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HomeMy WebLinkAboutMINUTES - 06201989 - 1.63 1-063 To: BOARD OF SUPERVISORS Contra Phil Batchelor, County Administrator "' f 4', FROM: o'.� '3 Costa x a County June 12, 1989 DATE: 'a CUUN'{•1 Response to Grand Jury Report Entitled "Observation of the 1988 General SUBJECT: Election" SPECIFIC REOUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION RECOMMENDATION: ACKNOWLEDGE receipt of proposed response to Grand Jury report "Observation of the 1988 General Elections" and REFER it to the Internal Operations Committee. REASONS FOR RECOMMENDATION/BACKGROUND: The Grand Jury report "Observation of the 1988 General Election" was filed on February 3, 1989 and referred to the County Administrator on February 14, 1989. The proposed response which follows is submitted for consideration by the Internal Operations Committee. RECOMMENDATION #1: The Registration and Elections Department continue the policy of inviting future grand juries to observe the election process. RESPONSE: The Registration and Election Division will continue the policy of inviting grand juries to observe the election process as well as the League of Women Voters and the news media. RECOMMffiIDATION !/2: The Board of Supervisors allocate funds to purchase and construct a second level in the elections warehouse (similar to the removable structure in the Sheriff's Department Property Room). This will double the storage space at that location and will not add to the overhead costs of the building. r� CONTINUED ON ATTACHMENT: X YES SIGNATURE: —RECOMMENDATION OF COUNTY ADMINISTRATOR —RECOMMENDATION OF BOARD COMMITTEE APPROVE —OTHER SIGNATURE(S): ACTION OF BOARD ON June 2'0- 1989 APPROVED AS RECOMMENDED OTHER — VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED JUN 2 0 1989 PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY DEPUTY -2- RESPONSE: The Board of Supervisors has not been requested to allocate funds for this purpose. The Election Division is looking at the most cost effective way to gain additional warehouse space before addressing this issue. The cost of construction of a partial second level and the renting of additional storage space is being looked into. The new County Clerk will work with the County Administrator to determine where the need for additional space fits among the department's priorities. RECOM! MATION #3: Precinct Workers who turn in precinct cartons improperly packaged be retrained. RESPONSE: The Precinct Workers are provided training before each election. A policy of paying each Election Officer $5.00 for attending this instruction has been adopted. The intent is to standardize this process along with the operation of each polling location. RECOMMENDATION #4: The County Election Board budget for high-grade paper to ensure reliable stuffing of sample ballot envelopes. RESPONSE: This is current being done and no change has been proposed. RECOMrENIDATION 915: The County Election Board immediately contact members of the United States Congress and- demand adequate postal service for future elections. RESPONSE: The Election Division has worked with the Postal Service for sometime about the coordination of mailing needs. The Board of Supervisors looked into this matter after the June 7, 1988 Primary Election. A letter is being prepared to the Congressional delegation regarding adequate postal service for future elections. Orig: County Administrator cc: Internal Opeations Committee County Clerk-Recorder Superior Court Presiding Judge Foreperson, 1988-89 Grand Jury pEc �``a�•.mhy� '9Ay ELECTION DEPARTMENT - OFFICE OF THE COUNTY CLERK CONTRA COSTA COUNTY o=' iyOTE Jr 524 MAIN STREET, MARTINEZ fl� O f p5t� TO: Phil Batchelor, Administrator DATE: May 9 , 1989 Attention: Scott Tandy, Assistant Administrator FROM: Ro r e ati , Acting Registrar of Voters Contra Costa County SUBJECT: ES SE TO GRAND JURY REPORT RECEIVED MAY 9 1989 Office i3f County Administralor The Grand Jury observed the 1988 General Election and recommended five areas of concern: 1 . The Registration and Elections Department continue the policy of inviting future grand juries to observe the election process. Registrar of Voters Response: 1. The Registration and Election Division will continue the policy of inviting future grand juries to observe the election process as we have done in the past along with the League of Women Voters and the News Media. 2 . The Board of Supervisors allocate funds to purchase and construct a second level in the elections warehouse ( similar to the removable structure in the Sheriff ' s Department Property Room) . This will double the storage space at that location and will not add to the overhead costs of the building. Registrar of Voters Response: 2. The Election Division is looking at the most cost . effective way to gain additional warehouse space before addressing this issue. The cost of construction of a partial second level and the renting of additional storage space is being looked into. Response to Grand Jury Report Page ( 2) 3 . Precinct workers who turn in precinct cartons improperly packaged be retrained. Registrar of Voters Response: 3. The Precinct Workers are trained before each election. The County has just approved a policy of paying each Election Officer $5.00 for attending this instruction. We hope that this will standardize this process along with the operation of each polling location. 4 . The County Election Board budget for high-grade paper to ensure reliable stuffing of sample ballot envelopes. Registrar of Voters Response: 4. The Election Division has required for sometime a good grade of paper so that our mailing process can be done in a speedy and efficient manner. 5 . The County Election Board immediately contact members of the United States Congress and demand adequate postal service for future elections. Registrar of Voters Response: 5. The Election Division has worked with the Postal Service for sometime about the coordination of our mailing needs. The Board of Supervisors looked into this matter after the June 7, 1988 Primary Election and found no answer. I will send a letter to Congressman George Miller and Ronald Dellums, United States Senator Alan Cranston and Pete Wilson over our concerns about adequate postal service for future elections.