HomeMy WebLinkAboutMINUTES - 06131989 - 1.29 1-029
TO: _'AOARD OF SUPERVISORS ..........
Contra
FROM: Phil Batchelor, County Administrator i
B; Costa
':•s
xA` ` Count
9•. ,40
DATE: June 13 1989 99 V
COTTq C(lUN'�`' J
SUBJECT: CCTV Equipment Purchase
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Appropriate additional revenue and expenditures in the amount of $41,000 from the
Community Access Trust Fund to reflect increased activity in Community Television CCTV
Workplan for fiscal year 1988-89.
FINANCIAL IMPACT
Funds are from the Community Access Trust Fund which can be used only for the support
of community access in Contra Costa County under Ordinance No. 82-28. The Board of
Supervisors is the administrator of these funds.
BACKGROUND
The Board of Supervisors approved a Community Television CCTV Workplan in 1986
directing an assessment of community needs, an analysis of public information strategies and
resources, the development of programs and a feasibility study for a county-wide
interconnect. In June 1988, staff presented a Workplan for 1988-89 fiscal year. Part of
the plan was to provide for studio equipment and accessories through an inter-departmental
agreement. This agreement has been revised. Under the revised agreement, Staff will
receive free use of the studio facilities from the Sheriff's Department in exchange for
shared use of additional video equipment. (See attached agreement.) There is $9,000 in
the FY 1988-89 budget. With the additional $41,000 allocated, $50,000 in equipment will be
purchased. This agreement will cut outside costs in editing and facility use, two of the
major costs of production.
Currently thirteen County departments, including Social Services, Health Services, and the
Sheriff's department use the video equipment. Fifteen programs have been produced or
received grants for production over the last ten months. Quality productions can cost up
to $1,000 for a finished minute. Over two-thirds of this cost is for editing time and
graphics. The purchase of additional editing and camera equipment will not only decrease
costs to County departments, but increase the ability for more quality productions.
This purchase is viewed by the County Administrator as exempt from the freeze because all
costs are covered by the Community Access Trust Fund - a fund designated to
accomplishing the goals of the Community Television Wor Ian.
CONTINUED ON ATTACHMENT: -NO-YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR -RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S), .
ACTION OF BOARD ON line 13 , 1987 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT - ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ATTESTED June 13 , 1989
PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVI RS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382 (10/88)
AUDITOR CONTROLLER USE ONLY
` CONTRA COSTA COUNTY F:ra L A?o ROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
` BOARD OF SUPERVISORS
T/C 2 7
CD'Jt:TV ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
0003 County Administrator
IRGANI?ATION EXPENDITURE
SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREA5E INCREASE
100 100
1
1225 4951 Office Equipment and Furniture 1 $41,000100
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0990 6301 Reserve for Contingencies $41,000 00
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0990 6301 New Available Financing I $41,000100
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TOTALS
$41,000 , 00 $82,000100
APPROVED EXPLANATION OF REQUEST
AUDITOR ONTRO ER MAY al �
Date To cover expenses in accordance with
the Community Television Workplan.
:OUNTY ADMINIST`RAAT,O-R(_
By: /�l L�EIiLf// 4— c I e
3OA(RD OF SUPERVISORS
,, S-} s. 3",let's,Fandei%
Es: Schroder klcPeak,Torlakson
:o:
Phil QaLhelor, C:erlc of the Gerd of 1
Supervisors and County Administrator
JUN 13 '^ L1 w 14 T-E. ___� 3 is
1989 SIGNATURE I i_E OAT
r� =!e , ;PRROFAIAii�-� A Poo .S39/
.O1 JOURNAL k:
IN 129 Rev.2/8e) SEE INSTRUCTIONS ON REVERSE SIDE
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT:
0003 County Administrator
ORGANIZATION REVENUE
ACCOUNT REVENUE DESCRIPTION INCREASE `DECREASE
100 Ic
1225 9895 Misc. Current Services $41,000.00 I
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TOTALS $41,000;00
APPROVED EXPLANATION OF REQUEST
AUDITOR-CONTROLLER
SAY 31 1989 To cover expenses in accordance with
By/ jaAke Date the Community Television Workplan.
COUNTY ADMINISTRATOR ( /
By:� �Ch. / Lf�/tl�note 6
BOARD OF SUPERVISORS
Supervisors Powers,Fanden,
YES: Schroder,MCPeak,Torlakson
NO:
Phil Batchelor, Clerk of the BcErd of � f� �� ���
Supervisors and County Administrator ` 3 """'`_ � ( °�
SIGNATURE 1TITLE DATE
JUN 13 1989
By: ate REVENUE ADJ. RA00,53&z
JOURNAL NO.
(M 8134 Rev. 2/86)
SERVICE AGREEMENT
BETWEEN THE SHERIFF-CORONER'S DEPARTMENT
AND THE COUNTY ADMINISTRATOR'S OFFICE.
1. Identification.The following named Departments of Contra Costa County(herein referred to
as"the Parties"):
Sheriff-Coroner's Department
County Administrator's Office
mutually agree and promise as follows:
Subject. Video Resources for Community Television and Training
2. Purpose of Agreement. The purpose of this agreement is to establish the terms under which
the Sheriff-Coroner's Department and the County Administrator's Office will provide video
resources for community television and training purposes.
3. Terms of Agreement. The Parties shall provide those services and carry out that work
described in the Terms of Agreement-Appendix A (attached hereto and incorporated herein
by reference).
4. Effective Date. This Agreement is effective May 23, 1989.
5. Agreement Termination. This Agreement shall serve for one year as a development period
and may be extended on a year-by-year basis upon agreement by the Parties.
6. Financial Responsibility. The County Administrator's Office will provide $50,000 in
equipment as outlined in Appendix A, Paragraph D. The Sheriff-Coroner's will provide
facilities and staff as outlined in Appendix A,paragraphs B and E. The Sheriff's Department
shall be responsible for preparing and distributing a quarterly report and yearly summary of
staff time and facility use and their equivalent values.
7. Signatures. These signatures attest the Parties agreement hereto:
Date ounty Administrator or Designe
Date Sheriff-Coroner or Designee