENSION PENDING: 6 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 7/8/88
INITIAL CONTRACTUAL COMPLETION: 4/9/90
REVISED CONTRACTUAL COMPLETION: 5/2/90*
FORECASTED COMPLETION: 5/2/90
COMPLETION VARIANCE: 23 CALENDAR DAY
(Forecasted vs Initial Completion)
* Time extensions for 23 days were recommended, of which fifteen days were
confirmed and eight days are pending County formal approval.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R 0 G R A K
PROGRESS REPORT NO. 9 APRIL 1989
2. PROGRESS NARRATIVE
a. Building One (Administration Building): Structural steel erection and
east side concrete block wall construction constituted the critical
path work in April. As of 4/25/89, the west side roof and east side
first floor structural steel were both substantially complete and the
east side exterior concrete blocks were close to 100% complete.
Taking all contract time extensions into consideration, Building 1 is
considered to be on schedule.
b. Building Two (Medical/Dental/Library/Classroom Building): Concrete
block wall construction was substantially complete. This building is
ahead of schedule.
C. Building Three (Multi-purpose Building): No progress during this
period.
d. Building Four (Inmate Housing/Central Visiting): First floor concrete
block wall construction was substantially complete. This building is
ahead of schedule.
e. Building Five (Inmate Housing): Second floor slab was poured. Second
floor exterior concrete block wall was 30% complete. This building is
ahead of schedule.
f. Building Six (Inmate Housing): Second floor slab was poured. Second
floor exterior concrete block wall has started. This building is on
schedule.
g. Building Seven (Inmate Housing): Second floor slab was poured. This
building is on schedule.
h. Building Eight (Inmate Housing): Second floor slab was poured. This
building is slightly ahead of schedule.
i. Site Utilities: No additional progress during this period.
j . Site Work: Perimeter Security Fence fabric installation at the north
and east sides were close to completion.
3. PROGRESS BAR CHART:
A progress bar chart is included to this report (Attachment D). It
compares the actual physical progress of field activities to their
scheduled progress. Procurement items are not included. As of the end of
April, field activities are about 35.12% complete. When the progress of
procurement items are included, the overall progress of the project becomes
33.73%.
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C 0 N T R A C O S T A C 0 U N T Y J U S T I C E P R 0 G R A K
PROGRESS REPORT NO. 9 APRIL 1989
4. AREAS OF CONCERN:
a. Security/Communication Submittals:
Issue: The Contractor's technical submittals for the communication
systems are behind schedule.
Action: The CM directed the Contractor to expedite submittals, half
of which were subsequently received. The CM has also requested that
the security subcontractor attend weekly meetings to facilitate
communications.
b. Baseline CPM Schedule:
Issue: The baseline CPM schedule was rejected due to questionable
activity durations and logic, crew loading and cost loading.
Action: The Contractor submitted a revised baseline schedule with
cost and manpower loading . The CM reviewed and discussed it with the
Contractor in late January and mid-March. A second revision of the
revised schedule was submitted by the Contractor in April and is being
reviewed by the CM.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
3. Marsh Creek Detention Facility
a. Construction
Currently the Marsh Creek Detention Facility program includes two contracts
for the construction and installation of the modular dormitories and the
construction of the wastewater treatment facility. Reports for each
project follow:
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
CONTRACTOR: Meehleis Modular Buildings, Inc.
Report Date: March 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned:100%
Actual: 99%
INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS
TIME EXTENSION REQUESTED: 25 CALENDAR DAYS
TIME EXTENSION APPROVED: 25 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 54 CALENDAR DAYS
NOTICE TO PROCEED: 8/2/88
INITIAL CONTRACTUAL COMPLETION: 2/18/89
REVISED CONTRACTUAL COMPLETION: 3/15/89
.4
ACTUAL COMPLETION: 4/21/89"
COMPLETION VARIANCE: 37 CALENDAR DAYS
Punch list work continues.
2. PROGRESS NARRATIVE:
a. Work on both dorms was delayed due to accessibility problems.,
resulting in a 25 calendar day extension. The interior work on both
dorms was completed on March 17. Some site work grading remains
incomplete due to saturated soil conditions. The site paving changed
from asphalt to concrete, which was completed on April 14. The final
plumbing inspection occurred on April 17 with a second and final
inspection on April 21. The Contractor has not yet requested a time
extension for additional rain delays in February and March.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
i
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
CONTRACTOR: Pacific Mechanical Corporation
Report Date: March 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: NA
Actual: 99%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: - 90 CALENDAR DAYS
TIME EXTENSION APPROVED: 90 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0
NOTICE TO PROCEED: 8/24/88
INITIAL CONTRACTUAL COMPLETION: 1/15/89
REVISED CONTRACTUAL COMPLETION: 4/15/89
FORECASTED COMPLETION: 2/14/89
COMPLETION VARIANCE: NA
* Punch list work continues.
2. PROGRESS NARRATIVE:
The project's final walk through took place on February 14 with the design
engineer, CM and contractor. The work is substantially complete with
pavement patching the only portion of construction remaining. Depending on
coordination with related work by Meehleis Modular Buildings, patching
should be completed in May. This patching is tied in with the asphalt work
required of the dormitory project.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
4. Martinez Detention Facility
a. Design
The Notice to Proceed was issued on April 3. The Architect is preparing
plan base sheets. A design review workshop with the Sheriff's and Health
Services Departments is scheduled for May 9. A comprehensive project
schedule is due from the Architect in May.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
SECTION II/PART B
F I N A N C I A L A N A L Y S I S
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
SECTION II/PART B
FINANCIAL ANALYSIS
1. General:
The detailed financial report is divided into three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The projects' are further divided into the Design and
Construction phases. The Design portion will include a narrative. The
Construction section will be subdivided by each contract and will provide
contract data, where available, narratives and cost curves.
2. West County Justice Center
a. Design•
The Architect's basic fee is $2,705,923 of which $2,405,408 (897) has
been paid. In addition, the Architect has been authorized $376,020 for
extra services, of which $215,945 (577) has been paid.
b. Construction:
The West County Justice Center financial report includes. two contracts:
1) The first contract was for the rough grading of the project site
(Contract "A") which is substantially complete.
The remaining contingency for Contract "A" is $1,331.
2) The second contract is for the construction of the detention
facility (Contract "B").
The remaining contingency for Contract "B" is $967,975.
The detailed report for each contract follows:
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C O N T R A C O S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
FINANCIAL ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: April 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $1,367,785
* B. CONTINGENCY $ 136,389
C. BUDGET (A + B) $1,504,174
** D. APPROVED CHANGE ORDERS $ 127,319
E. NUMBER OF CHANGE ORDERS 29
F. CHANGES IN PROGRESS $ 7,739
G. CONTINGENCY BALANCE (B - D - F) $ 1,131
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F+H) $1,502,843
J. VARIANCE $ 1,331
K. PAYMENTS PROCESSED TO DATE (Apr. 12 report) $1,443,944
L. PAYMENT REQUESTED (Work thru April) $1,469,725
* Includes the 5% Supplemental Work Allowance ($68,389) the $48,000
right-of-way delay negotiated settlement and $20,000 approved by the Board
of Supervisors in April for pending change orders.
** Includes executed Change Orders Nos. 1 through 29. Pending change orders
are in addition to this amount.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
2. NARRATIVE:
A. The Oliver de Silva March invoice was reviewed by the CM who found
several data entry errors. Oliver de Silva was notified and a revised
billing was received on April 25. This invoice is being processed by
the County.
B. In April, the Board of Supervisors authorized $20,000 as the extra
funding for 14 pending change orders. This increases the Project's
contingency to $136,389.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
FINANCIAL ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Co.
Report Date: April 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $28,947,600
B. CONTINGENCY $ 1,446,780
C. BUDGET (A + B) $30,394,380
D. APPROVED CHANGE ORDERS $ 81,036
E. NUMBER OF CHANGE ORDERS 43
F. CHANGES IN PROGRESS $ 397,769
G. CONTINGENCY BALANCE (B - D - F) $ 967,975
H. CLAIMS $ 25,150
I. POTENTIAL EXPOSURE (A+D+F) $29,426,405
J. VARIANCE $ 967;975
K. PAYMENTS PROCESSED TO DATE (Apr. 12 report) $ 7,226,967
L. PAYMENTS REQUESTED (Work thru April) $ 9,8451515
2. NARRATIVE:
A. The format for state reimbursement was reviewed and approved by Board
of Corrections staff on April 12. The first invoice totalling
$6,605,308 was requested on April 25.
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C O N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
CONTRACT B: WALSH CONSTRUCTION COMPANY (continued)
B. PC's issued or initiated for Pricing this Period:
100 RECREATION YARD LIGHTING
101 PROJECTION SCREEN POWER AND SWITCH
102 METAL DECK SUPPORT @ VISITOR TUNNEL
103 CIP HOUSEKEEPING PADS
104 HVAC REVISIONS ON SUB. B-178
105 BRUSHED CHROME PLASTIC LAMINATE
106 MICROWAVE PERIMETER SENSORS
107 NELSON STUDS @ HOUSING BLDG. 5
108 HEATER/OUTLET CONFLICTS @ BLDG. 3
109 CRANK OPERATION OF ROLL-UP DOORS
C. The status of the 109 PC's issued/initiated to date is as follows:
1. Change Orders fully executed: 43 PC's (Nos. 1, 2, 3, 4, 6, 8,
10, 11, 13, 14, 16, 18,
20, 21, 22, 23, 24, 26,
31, 35, 38, 40, 41, 42,
44, 45, 46, 49, 50, 54,
56, 57, 58, 59, 66, 739
84, 85, 86, 87, 89, 91
and 98)
2. Negotiation completed,
change order documents
being prepared/routed
for signature: 11 PC's (Nos. 12, 15, 17, 37, 52,
78, 90, 92, 94, 95 and
99)
3. Pricing received/
negotiation underway: 18 PC's (Nos. 65, 67, 711 74, 759
76, 77, 79, 80, 81, 82,
88, 93, 96, 97, 102, 107
and 109).
4. Voided/not issued/
no cost change: 4 PC's (Nos. 5, 7, 30 and 53).
5. Pricing needed from
Contractor: 33 PC's (Nos. 9, 19, 25, 27, 28,
29, 32, 33, 34, 36, 39,
43, 47, 48, 51, 55, 60,
61, 62, 63, 64, 68, 69,
70, 72, 83, 100, 101,
103, 104, 105, 106 and
108)
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 9 APRIL 1989
3. COST CURVES: (see attached)
A cost curve is attached, comparing the actual progress (cumulative actual
value of work completed and permanent materials delivered to site) as of the
report date (4/25/89) to the Contractor's forecast progress. The
Contractor's forecasts (early start forecast and late start forecast) are
based on the values assigned to individual activities in the Contractor's
12/23/88 revised baseline schedule. The actual value of base contract work
completed to date is $9,764,479; for change orders, it is $81,036. The
total value to date becomes $9,845,515. The actual amount of payment to the
Contractor is the actual value of work less retention.
4. AREAS OF CONCERN
A. Sprinkler Pipe Hanger
Issue: The Contractor proposed to use hanger rods dropped through the
roof metal decking to hold sprinkler piping. Proposal was initially
rejected by the AE as it does not meet NFPA (National Fire Protection
Association) structural loading requirement, The Contractor stated that
in order to meet this loading requirement, the specified roofing system
must be strengthened.
Action: The AE reviewed the Contractor's sprinkler piping layout and
approved the use of hanger rods for small diameter sprinkler pipes under
certain restrictions. The problem was resolved.
B. Fire Protection System Design:
Issue: The contract design provides a dry standpipe for sprinkler
system whereas the fire code requires a separate wet standpipe system to
service additional (wet) hose reels. Therefore, the Contractor's shop
drawings were rejected by the Fire Marshal.
Action: The AE proposed using fire extinguishers as a substitution for
the hose reels. AE's proposal was approved by the Fire Marshal. Design
details have been issued to the Contractor. A price quotation is
pending from the Contractor.
C. Multiplex Unit:
Issue: After meeting with the communication subcontractor, the AE
confirmed a conflict between the listed multiplex unit and the specified
requirements. A price quotation of $19,327 was received from the
Contractor.
Action: The AE provided review comments on the Contractor's price
quotation. CM negotiated a $9000 settlement with the Contractor.
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,PROGRESS REPORT NO. 9 APRIL 1989
4. AREAS OF CONCERN (Cont'd)
D. Beam Slope Claim:
Issue: The Contractor is requesting a change, claiming there is a
conflict between the roof-ridge line and the top of roof steel beam
elevation at Buildings 1, 2, 3 and 4. The AE states the beam slope
can be determined by the base contract requirements.
Action: After a meeting between the CM, the AE and the subcontractor
to discuss the claim, the CM rejected the claim.
E. Duct Openings in Slabs:
Issue: Contract drawings show 16-inch diameter air duct openings only
at one wing of each housing building but not at the other three wings.
The Contractor claims extra cost for providing 104 additional openings
at the other wings.
Action: The CM's and the AE's preliminary evaluation and response
suggest that the claim is without merit since the openings are
typical. The Contractor disagrees with the CM's and AE's rejection
and requests compensation.
F. Cooler Box Substitution:
Issue: . The Contractor submitted a substitution for the cooler box.
The AE rejected the substitution on the basis that the proposed finish
is different from that specified.
Action: The County has accepted the finish proposed by the
Contractor. The CM has directed the Contractor to proceed with the
substitution.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
3. Marsh Creek Detention Facility
a. Design:
$416,963 has been encumbered for the planning, design and management of the
various projects at the MCDF. To date, $501,467 of the total encumbrance
has been paid to professional consultants for an overage of $84,504. In
May, the Board of Supervisors will be asked to increase Project Management
Services by $156,220.
b. Construction:
The Marsh Creek Detention Facility financial report includes two contracts:
1) The first contract is for the design, fabrication and installation of
two 120-bed modular dormitories. The contract award was $2,571,450 of
which $122,450 is a supplemental work allowance for change orders.
2) The second contract is for the construction of a Wastewater Treatment
Facility and related infrastructure. This work is being executed on a
time and materials basis with a current contract limit of $975,000.
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'CONTRA COSTA COUNTY JUSTICE PROGRAM ,
PROGRESS REPORT NO. 9 APRIL 1988
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
Construction Contract
CONTRACT Meehleis Modular Buildings., Inc.
Report Date: April 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 2,449,000
B. CONTINGENCY $ 122,450
C. BUDGET (A + B) $2,571,450
D. APPROVED CHANGE ORDERS $ 59,745
E. NUMBER OF CHANGE ORDERS 22
F. CHANGES IN PROGRESS $ 45,941
G. CONTINGENCY BALANCE (B - D - F) $ 16,764
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 2,554,686
J. VARIANCE $ 16,764
K. PAYMENTS PROCESSED TO DATE (Apr 12 report) $ 1,969,603
L. PAYMENTS REQUESTED (Work thru April) $ 2,554,609
2. NARRATIVE:
A. PC's Issued or Initiated for Pricing This Period
PCO 31 ADDITIONAL FENCE GATE
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL F98-9
B. Status of 31 PCO's issued/initiated to date is as follows:
1. Awarded (19): PC 1, 3, 4, 5, 6, 7, 8, 10, 11, 12,
14, 15, 16, 18, 19, 20, 21, 23,
24
2. Voided (3): PC 2, 13, 26
3. Negotiated (6): PC 17, 25, 27, 28, 29, 31
4. Negotiation underway (1): PC 30
5. Authorized as T&M work(2): PC 9, 22
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PRQGRFSS REPORT NO. 9 APRIL 1989
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
Construction Contract
CONTRACT: Pacific Mechanical Corporation
Report Date: April 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 975,000
B. CONTINGENCY $ 0
C. BUDGET (A + B) $ .975,000
D. APPROVED CHANGE ORDERS $ 0
E. NUMBER OF CHANGE ORDERS 0
F. CHANGES IN PROGRESS $ 0
G. CONTINGENCY BALANCE (B - D - F) $ 0
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 975,000
J. VARIANCE $ 0
K. PAYMENTS PROCESSED TO DATE (Apr. 12 report) $ 947,877
L. PAYMENTS REQUESTED (work thru April) $ 947,877
2. NARRATIVE:
Time and Material contract.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 9 APRIL 1989
4. Martinez Detention Facilitq
a. Design•
$946 in design phase project management expenses recorded during the month.
b. Construction:
The construction estimate is $403,640, which is based on the architect's
escalated Design Development phase estimate. The cost summary (Attachment
A-3) construction estimate includes a change order contingency. The bidding
contingency is listed separately. The project is funded by a Proposition 52
grant.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R 0 G R A H
PROGRESS REPORT NO. 9 APRIL 1989
9
S E C T I O N III
ATTACHMENTS
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PRQGRESS REPORT NO. 9 APRIL 1989
S E C T I O N I I I
CONTENTS:
1. Attachment A . . . . . . . . . . . . . . . . . . . . . . . . . Cost Summary
a. West County Justice Center
b. Marsh Creek Detention Facility
c. Martinez Detention Facility
2. Attachment B . . . . . . . . . . . . . . . . . Potential Change Order Logs
a. West County Justice Center, Project A
b. West County Justice Center, Project B
c. Marsh Creek Detention Facility, Modular Dormitory Project
3. Attachment C . . . . . . . . . . . . . . . . . . . . . Potential Claim Log
a. West County Justice Center, Project B
4. Attachment D . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule
a. West County Justice Center. Project B
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PRQGRESS REPORT NO. 9 APRII. 1989
A T T A C H M E N T A
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,PROGRESS REPORT NO. 9 APRIL 1989
A T T A C H M E N T B
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CONTRA COSTA COUNTY JUSTICE PROGRAN
%OGRESS REPORT NO. 9 APRIL 1989
A T T A C H M E N T D
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