HomeMy WebLinkAboutMINUTES - 05091989 - 2.5 BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES nm}
ra
DAT May 9 1989 Costa
E Y ' C"'`^' "J
SUBJECT: APPROVING LIST OF ARCHITECTURAL FIRMS FOR REPLACEMENT HOSPITAL,
2500 ALHAMBRA AVENUE, MARTINEZ (WPE419)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION
A. APPROVE the following five firms as highly qualified to
provide architectural services for the Replacement
Hospital, with the first three listed in order of
preference, as recommended by the County Selection
Committee: (1 ) Kaplan, McLaughlin, Diaz, San Francisco;
(2) Stone, Marraccini, Patterson, San Francisco; and ( 3 )
The Ratcliff Architects, Berkeley; together with the
following two alternates: Henningson, Durham &
Richardson/Dreyfuss, Blackford, Engler, A Joint Venture,
Irvine and Sacramento, and Anshen and Allen, San
Francisco.
B. AUTHORIZE the Director of General Services or his
designee to ( 1) negotiate an appropriate agreement with
the firm listed first for architectural services at a
price which the Director of General Services determines
to be fair and reasonable to the County, and ( 2) if staff
is unable to negotiate a satisfactory agreement, to
formally terminate negotiations with the first firm and
undertake negotiations with the other firms, in the order
of preference determined by the Selection Committee and
as described in Government Code Section 4528 , until an
appropriate agreement is reached.
II. FINANCIAL IMPACT
Authorizing negotiations will have no significant financial
impact. However, any agreement resulting from these
negotiations will be submitted to the Board for approval, and,
if approved, will encumber funds from the capital budget
established for the Replacement Hospital. An agreement will
be negotiated which will encumber funds for only one initial
phase of service, not for full services.
III. REASONS FOR RECONllU3NDATION/BACKGROUND
A. Over the last three years, the County Administrator and
Health Services Department have continued to explore with
the Board options and means for replacing the physically
and functionally obsolete Merritbpw Me r 1ospital.
CONTINUED ON ATTACHMENT: --X— ■��YlLJ/
(_ YES SIGNATURE; / /�{I�
k , LL T
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON May 9, 1969APPROVED AS RECOMMENDED 77 OTHER _
Supervisor Powers requested the Health Services Director to continue to work
toward developing joint medical ventures with other hospitals throughout the
County. The Board also DESIGNATED Supervisors Fanden and McPeak as its
representatives in the negotiation process .
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT - - - AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN..
Orig. Div. : General Services Depart. -
CC: Arch. Div. ATTESTED May 9, 1989
General Services Department PHIL BATCHELOR. CLERK OF THE BOARD OF
Architectural Division SUPERVISORS AND COUNTY ADMINISTRATOR
Accounting
County Administrator
M382/A6 Bell BY ,DEPUTY
Fe31th Services Department 25037B05. 0 A
S. Harris RDH:dp Page 1 of 2
AiiAi tnr_P'nntrnl lar
APPROVING LIST OF ARCHITECTURAL FIRMS
FOR REPLACEMENT HOSPITAL
B. The feasibility of a replacement hospital on the existing site
at 2500 Alhambra Avenue has been the subject of recent reports
by Arthur Young and, most recently, by Lewin/ICF. The County
Administrator and the Director of Health Services submitted
these reports to the Board in November 1988 and April 1989.
C. On January 31 , 1989, the Board authorized staff to issue
requests for statements of qualifications to begin the
process for selecting an architectural firm for the
replacement hospital project, on the understanding that
initial agreements will not extend beyond the programming
and schematic design phases.
D. After publishing requests for statements of qualifications
throughout the State, the General Services Department received
21 statements of qualifications on March 7, 1989, including
two from Contra Costa County firms, three - from Southern
California, two from Sacramento, and one from out of State.
E. A screening committee comprising representatives from the
County Administrator' s Office, Health Services Department,
General Services Department, and a private construction
management firm reviewed the 21 statements of qualifications.
Based on consideration of the information given in the
statements of qualifications, the screening committee selected
five most qualified firms for interviews.
F. The County Affirmative Action Office found that the selected
firms meet requirements of the County MBE/WBE policy for
consulting services.
G. On April 19 and 27, 1989, a selection committee interviewed
the five firms. Each firm gave presentations designed to
show why they are most able to provide the services required,
and the committee quizzed each firm on anticipated planning
and design concepts and approaches to site problems.
Following the interviews, the selection committee ranked the
top three candidate firms in order of preference, with two
alternates, based on presentations during interviews,
Statements of Qualifications, and responses from references.
H. The selection committee comprised a Deputy County
Administrator, The Director of Health Services, the Executive
Director of Merrithew Memorial Hospital, the Administrator of
San Bernadino Medical Center, the Director and the Assistant
Director of General Services, two County physicians
representing medical and psychiatric services, together with
other representatives of the Health Services and General
Services Departments who participated in the interviews and
post interview discussions.
Page 2 of 2