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Home My WebLink AboutMINUTES - 06201989 - 1.35 1—®35 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on June 20, 1989 , by the following vote: AYES: Supervisors Powers, Fanden, Schroder, McPeak, Torlakeph. NOES: None. ABSENT: None. ABSTAIN: None. RESow, =ON N0. 89/401, SUBJECT: PERFORMANCE PAY PLAN In accordance with Resolution 88/407 and Section 4 of the Side Letter Agreement of June 30, 1988, enactment of a Performance Pay Plan is scheduled for implemen- tation retroactive to January 1 , 1989. Acknowledging the criteria of the agreed-upon Performance Pay Plan, attached hereto and marked as Exhibit A, it is by the Board RESOLVED that said Performance Pay Plan is operative the day following Board adoption, retroactive to January 1 , 1989. 1 hereby certify that this Is a true end correct copy of an action taken and entered on the minutes of the Board of Supervisors onthdaat�o" ATTESTED R r 19 PHIL BATCHELOR,Clerk of the Board at supervisors and County Administrator Deputy Orig. Dept.: Personnel CC: County Administrator County Counsel Auditor—Controller Social Service Department Local #512, AFSCME RESOLUTION N0. 89/401 Contra Personnel Department Costa Third Floor, Administration Bldg. J 651 Pine Street County Martinez, California 94553-1292 (415)646-4064 Harry D. Cisterman June 1, 1989 Director of Personnel Jim Hicks EXHIBIT A Business Agent AFSCME, Local 512 1000 Court Street Martinez, CA 94553 Dear Jim: As we have agreed during our negotiations with AFSCME, Local 512, Social Services Staff Specialist Unit, the following Performance Pay Plan will be effective January 1, 1989. Based on the Retirement Board's concerns that they be allowed to make decisions on the inclusion or exclusion of various pay for retirement, we have asked the Retirement Board to consider this Performance Pay Plan at their next meeting scheduled for June 13, 1989. After the Retirement Board's decision is made and this . side letter is ratified by the Board of Supervisors at their June 20th (tentative) meeting, the County will make the Performance Pay payments agreed to in this side letter on the next appropriate payroll -- either the June 25th payroll if excluded from Retirement "salary" or the July 10th payroll if included in Retirement "salary". In subsequent years, payments will be made in the month of February -- on the 10th payroll if included in Retirement or on the 25th payroll if excluded from Retirement. PERFORMANCE PAY PLAN Social Service Staff Specialists Unit AFSCME, Local 512 1. Anniversary dates for current incumbents of the classes of Social Service Program Analyst and Children's Services Program Specialist shall be set on January 1. Upon successful completion of probation, an incumbent of either of these classes shall have an anniversary date assigned in accordance with the provisions of the MOU between AFSCME Local 512 and the County. On the succeeding day, the ._incumbent _..sha.11 . be given a new .anniversary date . of January 1. All persons- transferred or demoted to either of these classes shall have their anniversary date changed to January 1 upon their appoint- ment. ipm61 INTERNATIONAL PERSONNEL MANAGEMENT ASSOCIATION MEMBER 2. Performance Evaluations: The appointing authority or designee will conduct performance evaluations annually prior to the employee's anniversary date. Performance evaluations will be based on standards for satisfactory performance. Based on those performance evaluations, effective on an employee's anniversary date, a Salary Review Report will grant or deny a regular merit increment. 3. Pay for Performance Eligibility: An employee must have satisfactorily completed probation on or before December 31 in any calendar year to be eligible to participate in the Pay for Performance Program effective the following January 1. An employee who qualifies for a regular salary review under Section 17.5 of the Memorandum of Understanding can participate in the Pay for Performance Program if the employee also receives an overall evaluation of "Meets Standards" on the regular performance evaluation prior to the January 1 anniversary date and has no individual performance standard items identified on the performance evaluation as "Below Standard" or "Improvement Needed" . 4. Pay for Performance Assessment: The appointing authority or designee will conduct Pay for Performance Assessments on all eligible employees. Based on criteria established by the appointing authority related to the last year's performance, an employee may receive a lump sum pay for per- formance award of 0%, 2.5%, or 5% as determined below. The decision of the appointing authority is final. 5. Amount: Pay for Performance Program eligible employees may be awarded performance pay of 5% or 2.5% of their base pay as of January 1 of a calen- dar year, or may not be awarded any performance pay (0%) . An eligible employee who has been on a Leave of Absence for a portion of the calendar year (January 1 - December 31) shall have the percentage performance pay (if any) amount awarded reduced by the pro-rated portion of the year actually not worked, rounded to the nearest whole month. [Calculation: base monthly salary x PP % x 12 (x pro-rated months if any) = Performance Pay]. 6. Effective Date: Pay for Performance shall be effective January 1 each year and shall be paid as a lump sum in a separate performance pay warrant on February 25` each year if the Retirement Board excludes the payment from Retirement "Salary", or alternatively, shall be paid as a lump sum added to the regular salary warrant on February 10 each year if the Retirement Board includes the payment in Retirement "Salary" . 7. Social Service Personnel Office: The Personnel Office will prepare a list of the bonus amounts to be awarded to individual employees and no later than January 31st submit the list to the County Personnel Department. The Social Service Personnel Office shall notify each employee of the results of the Request for Pay for Performance, which results are not grievable or appealable. 8. County Personnel Department: -. - .The_ County_..Personnel .Department will--_. check the list submitted by the Social Service Department and certify the Pay for Performance to Payroll for payment on the February 10th or 25th payroll as appropriate under Section 6 above. -3- 9. Overall Performance Standards: Overall Performance Standards agreed upon between the County and AFSCME, 512 for these classes are available for review in the Social Service Personnel Office, and are attached hereto for reference only. 10. Pay for Performance Guidelines: The Pay for Performance Guidelines for assessing performance which merits a pay for performance award have been agreed upon between the County and AFSCME, 512 and are attached hereto for reference only. If this meets with your approval , please signify your agreement below and return it to me as soon as possible. Sincerely, William P. Hamilton Chief, Em ee-Employer Relations A CME, Local 512 Contra Costa County Date: �si f Date: r3/ if SB/WPH:tm Attachments