HomeMy WebLinkAboutMINUTES - 05021989 - 1.62 TO: t BOARD OF SUPERVISORS Contra
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FROM: Phil Batchelor, County Administrator Costa
Count
DATE: April 21, 1989 grr------
SUBJECT: PROGRESS REPORT #5 FROM O'BRIEN-KREITZBERG AND ASSOCIATES
SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Acknowledge receipt of Progress Report #5 from O'Brien-Kreitzberg and
Associates relative to construction work taking place at the County' s
detention facilities.
BACKGROUND:
Attached is a copy of Progress Report #5, for the month of December 1988,
setting forth some of the concerns which have surfaced regarding time
delays in the construction and other relatively minor problems which are
being negotiated with various contractors. All work still appears to be
within budget and very nearly on schedule.
CONTINUED ON ATTACHMENT: YES SIGNATURE: �,tC
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON May 2, 1989 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: r�T NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED MAY 2 1989
Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88)
BY DEPUTY
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CONTRA COSTA COUNTY
JUSTICE PROGRAM
WEST COUNTY JUSTICE CENTER
MARSH CREEK DETENTION FACILITY
MARTINEZ DETENTION FACILITY
PROGRESS REPORT NO. 5
DECEMBER 1988
O'BR1EN-KREITZBERG & ASSOCIATES INC.
Project and Construction Managers
O'Brien-Kreitzher-g Professional Construction Managers
1
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ti
February 17, 1989
Mr. George Roemer
Director, Justice System Programs
Office of the County Administrator
County Administration Building
Martinez, CA 94553
Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM
Progress Report No. 5
Dear Mr. Roemer:
Enclosed for your information is the Contra Costa County Justice
Program Progress Report for December 1988.
Sincerely,
0'BRIEN-KRF1'1' EW & ASSOCIATES, INC.
F
ob L. bins AIA
--eonst ction r
Enclosure
O'Brien-Kreitzberg&Associates.Inc. Bayside Plaza
Telephone (415)777-0188 188 The Embarcadero
San Francisco.CA 94105
CONTRA COSTA COUNTY JUSTICE PROGRAM
PpOGRESS REPORT NO. 5 DECEMBER 1988
DISTRIBUTION LIST
CONTRA COSTA COUNTY
P. Batchelor - County Administrator
G. Roemer - Director, Justice System Programs
R. Rainey - Sheriff-Coroner
J. Mitosinka - Sheriff's Department
L. Ard - Sheriff's Department
J. Robinson - Sheriff's Department
C. Dean - Sheriff's Department
C. Kizziah - Criminal Justice Programs
R. Rygh - General Services Department
T. Mann - General Services Department
S. Marchesi - County Counsel's Office
DWORSKY-DESIGN PARTNERSHIP
J. Smith - Los Angeles
J. Kibre - San Francisco
O'BRIEN-KRRITZBERG & ASSOCIATES
S. Sheftel
R. Robinson (4)
L. Stoll
G. MacClelland
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
C O N T E N T S
Page
I. EXECUTIVE SUMMARY 1
II. DETAILED PROJECT INFORMATION 10 _
A. SCHEDULE ANALYSIS 12
B. FINANCIAL ANALYSIS 23
III. ATTACHMENTS 36
A. COST SUMMARY 38
B. POTENTIAL CHANGE ORDER LOGS 42
C. POTENTIAL CLAIM LOG 47
D. SCHEDULE 49
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
S E C T I O N I
EXECUTIVE SUMMARY
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. S DECEMBER 1988
EXECUTIVE SUMMARY
A. INTRODUCTION:
This report is subdivided into three major sections: 1) Executive Summary,
2) Detailed Schedule and Financial Information and 3) Attachments. It
describes the design and construction progress as well as Areas of Concern
for the West County Justice Center, Marsh Creek Detention Facility and
Martinez Detention Facility achieved during the period of December 1988 as
well as areas of concern.
B. GENERAL:
1. West County Justice Center
a. Community Participation
The Advisory Group held their quarterly meeting on December 7. The
major topic focused on the results of MBE/WBE participation in
County construction since the goals program was established. There
was also a discussion of the MBE/WBE program being established for
County services contracts.
b. Site Acquisition
The Court of appeals has scheduled January 24, 1989 for oral
arguments to Marwais Steel Company's appeal on the adequacy of the
EIR. The Sheriff and Project Manager prepared declarations as part
of Supplemental papers filed by the County's attorney on December
15.
2.. Marsh Creek Detention Facility
♦ Wastewater Treatment Facility
The scoping meeting for the Court ordered environmental impact
report has not been issued due to the demands of other high priority
work within the Community Development Department.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
C. SCHEDULE:
1. {lest County Justice Center
a. Design:
The furnishing, equipment and signage Design Development
presentation was made on December 2. A cost estimate for this scope
of work is due in early January.
b. Construction:
0 Contract A: Substantially complete.
2) Contract B: Construction contract critical activities were
underslab electrical and communications conduits, foundation
footing construction, first two courses of concrete block,
slabs-on-grade and concrete block walls for the Administration
Building. Schedule status was as follows:
Construction Approved Contractor Legal Forecasted
Progress Extension Slippage Completion Completion
------------ --------- ---------- ---------- ----------
)t� ,X
8.2% 0 -14 4/09/90 4/23/90
X
�.� Based on Contractor's 12/25/88 schedule update.
Recommendation of a 4 calendar day extension is made for
Claim Number One. Detailed information is contained in
Section II.
2. Harsh Creek Detention Facility
a. Design
♦ Wastewater Treatment Facility
John Carollo Engineers issued an interim sanitary sewer treatment
system plan. The design incorporates a 9,000 gallon temporary
holding tank and an underground leach pit with approximately 57,800
cubic feet of drain rock. The design review meeting with the County
Departments is scheduled for the early weeks in January.
♦ Modular Dormitories
The local fire district has approved the design of the revised fire
sprinkler plans. Approval is contingent upon the available water
quantity and pressure supplied by the Contra Costa Water District.
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b. Construction
Wastewater Treatment Facility
The Contractor continued with the construction of the revised
sanitary sewer line and fire service line. Several rainy days,
poor soil conditions and many unknown utilities have caused
delays in the construction schedule. Presently, the completion
date is scheduled for 1/15/89; however, negotiations are
scheduled for early January to review the schedule and revise the
construction completion date as necessary.
Modular Dormitories
1. Site Work:" Rough site grading and foundations were
completed. All 60 modules were set onto foundations as of
12/23/88. Following negotiations, interim milestone dates
were revised. The final completion date remains 2/18/89.
3. Martinez Detention Facility
a. Design
The Architectural Services Agreement for the Contract Documents,
Bidding and Construction Phases of the project will be awarded
following the ongoing County Counsel review.
D. FINANCIAL:
1. Program Budget
f Original ; Budget ; Recorded ; Current ;Under(Over)
Description; Estimate Allocation Encumbrances; Expenses ; Forecast ; Estimate
WCJC ;$48,760,695 ;$45,636,548 ; $42,930,082 ;$ 8,601,453 ;$46,500,000 ;$2,260,695
MCDF ; 6,870,000 ; 2,348,667 ; 4,778,067*; 2,875,742 ; 6,870,000 ; 0
MDF 740,000 225,000 95,440 ; 28,920 ; 740,000 0
TOTAL ;$56,370,695 ;$48,210,215 ; $47,803,589 ;$11,477,195 ;$54,110,000 ;$2,260,695
Encumbrance will exceed County allocation until contract with Board of Corrections for
modular dormitory construction is executed.
2. West County Justice Center
Construction Contracts A & B:
A. Encumbered for Construction: $31,878,554
B. Change Order Allowance: 1,563,169
C. Approved Change Orders: 121,565
D. Changes in Progress: 275,647
E. Balance of Change Order Allowance: 1,165,957
Includes Change Order Allowances.
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CONTRA COSTA COUNTY JUSTICE PRO -GRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
3., Marsh Creek Detention Facility
Program Budget: $6,870,000
Encumbered: 4,778,067
Professional services: $ 354,678
Construction: 4,280,333
Miscellaneous: 143,056
Budget Remaining: $2,091,933
4. Martinez Detention Facility
Professional Services Budget: $200,000
Encumbered to Date: 95,440
Expenses Reported: 28,920
E. MAJOR AREAS OF CONCERN:
1. West County Justice Center:
♦ Contract A: Oliver de Silva, Inc.
a. Storm Drain in the Park:
Problem: The storm drain in the park was extended, but the
outlet of the pipe is lower than adjacent grades and causes
ponding.
Action: The CM has contacted Southern Pacific Railroad for
permission to cut a drainage ditch within their right-of-way.
S.P.R.R. approved the request and is processing right-of-entry
documents.
b. Street Light Photocells:
Problem: Four (4) street lights installed along Giant Highway do
not automatically turn-off because photocells have not been
provided. The Contractor contended that the contract design does
not indicate the circuiting for the type of photocells specified.
Action: The CM directed the Contractor to install the
photocells.
♦ Contract B: Walsh Construction Company
a. Plumbing & Structural Conflicts (Claim One):
Problem: Contractor claimed 24 days and $59,000 due to alleged
conflicts between the underground plumbing and structural
footings.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
Contract B: Walsh Construction Company(Cont'd)
Action: Claim settled at $25,000 and a four (4) day time
extension. CM is 'preparing the change order documents.
b. Progress Schedule Slippage:
Problem: Per the Contractor's 12/25/88 CPM schedule update, the
Contractor is still 14 calendar days behind schedule.
Action: The CM and Contractor have developed work around
solutions to expedite the work by making concrete block
activities concurrent rather than sequential with slab concrete
work. It is forecasted that the Contractor may regain lost time
by expediting the block work. In addition, a four (4) day
contract time extension is recommended for Claim No. One above.
C. Inclement Weather Delay:
Problem: Winter rain adversely affected the progress of the work
during this report period.
Action: The CM is monitoring the days lost due to rain.
Appropriate contract time extensions will be recommended to the
County.
d. Lack of Manpower:
Problem: The Contractor is not providing adequate crewing for
electrical, communication and block wall.
Action: The Contractor has been put on notice that the original
planned crewing must be maintained. In addition, the CM is
monitoring the planned versus actual crewing each week with the
Contractor.
e. Electrical Room Equipment Clearance Claim:
Problem: County code inspector stated the Contractor's layout
for electrical equipment will not meet code clearance
requirements. The Contractor is claiming foundation demolition
cost and a six (6) day delay stating that the room size as
originally designed was too small.
Action: The CM, AE and electrical subcontractor completed the
reconfiguration of the electrical equipment layout to meet the
code requirement. CM has rejected the Contractor's claim since
the Contractor had two obligations: (1) to meet the technical
requirements for the electrical equipment and (2) to select
electrical equipment that fits within the prescribed space.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
Contract B: Walsh Construction Company(Cont'd)
f. Fire Riser Room Claim:
Problem: The Contractor alleges that the fire riser equipment,
as designed, will not fit in the allotted space without
reconfiguration and claims extra costs for relocation of
equipment.
Action: The CM has rejected the claim because the specifications
require the Contractor to design and build the fire protection
system.
g. Cell Door Lock Change:
Problem: The program requires that mechanical override be
provided for cell doors, however, the contract documents specify
a lock but no cylinder. In November, AE proposed adding a
cylinder and a cylinder extension to the lock to provide a
mechanical override for each of the affected 480 cell doors.
Action: CM has instructed the contractor to price the proposed
change.
h. Letter of Credit:
Problem: Contractor has proposed a letter of credit as a
substitution for the retention from the monthly progress payment.
A copy of the draft letter was sent to County Counsel on November
23.
Action: County Counsel is reviewing the proposal.
i. Soil Amendment Claim:
Problem: The Contractor states the contract documents do not
require soil amendments for the meadow grass or shrubs areas and
claims about $15,000.
Action: The CM and the landscape consultant met with Walsh and
the landscape subcontractor and agreed with the Contractor's
interpretation. Subsequently, AE modified the specification for
the fertilizer. Price quotation is pending from the Contractor.
j . Code Inspection Delay:
Problem: On December 12th, due to computer error at the County
Inspection Department, the County Inspectors could not perform
the inspection of the concrete blocks in time. This held up the
wall concrete block grout pour for one (1) day. The Contractor
claimed a delay.
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C O N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
PIZOGRFSS REPORT NO. 5 DECEMBER 1988
Contract B: Walsh Construction Company(Cont'd)
Action: The CM agreed that a one (1) day time extension will be
recommended to the County.
2. Marsh Creek Detention Facility:
♦ Modular Dormitories
a. Fire District Approval:
Problem: The local fire district conditionally approved the
design of the dorms' fire sprinkler service. The fire district
is concerned that the available water pressure and flow will not
be able to simultaneously provide for both the fire hydrants and
the fire sprinklers.
Action: The CM is coordinating additional water pressure and
flow studies with the Contra Costa Water District and John
Carollo Engineers to determine how the fire water pressure and
flow can be increased.
b. Foundation Inspection:
Problem: The Building Inspection Department inspected all rebar
and foundation forms for Dorm No. 2 and one-half of Dorm No. 1 on
12/15/88. This work was approved; however, on 12/16/88 a follow
up inspection was scheduled to review the remaining half of Dorm
No. 1. The building inspector arrived on the site after the
concrete for Dorm No. 1 had been poured. Consequently, a
Stop-Work Notice was issued by the Building Inspection Department
on 12/23/88.
Action: The CM was on-site when all steel work within Dorm No. 1
foundation was completed and assured the Building Inspection
Department that all rebar placement was consistent with the
approved sections of both Dorm No. 2 and Dorm No. 1. The
County's Building Inspection Department and the CM have scheduled
a meeting on 12/27/88 to review the status of the building
permit.
C. Delayed Milestone/ Revised Construction Schedule:
Problem: The contract interim milestone 3 (installation of the
modular buildings) was scheduled for 11/14/88. This milestone
slipped to 12/23/88.
Action: Negotiations were finalized on 12/17/88, when the
contractor reevaluated the construction schedule and concluded
that all current delays can be made up during the remaining
construction period. The project completion date remains as
scheduled on 2/18/89. As a result of accepting the revised
schedule, the County will not assess any liquidated damages
against the interim milestone dates behind schedule.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PPROGRFSS REPORT NO. 5 DECEMBER 1988
♦ Wastewater Treatment Facility
a. Delayed Milestone:
Problem: Due to scope of work changes, several rain days,
unknown utilities and poor soil conditions, the construction
schedule has slipped approximately 30 calendar days beyond the
January 15, 1989 completion date.
Action: The CM has arranged negotiations with the contractor in
early January to revise the schedule and establish a new
completion date.
b. Interim Sewage Treatment Design:
Problem: The interim sewage treatment design consisting of a
temporary septic tank and leach pit is designed to treat
approximately 10,000 gallons per day. This volume increase is to
protect against system failure and was not meant to allow for
facility population expansion.
Action: The Sheriff's Department will be advised that wastewater
rates should remain at approximately current levels during
periods of wet soil conditions.
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C O N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 5 DECEMBER 1988
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 5 DECEMBER 1988
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
CONTENTS:
A. Schedule Analysis:
1. General '
2. West County Justice Center _
a. Design
b. Construction
C. Areas of Concern
3. Marsh Creek Detention Facility
a. Design
b. Construction
4. Martinez Detention Facility
a. Design
B. Financial Analysis:
1. General
2. West County Justice Center
a. Design
b.; Construction
C. Areas of Concern
3. Marsh Creek Detention Facility
a. Design
b: Construction
4. Martinez Detention Facilitv
a., Design
b.l Construction
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
SECTION II/PART A
S C H E D U L E A N A L Y S I S
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C O N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 5 DECEKBER 1988
SCHEDULE ANALYSIS
1. GENERAL:
The detailed schedule report is subdivided by three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The three projects are further divided into the design
and construction phases. The design portion will include general design
data and a progress narrative. The construction section will be subdivided
by each contract and will provide contract data, a progress narrative, plus
a bar chart.
2. West County Justice Center
a. Design:
The furnishing, equipment and signage Design Development phase
presentation was made to the Sheriff's Department on December 6. The
general scope was approved in concept. The consultant's cost estimate
is due the second week in January.
b. Construction:
The West County Justice Center project includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract A), which is substantially complete.
2) The second is for the construction of the detention facility
(Contract B).
The detailed reports for each contract follow:
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
SCHEDULE ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: December 25, 1988
1. SCHEDULE STATUS:
PROGRESS TO DATE:
PLANNED: 98%
ACTUAL: 98%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 84 CALENDAR DAYS
TIME EXTENSION APPROVED: 84 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 10/12/87
INITIAL CONTRACTUAL COMPLETION: 4/8/88
REVISED CONTRACTUAL COMPLETION: 7/2/88
SUBSTANTIAL COMPLETION: 7/2/88
COMPLETION VARIANCE: 0 CALENDAR DAYS
2. PROGRESS NARRATIVE:
As of July 2, 1988, Contract A was substantially complete (except for pump
station equipment, which is contractually scheduled for completion in May
1989). Punch list work is close to completion.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PgOGRFSS REPORT NO. 5 DECEMBER 1988
SCHEDULE ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Company
Report Date: December 25, 1988
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: 27.977
Actual: 18.307
INITIAL CONTRACTUAL DURATION: 640 CALENDAR DAYS
TIME EXTENSION REQUESTED: 6 CALENDAR DAYS
TIME EXTENSION APPROVED: 0 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: -14 CALENDAR DAYS
NOTICE TO PROCEED: 7/8/88
INITIAL CONTRACTUAL COMPLETION: 4/9/90
REVISED CONTRACTUAL COMPLETION: 4/9/90
FORECASTED COMPLETION: 4/23/90'^
COMPLETION VARIANCE: -14 CALENDAR DAYS
(Forecasted vs Initial Completion)
4/23/90 is Contractor's Forecasted Completion based on the 12/25/88
CPM schedule update.
2. PROGRESS NARRATIVE
a. Building One (Administration Building): Underslab electrical and
communication installation was about 957 complete at the west side and
907 complete at the east side. Underground plumbing installation was
approximately 987 complete. Foundation footing construction was about
957 complete. The first two courses of concrete blocks were 957
complete at the west side and 907 complete at the east side.
Slab-on,-grade installation was 807 complete at the west side and 507
complete at the east side. Installation of hollow metal door frames
was 957' complete at the west side. According to the Contractor's
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
Schedule Analysis
Walsh Construction Company (continued)
December CPM schedule =update, the project critical path still goes
through Building No. 1. While a four (4) calendar day delay has been
assessed against the underground plumbing/structural conflicts,
additional schedule slippage observed for Building No. 1 (due to the
Contractor's unsatisfactory progress) in the last report period has
not been reduced. CM is monitoring the schedule closely.
b. Building Two (Medical/Dental/Library/Classroom Building): Foundation
footing construction was complete. First two courses of masonry remain
507 complete. Underslab plumbing is 987 complete. Underslab conduit
is 907 complete.
C. Building Three (Multi-purpose Building): Foundation footing
construction was complete
d. Building Four (Inmate Housing/Central Visiting): Slab-on-grade pours
were complete. Exterior concrete block wall first lift was 907
complete. Above-ground plumbing was 257 complete. Installation of
hollow metal frames was 407 complete.
e. Building Five (Inmate Housing): Exterior concrete block wall first
lift was 957 complete.
f. Building Six (Inmate Housing): Slab-on-grade pours for the wings were
complete. Exterior concrete block wall first lift was 957 complete.
g. Building Seven (Inmate Housing): Slab-on-grade pours for the wings
were complete. Exterior concrete block wall first lift was 957
complete.
h. Building Eight (Inmate Housing): Exterior concrete block wall first
lift remained 957 complete.
i. Site Utilities: No additional progress for storm drain system,
sanitary sewer system, and site waterline. Site gasline system has
not yet started. Site underground electrical installation was 1007
complete. Site underground communication conduit installation was
approximately 907 complete.
j. Site Work: Due to winter rain, there was little progress on site
work.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
C. Areas of Concern
1). CPM Schedule:
Problem: The initial CPM schedule was rejected due to questionable
activity durations and logic, crew loading and cost loading.
Action: The Contractor has resubmitted the schedule, cost loading and
manpower loading for the CM's review.
2). Communication Multiplex Unit
Problem: The Contractor stated the specified multiplex unit cannot
provide the specified performance and is no longer made. The
Architect tentatively agreed to upgrade the multiplex unit pending
contractor's submittal of a technical proposal.
Action: The CM instructed the Contractor to expedite the proposal
submittal.
3). Carpet Submittal
Problem: The substitute carpet submittal does not meet the specified
carpet in both color and texture.
Action: The Contractor has been directed to resubmit to match the
specified carpet.
4). Loading Dock Concrete Block Types
Problem: Due to concrete block delivery problems, the Contractor
proposed to substitute precision blocks at the loading dock with
colored split-face concrete block.
Action: Contractor's proposal was accepted by the County, CM and AE
to help expedite the work.
5). Exception Notice No. 21
Problem: The Contractor placed aged-and-rejected concrete in the
footings of a store room at the south east corner of Building 1.
Action: CM directed the Contractor to remove the bad concrete and
replace with good concrete, and issued a serious warning to the
Contractor.
6). Silt Deposit into Storm Drain System
Problem: Silt was carried by the storm runoff into the storm drainage
system.
Action:', CM directed the Contractor to take erosion control measures
to stop and prevent continued silt deposit and to clean up the storm
drains.,
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 5 DECEMBER 1988
7). Water Heater and Storage Tank Submittal
Problem: The Contractor disagreed with the AE's rejection of the
subject submittal and stated that they had submitted the tanks per the
specified performance requirement.
Action: The AE agreed to re-evaluate the Contractor's submittal.
3. Marsh Creek Detention Facility
a. Design
♦ Modular Dormitories
Final approvals were forwarded by the local fire district on 12/2/88. The
approval was conditional on further investigations into the insufficient
fire water into the facility.
♦ Wastewater Treatment Facility
John Carollo Engineers issued the interim sewage. system plans on December
23, 1988. The design consists of a 9000 gallon temporary septic tank and a
65,000 cubic foot leach pit. The sewage is designed to be routed through
gravity sewer lines to different locations, depending on the existing
system's conditions.
b. Construction
Currently the Marsh Creek Detention Facility program includes two contracts
for the construction and installation of the modular dormitories and the
construction of the wastewater treatment facility. Reports for each
project follow:
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
R PROGRESS REPORT NO. 5 DECEiMER 1988
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
CONTRACTOR: Meehleis Modular Buildings, Inc.
Report Date: December 25, 1988
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: 507
Actual: 537
INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS
TIME EXTENSION REQUESTED: 0 CALENDAR DAYS
TIME EXTENSION APPROVED: 0 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 10 CALENDAR DAYS
NOTICE TO PROCEED: 8/2/88
INITIAL CONTRACTUAL COMPLETION: 2/18/89*
REVISED CONTRACTUAL COMPLETION: N/A
FORECASTED COMPLETION: 2/18/89
COMPLETION VARIANCE: 0 CALENDAR DAYS
Completion schedule for second dormitory. First dormitory is scheduled
for occupancy on December 31, 1988
2. PROGRESS NARRATIVE:
a. In-plant, all sixty (60) modules were shipped to the site. A few
modules suffered damage to interior wood trim during shipping,
however, all damaged interior finishes can be readily repaired
on-site.
b. On-site, the grading operation for both building pads were completed.
The building pads were accepted by the County's consulting
Geotechnical Engineer before foundation trenching began. Only partial
approval by the County's Building Inspection Department was granted
for the rebar inspection of Dorm No. 1 foundation before the concrete
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C 0 N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 5 DECEMBER 1988
2. PROGRESS NARRATIVE:(Cont`d)
was poured. The issue .is the subject of the 12/27/88 meeting with the
Building Inspection Department. All sixty modules were set onto their
foundations on December 23, 1988. Installation of modules are on the
critical path and were set in rainy weather; however, the contractor
has expressed concern about the amount of water damage the site
received from 12/19/88 through 12/23/88. The construction, to date,
is on schedule with the anticipated completion on 2/18/89.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 198€
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
CONTRACTOR: Pacific Mechanical Corporation
Report Date: December 25, 1988
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: NA�
Actual: NA
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 0 CALENDAR DAYS
TIME EXTENSION APPROVED: 0 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: "Pending EIR"
NOTICE TO PROCEED: 8/24/88
INITIAL CONTRACTUAL COMPLETION: 1/15/88
REVISED CONTRACTUAL COMPLETION: N/A
FORECASTED COMPLETION: N/A
COMPLETION VARIANCE: 0 CALENDAR DAYS
X
The initial schedule was voided following the Court ordered work stoppage.
2. PROGRESS NARRATIVE:
Work continued on the gravity sewer line within the central section of the
facility; however, unstable soil conditions exist in front of the kitchen
where most of the work is taking place. The contractor is approximately 30
calendar days from completion. Negotiations are scheduled for early
January to evaluate and revise the January 15, 1989 completion date.
-21-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PgOGRESS REPORT NO. 5 DECEMBER 1988
4. Martinez Detention Facility
a. Design
The contract for the construction documents, bidding and construction phase
services was approved by the Board of Supervisors on November 29. The
Consulting Services Agreement was sent to County Counsel for their review on
November 23. Once approved as to form, the Contract will be sent to the
Design Partnership for their approval.
-22-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
SECTION IMPART B
F I N A N C I A L A N A L Y S I S
-23-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECKUM 1988
SECTION II/PART B
FINANCIAL ANALYSIS
1. General:
The detailed financial report is divided into three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The projects are further divided into the .Design and
Construction phases. The Design portion will include a narrative. The
Construction section will be subdivided by each contract and will provide
contract data, where available, narratives and cost curves.
2. Nest County Justice Center
a. Design:
The Architect's basic fee is $2,705,923 of which $2,330,386 (867) has
been paid. In addition, the Architect has been authorized $376,020
for extra services, of which $142,942 (387) has been paid.
b. Construction:
The West County Justice Center financial report includes two
contracts:
1) The first contract was for the rough grading of the project site
(Contract "A") which is substantially complete.
The remaining contingency for Contract "A" is in deficit by
($23,130), if all changes are issued.
2) The second contract is for the construction of the detention
facility (Contract "B").
The remaining contingency for Contract "B" is $1,189,087.
The detailed report for each contract follows:
-24-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
FINANCIAL ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: December 25, 1988
1. FINANCIAL STATUS:
A. CONTRACT AWARD $1,367,N785
%r B. CONTINGENCY $ 116,389
C. BUDGET (A + B) $1,484,174
**D. APPROVED CHANGE ORDERS $ 121,565
E. NUMBER OF CHANGE ORDERS 20
F. CHANGES IN PROGRESS $ 17,954
G. CONTINGENCY BALANCE (B - D - F) ($ 23,130)
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F+H) $1,507,304
***J. VARIANCE ($ 23,130)
K. PAYMENTS PROCESSED TO DATE (Dec. 12 report) $1,443,944
L. PAYMENT REQUESTED (Work thru Dec) $1,443,944
Includes the 5% Supplemental Work Allowance ($68,389) and the $48,000
right-of-way delay negotiated settlement.
Includes executed Change Orders Nos. 1 through 20. Claims and pending
change orders are in addition to this amount.
>t* ($23,130) is the amount of cost overrun beyond the contingency amount, due
to changes which are in progress and may not be approved subject to
negotiation .
2. NARRATIVE:
There was no change in the financial status.
-25-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
FINANCIAL ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Co.
Report Date: December 25, 1988
1. FINANCIAL STATUS:
A. CONTRACT AWARD $28,947,600
B. CONTINGENCY $ 1,446,780
C. BUDGET (A + B) $30,394,380
D. APPROVED CHANGE ORDERS $ 0
E. NUMBER OF CHANGE ORDERS 0
F. CHANGES IN PROGRESS $ 257,693
G. CONTINGENCY BALANCE (B - D - F) $ 1,189,087
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F)� $29,205,293
J. VARIANCE $ 1,189,087
K. PAYMENTS PROCESSED TO DATE (Dec. 12 report) $ 2,585,190
L. PAYMENTS REQUESTED (Work thru December) $ 5,268,373
Includes a lump sum settlement of $25,000 for the underground
plumbing/structural conflict claim.
2. NARRATIVE:
A. PC's issued or initiated for Pricing this Period:
42 WHITE SAND FOR PRECAST
43 EXTRA STOCK WINDOW SCREENS
44 TRAP PRIMERS AND HOSE BIBBS
45 LOADING _DOCK LEVELER-ELECTRICAL REQUIREMENTS
46 POWER FOR WATER CIRCULATION PUMPS
-26-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
CONTRACT B: WALSH CONSTRUCTION COMPANY (continued)
47 RELOCATE DOOR FRAMES
48 BUILDING 1 SPREAD FOOTING REBAR
49 PUBLIC TELEPHONE OUTLETS
50 NOT ISSUED
51 DOOR 41001 @ FIRE RISER CLOSET
52 STAINLESS STEEL ELEVATOR DOORS
53 DELETE FIRE DAMPER
54 FUTURE BUILDING STUB OUTS
B. The status of the fifty-four (54) PC's issued/initiated to date is as
follows:
1. Change order documents
being routed for signatures: 7 PC's (Nos. 3, 6, 10, 16, 18, 20
and 22)
2. Negotiation completed,
change order documents
being prepared: 13 PC's (Nos. 1, 4, 8, 11, 23, 24,
31, 35, 40, 41, 42, 45 and
46).
3. Pricing Received/
Negotiation underway: 5 PC's (Nos. 2, 14, 21, 38, and 54).
4. Voided/Not issued/
No Cost Change: 3 PC's (Nos. 5, 7 and 50).
5. T&M work: 5 PC's (Nos. 9, 15, 17, 19 and 29).
6. Pricing needed from WCC: 21 PC's (Nos. 12, 13, 25, 26, 27, 28,
30, 32, 33, 34, 36, 37, 39,
43, 44, 47, 48, 49, 51, 52,
and 53).
3. COST CURVES: (see attached)
Two (2) cost curves are attached, comparing the actual progress (cumulative
actual value of work completed and permanent materials delivered to site) as
of the report, date (12/25/88) to the Contractor's forecast progress. The
Contractor's forecast (early start forecast and late start forecast) are
based on the values assigned to individual activities in the Contractor's
progress schedules. The first curve compares the actual progress to the
revised forecast indicated in the Contractor's 12/25/88 progress schedule
update. The second curve compares the actual progress to the original
forecast indicated in the Contractor's initial progress schedule. The
actual value of work completed to date is $5,268,373. The actual amount of
payment to the Contractor is the value of work less a 10% retention.
-27-
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEKSER 1988
C. Areas of Concern
1). Kitchen Equipment
Problem: The Architect changed the quick chill refrigerator and carts
in response to the County's request.
Action: The CM requested the Contractor to submit a price quotation
for the change.
2). Seven (7) Steel Windows
Problem: ' AE and the County requested that seven (7) windows be
withheld from fabrication pending redesign.
Action: AE has been put on notice to expedite the redesign.
3). Sprinkler Pipe Hanger
Problem: The Contractor proposed to use hanger rods dropped through
the metal decking to hold sprinkler head piping. Proposal was
rejected by the AE as the proposal does not meet NFPA (National Fire
Protection Association) structural loading requirement. The
Contractor stated that in order to meet this loading requirement, the
specified roofing system must be strengthened.
Action: The AE has directed the Contractor to provide additional
steel supports as per the intent of the specifications to hold the
hanger rods.
4). Door Position Switch
Problem: The sally port and exterior doors were prepared for the
wrong door position switch.
Action: The CM directed the Contractor to provide the specified
Foldger Adams door position switch.
-30-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DROEMHER 1988
3. Marsh Creek Detention Facility
a. Design:
Since FY86-87, $338,900 in County funds has been encumbered for the
planning, design and management of the various projects at the MCDF. To
date, $312,479 of the total encumbrance has been paid to the professional
consultants.
b. Construction:
The Marsh Creek Detention Facility financial report includes two contracts:
1) The first contract is for the design, fabrication and installation of
two 120-bed modular dormitories. The contract award was $2,449,000 of
which $116,619 is a supplemental work allowance for change orders.
2) The second contract is for the construction of a Wastewater Treatment
Facility and related infrastructure. This work is being executed on a
time and materials basis with a contract limit of $735,000.
-31-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PgOGRESS REPORT NO. 5 DECEMBER 1988
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
Construction Contract
CONTRACT Meehleis Modular Buildings, Inc.
Report Date: December 25, 1988
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 2,332,381
B. CONTINGENCY $ 116,619
C. BUDGET (A + B) $2,449,000
D. APPROVED CHANGE ORDERS $ 10,519
E. NUMBER OF CHANGE ORDERS 1
F. CHANGES IN PROGRESS $ 20,578
G. CONTINGENCY BALANCE (B - D - F) $ 85,522
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 2,363,478
J. VARIANCE $ 0
K. PAYMENTS PROCESSED TO DATE (Dec 12 report) $ 930,769
L. PAYMENTS REQUESTED (Work thru Dec) $ 1,679,569
2. NARRATIVE:
A. PC's Issued for Pricing This Period
None
-32-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
B. Status of 15 PCO's issued/initiated to date is as follows:
1. Awarded (1): PC 1
2. Voided (2): PC 2, 13
3. Negotiated (8): PC 3, 4, 5, 6, 7, 8, 10, 14
4. Negotiation underway (3): PC 11, 12, 15
5. Authorized as T&M work(1): PC 9
-33-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
Construction Contract
CONTRACT: Pacific Mechanical Corporation
Report Date: December 25, 1988
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 735,000
B. CONTINGENCY $ 0
C. BUDGET (A + B) $ 735,000
D. APPROVED CHANGE ORDERS $ 0
E. NUMBER OF CHANGE ORDERS 0
F. CHANGES IN PROGRESS $ 0
G. CONTINGENCY BALANCE (B - D - F) $ 0
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 735,000
J. VARIANCE $ 0
K. PAYMENTS PROCESSED TO DATE (Nov. 14 report) $ 403,917
L. PAYMENTS REQUESTED (work thru Nov. ) $ 580,861
2. NARRATIVE:
Time and material contract.
-34-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
4. Martinez Detention Facility
a. Design:
A $430 expense was recorded during the month for management costs associated
with preparing and negotiating the Architect's contract.
b. Construction:
The construction estimate is $386,259, which is based on the architect's
Design Development phase estimate. The project is funded by a Proposition
52 grant.
-35-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. S DECEMBER 1488
S E C T I O N III
ATTACHMENTS
-36-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 5 DECEMBER 1988
S E C T I O N I I I
C O N T E N T S:
1. Attachment A . . . . . . . . . . . . . . . . . . . . . . . . . Cost Summary
2. Attachment B . . . . . . . . . . . . . . . . . Potential Change Order Logs
a. West County Justice Center, Project A
b. West County Justice Center, Project B
c. Marsh Creek Detention Facility, Modular Dormitory Project
3. Attachment C . . . . . . . . . . . . . . . . . . . . . Potential Claim Log
a. West County Justice Center, Project B
4. Attachment D . . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule
a. West County Justice Center. Project B
b. Marsh Creek Detention Facility
♦ Modular Dormitories
-37-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. S DECEMBER 1988
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LESS REPORT NO. 5 DECM-CM 1983
A T T A C H M E N T C
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PgOGRESS REPORT NO. S DECE4MM 1988
A T T A C H M E N T D
-49-
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