HomeMy WebLinkAboutMINUTES - 05231989 - 2.2 001201
Tom:
BOARD OF SUPERVISORS
'
FROM: GARY T. YANCEY Contra
District Attorney C )st
DATE: May 11 , 1989
SUBJECT: APPROVAL OF ADDITIONAL POSITIONS FOR THE DISTRICT ATTORNEY' S "`d
FAMILY SUPPORT DIVISION
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Approve the addition of 15 clerical positions (see attached) to District Attorney's Family
Support Division (Budget Unit 0245) at no net County cost.
FISCAL IMPACT:
There will be no net County cost by adding these positions. All costs for the positions
will be covered by SEIF revenue. Excess SEIF, by law, can be used for Family Support
purposes only.
REASONS FOR RECOMMENDATION/BACKGROUND:
At the recommendation of the Internal Operation Committee, a November 29, 1989, Board Order
authorized the County Administrator to develop with the District Attorney a phased program
for the addition of staff in the Family Support Division which will accomplish all of the
following objectives:
A. Maximize the ability of the Family Support Division to respond promptly and
accurately to requests for information from clients and the general public.
B. Allow the automation of the Family Support Division in the most cost-effective
manner possible.
C. Require the allocation of no additional net County cost.
D. Generate the maximum amount of Family Support funds for those who seek the
services of the District Attorney's Family Support Division, or who are referred
to the Family Support Division under existing federal or state law and
regulations.
E. Finance the addition of staff and the automation of the Family Support Division
with the maximum of federal and state funds and the minimum need to draw on the
existing Family Support Trust Fund.
The requested action implements the first phase of the program to add Family Support staff,
pursuant to that Board Order.
CONTINUED ON ATTACHMENT: YES SIGNATURE'
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD C MITTEE
APPROVE OTHER -
SIGNATURE(S):
ACTION OF BOARD ON May 23 , 19.89 APPROVED AS RECOMMENDED X OTHER _
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: District Attorney ATTESTED _ May 23 , 1989
Director, Family Support Division PHIL BATCHELOR, CLERK OF THE BOARD OF
County Administrator, SUPERVISORS AND COUNTY ADMINISTRATOR
Justice Systems Program Director
BY ,DEPUTY
M382/7-83
CONSEQUENCES OF NEGATIVE ACTION:
Failure to approve these positions will result in deterioration of the District Attorney's
capability to collect and distribute timely Family Support payments from non-paying and
delinquent parents. .
The requested positions are critical for the District Attorney's Family Support Unit to
achieve federally mandated expedited processing requirements. Failure to meet such
requirements can result in the loss of millions of dollars in federal AFCD payments to the
County, according to federal law.
OFFICE OF DISTRICT ATTORNEY
Gary T.Yancey CONTRA COSTA COUNTY
District Attorney FAMILY SUPPORT DIVISION
L.Douglas Pipes
Senior Deputy District Attorney
Director
MEMORANDUM
TO: Gary T. Yancey Date: March 10 , 1989
District Attorney
FROM: L. Douglas Pipes
Senior .Deputy District Attorn
Director
SUBJECT: Request for Additional Staff Authoriz ions
Pursuant to the Resolution of the Board of Supervisors dated
November 29 , 1988 , I recommend that 15 additional staff positions be
authorized for the Family Support Division, and that the Family
Support Division be given authority to fill these positions as
qualified applicants are found to fill them.
The 15 positions are as follows : 4 Account Clerks, 2 Senior Level
Clerks , 7 Experienced Level Clerks , and 2 Beginning Level Clerks .
These 15 additional positions will be utilized as follows :
Administrative I Unit (5 positions)
1-Experienced Level Clerk (Support Clerk)
This clerk is needed to type and perform other clerical duties for the
Director, Assistant Director and Office Manager, answer the management
telephone and perform special projects , such as maintenance of
regulatory letters and reports . The work that this clerk would
perform is currently left undone or is performed by other clerical
staff whose normal duties are neglected or postponed.
4-Account Clerks
These clerical positions are needed to perform account audits on
existing Family Support cases . These audits are currently performed
by Collections Officers . The audits are usually complex and
time-consuming and materially detract from the Collections Officers
time to target delinquent accounts for collection activities .
In the Monitor/Review Units 79% of the time of those workers is spent
on cases where the obligor is paying, even though only 40% of the
9 , 500 cases in those units pay each month. Much of their time is
spent auditing cases 'when disputes arise over the amounts owed.
Gary T. Yancey 2 March 10 , 1989
District Attorney
Utilizing account clerks to do case audits would free these 10
Collections Officers in Monitor/Review to devote much more time to
targeting non-paying and delinquent cases for enforcement action.
Four account clerk positions are needed. Our staff records indicate
that our Monitor/Review Collections Officers perform 750 audits , which
we call Payment and Liability summaries , each month. The average time
needed to perform an account audit is one hour.
Utilizing account clerks to do audits would require the Collections
Officers to prepare the background data necessary for a Payment and
Liability Summary - Court Order dates and amounts , periods of aid and
information on assignment of support rights - which should average
about 15 minutes per case . Thus , each audit by an account clerk
should average 45 minutes .
Over the course of a typical month each account clerk would be able to
perform 186 audits . While four positions would still leave us short
by about 100 audits per month, we want to get some actual experience
with account clerk audits before determining whether a fifth position
is needed.
We estimate that adding four account clerks will conserve about 6 days
of work per month for each of our 10 Monitor/Review case workers , and
will thus free them to more actively pursue non-paying obligors .
Administrative II Unit �(5 Positions)
1-Senior Level Clerk (Deputy Clerk)
This clerk would handle the increasing number of court filings and
will provide adequate back-up to the Deputy Clerk duties .
We have a steadily increasing number of cases filed in court. By
special agreement with the Superior Court Clerk' s Office , we handle
our own filings with a staff member who is also a Deputy Clerk. The
work associated with this filing process is beginning to outstrip our
capacity to perform the work. From 1987 to 1988 we experienced the
following increases in our filings : Support Orders (26%) , Paternity
Adjudications (19%) , Paternity Adjudications with Support Orders
(32%) , Wage Assignments (30%) , Writs of Execution (21x) , Summons and
Complaints (57%) . As a result , we are having to pull other staff away
from their duties to assist the Deputy Clerk. This problem is
expected to increase dramatically within the next year as we implement
numerous procedural changes to comply with time deadlines mandated by
the federal Welfare Reform Act of 1988 .
1-Experienced Level Clerk (Lien Clerk)
This clerk will be responsible for the clerical process of recording
child support judgments to create liens .-On real property. The Board of
Gary T. Yancey 3 March 10 , 1989
District Attorney
Supervisors has endorsed our plan to record child support judgments to
create liens on obligors ' real property. Additionally, on January 11 ,
1989 , the State Department of Social Services issued FSD Letter No.
89-2 which mandates us as of February 1 , 1989 , to record all new
support judgments , and as of January 11 , 1990 , to have our entire
caseload of existing orders recorded.
We have no personnel to carry out this work. We need at least this
one position to handle recordings of judgments on a full-time basis .
1-Experienced Level Clerk (Utility Clerk)
This clerk will assist on a regular basis and provide back-up to the
(2) mail clerks . The clerk will also provide back-up for the clerk
who handles certifications and the clerk who receives notices from the
Social Service Department.
Our incoming mail has increased sizeably in the last year. In January
of 1989 we received 7 , 234 pieces of mail, a 7% increase in just 8
months . We have had to hire a temporary clerk to spend 4 hours each
day to assist our incoming mail clerk to handle this load. The nature
of this work is that all mail should be handled by the end of the day.
We are presently unable to keep up with the daily mail. The increase
has overwhelmed the two mail clerks . In order to prepare the
afternoon mail for Central Service pick-up , we must divert clerical
staff from their regular duties to help the mail clerk prepare the
Central Service mail.
2-Beginning Level Clerks (File Clerk)
We currently have two file clerks : (1) whose primary assignment is
Intake/Locate Units (12 Collections Officers) and (1) whose primary
assignment is the Monitor/Review Units (10 Collections Officers) .
The increased mail has caused these two clerks to have less and less
time to assist with the mail in other units where the Collections
Officers desperately need assistance.
The new clerks would be assigned as follows : (1) Enforcement/Legal
Unit (9 Collections Officers) and (1) Establishment and Composite
Units (combined total of 11 Collections Officers) .
These clerks would provide regular clerical support for these other 4
Units - pulling case files , refiling case files , and connecting
incoming mail to case files for Collections Officers and Attorneys .
The work of these clerks would free the Collections Officers in these
units to concentrate on collections , not clerical , work.
Gary T. Yancey . 4 March 10 , 1989
District Attorney
Reception Unit (3 positions)
We continue to have a large back-log in referrals from the Social
Service Department.
AFDC and Foster Care referrals are approximately one month behind and
reciprocals are one week behind. Non-aid applications are current and
are cleared daily.
We currently receive an average of 58 referrals from Social Service
every day. Sixteen of these referrals are cases in which we have an
existing child support case. Thus , every day we are required to
perform a full clearance on 42 cases from Social Service. Each month
we perform 903 full case clearances .
The clearance of a case requires the staff worker to check the names
of the absent parent, caretaker and child to determine if we have an
existing or closed case on the parties . The worker must check our
master card index and our microfiche of cases to make this
determination. If the names are the same as or similar to existing
names in our files , the worker must locate the existing case file to
compare the information on the new referral with the existing case.
The clearance process is sometimes delayed for days or weeks because
of insufficient staff to locate existing case files .
The clearance process requires the worker to prepare a clearance
sheet, to prepare a temporary index card, to assign a Collections
Officer to the case , and to forward the referral for further
processing.
Depending on the complexity of each referral, one full-time clerk can
clear an average of (12) referrals per day (258 per month) . We
currently have 2 clerks processing referrals on a full-time basis .
These two clerks process 516 referrals per month. A third clerk
spends approximately 75% of her time on clearances and 25% on other
duties which include counter/reception work. This third clerk
processes approximately 9 referrals per day (194 per month) . The
total processed by these three positions is 710 per month.
Thus , every month we fall behind in processing of Social Services
referrals by 193 cases .
In addition, in 1989 we will begin to receive additional referrals
each month on Medi-Cal only cases , which we are required to handle as
of January 1 , 1989 . We have been notified by the Social Service
Department that we will be receiving approximately 1 , 300 medical
referrals per month. If this number is actually correct , then we w411
need another 3-1/2 positions to handle the medical referrals .
Thus , we need a minimum of 3 new experienced clerks just to keep pace
with the present increased flow of Social Service referrals .
Gary T. Yancey 5 March 10 , 1989
District Attorney
By August of 1990 we will be required by the federal government to
handle all referrals within 2 working days . Failure to meet this
standard will cause us to fail audit and could jeopardize up to 5Z of
Contra Costa County AFDC federal and state moneys ($4 million per
year) . We cannot afford any delays in opening new cases on Social
Service referrals .
Legal Services (2 Positions)
1-Experienced Level Clerk (Support Clerk)
This clerk will be responsible for answering the phones for the
Attorneys , typing URESA petitions and transmittals , locating cases to
send for execution, filing orders in cases , and keeping controls on
new cases coming into Legal/Enforcement. This clerk will file index
cards , type control cards , deliver cases to the Attorneys and
Collections Officers and will maintain the index card file for the
Legal Services Unit.
These functions are currently performed by Legal Services Clerks . The
amount of time which has been consumed by these functions has been a
major contributing factor to the Legal Services Clerks ' backlogs in
the typing of court petitions and orders .
1-Senior Level Clerk (Legal Services Clerk)
There is a continuing increase of work coming into the Legal Services
Unit . The increase is due to :
1 . Reorganization of Legal/Enforcement.
Legal Services Clerks must now keep controls on all cases
coming into Legal/Enforcement. They type and maintain
control cards for the 30 day time limit for Legal
Collections Officers to perform their work. They also type
and maintain index cards for the Attorney caseload, which is
no longer assigned alphabetically.
2 . New procedures for the typing and processing of legal
documents :
a. Notices of Motions and Proofs of Service .
b . Workers ' Compensation Claims .
C . Applications and Orders for Health Insurance Coverage.
d. Expedited Processes Controls .
Gary T. Yancey 6 March 10 , 1989
District Attorney
3 . A significant increase . in typing and processing Abstracts
of Judgment and Court Date Stipulations .
The increasing caseload of the Family Support Division is producing a
large increase in the number of cases going through the contested
courtroom process . The result of this large increase is that the
Legal Clerical Unit is falling further and further behind in the
typing of petitions , complaints , stipulations and orders . These
clerks have worked overtime on two weekends and are still behind in
their work.
As of February 1989 , our typing backlogs in the Legal Services Unit
are as follows : Orders To Show Cause (77 cases) , Summons And
Complaints (170 cases) , Stipulations (45 cases) , Orders After Hearing
(16 cases) , and Notices Of Motion (10 cases) .
From August of 1988 to December 1988 we increased our production from
22 actions per day per senior level clerk, to 24 actions per day per
clerk. But the sheer volume increase of our work continues to produce
a backlog.
Conclusion
The time has now come for a major increase in the clerical staff of
the Family Support Division. Failure to increase our clerical staff
now will have disastrous consequences when the federal time deadlines
mandated by the Welfare Reform Act of 1988 are implemented in August
of 1990. I recommend the foregoing staff increases be requested from
the Board of Supervisors without delay.
LDP/nfh
(FS2 pipes)
POSITION ADJUSTMENT REQUEST No.
RCr.EiV R fMEW3te: April 6, 1989
District Attorney Dept. No./ 14 Ol � Copers
Department Family Support Division Budget Unit No. 0245 APgrg�. No. 2892 Agency No. 042
Action Requested: :Add one Clerk-Experienced Level (JWXB) position at salary level C5-1180
($1478-1797)
Proposed Effective Date: May 1. 1989
Explain why adjustment is needed: Lien Clerk - To be res onsible for the clerical process of
recording child support judgments to create liens on real property.
Classification Questionnaire attached: Yes t--� No X
Estimated cost of adjustment: Balance of FY 88-89 $$ 3
Cost is within department's budget: Yes X No Q
If not within budget, use reverse side to explain how costs are to be f ded.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments. as pe Director
Dep tmafft Head
Personnel Department Recommendation
Date: May 3, 1989
Add one 40/40 Clerk-Experienced level (JWXB) position at salary level C5-1180
($1478-1797) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
Y 11, a
Date for Director of rsonnel
County Administrator Recommendation
Date:
Approv Recommendation of Director of Personnel
prove Recommendation of Director of Personnel
Other:
or un y Adminis rator
Board of Supervisors Action MAY 2 3 1989 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/0t2 PVRD6)c.on Supervis s nd Co my Administrator
Date: MAY 2 3 1989 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85
POSITION ADJUSTMENT REQUEST 2-00"'No.
RECD t�'c�1
PERS::;;" .; �� Ebite: April 6, 1989
District Attorney Dept. -.No./ APR ZQ k� 00 '89 Copers
Department Family Support Division Budget Unit No. 0245 Org. No. 2892 Agency No. 042
Action Requested: Add one Clerk-Experienced Level (JWXB) position at salary level C5-1180
(1479-1797T—
Proposed
78- 9Proposed Effective Date: May 1. 1989
Explain why adjustment is needed: To provide clerical support for the Director, Assistant
Director and Office Manager. This clerical work is currently left undone, delayed or per-
formed-by other clerical staff whose normal duties are neglected or postponed.
Classification Questionnaire attached: Yes Q No Q
Estimated cost of adjustment: B lance of FY 88789 $ 3,980,
Cost is within department's budget: Yes No 49;�
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. f
Use additional sheets for further explanations or comments. 00D R__� s Director
fo epaZZ Head
Personnel Department Recommendation
Date: May 3, 1989
Add one (1) Clerk-Experienced level (J41XB) position at salary level C5-1180
($1478-1797) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
Maw 1 19R9 A^tj
Date for Director of P rsonnel
County Administrator Recommendation
Date: _57— �
Approv Recommendation of Director of Personnel
ove Recommendation of Director of Personnel
Pther:
ff-orr-fofty AdfififitsTrator
Board of Supervisors Action Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/ on MAY 2 3 1989 Superviso s d County Administrator
MAY 2 3 1969
Date: By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85
POSITION ADJUSTMENT REQUEST —002 No. 'SU
A,gril 6. 1989
District Attorney Dept. No./ Q1 OO Copers
.Department Family Support Division Budget Unit No. 0245 AP�, q, No. 2892 Agency No. 042
Action Requested: .Add 3 Clerks-Experienced Level (JWXB) positions at salary level C5-1180
Proposed Effective Date: May 1, 1989
Explain why adjustment is needed: To provide adequate staff in the Reception Unit . Staff
needed to catch up the backlog of Social Service referrals, to deal with increase of referral
and to handle the new Medi-Cal only referrals of approximately 1,300 per month.
Classification Questionnaire attached: Yes �--t No X
Estimated cost of adjustment: lance of FY 88-89 $ 11,940.
Cost is within department's budget: Yes Nod px-�S�
If not within budget, use reverse side to explain how costs are to b ded4J �s. Director Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comment L a
D art nt Head
Personnel Department Recommendation
Date: May 3, 1989
Add three (3) 40/40 Clerk-Experienced Level (JWXB) positions at salary level C5-1180
($1478-1797) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
May 1, 1989
Date Vfo4rDiar_e_ctor o ersonnel
County Administrator Recommendation
prove ecommendation of Director of Personnel
rove Recommendation of Director of Personnel
Other:
o/_;Z��eT&nty Admi istrator
Board of Supervisors ActionPhil Batchelor, Clerk of the Board of
Adjustment APPROVE D/PCSAf46 VW on MAY 23 1989 Superviso s F d County Administrator
Date: MAY 2 3 1989 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85
2—•002 ✓
POSITION ADJUSTMENT REQUEST No. /5z&S
:-- 4te: Apri 1 69 1989
District Attorney Dept. No./ Fi-� _ !C ,) ropers
Department Family Support Division Budget Unit No. 0245 - brg. No. 2892 Agency No. 042
Action Requested: -Add one Clerk-Experienced Level (JWXB) position at salary level C5-1180
Proposed Effective Date: May 1. 1989
Explain why adjustment is needed: To assist on a regular basis and provide back-up to two (2)
mail clerks. With the increase of incoming/outgoing mail we have had to hire a temporary
clerk, plus divert other clerical staff from their regular duties to assist in this area.
Classification Questionnaire attached: Yes Q No
Estimated cost of adjustment: B lance of FY 88-89 $ 3 980
Cost is within department's budget: Yes No RZA!_L&=�
If not within budget, use reverse side to explain how costs are to be ed
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comment L. i ��rector
r D ar ent Head
Personnel Department Recommendation
Date: MAV 3, 1g99
Add one (1) 40/40 Clerk-Experienced level (J4►XB) position at salary level
C5-1180 ($1478-1797).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day foll 'in Boa d action.
ay gl, 189
Date for Director o rs nel
Count
yAdmin' ator Recommendation
Date:
Approv Recommendation of Director of Personnel
isapp ove Recommendation of Director of Personnel
Other:
for y A mini t ator
Board of Supervisors Action MAY 2 3 1989 Phil Batchelor, Clerk of the Board of
Adjustment APPROVE D/4160fWYO on Superviso a d County Administrator
Date: MAY 2 3 1989 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P3O0 M347 2/85
V/
POSITION ADJUSTMENT REQUEST 2—OOfd. Sale
RECEIVED
w--,r! nt PARNERTDate: April 6, 1989
District Attorney Dept. No./ �Pfl iE 00 � �a9 Copers
R
Department Family Support Division Budget Unit No. 0245 �rg. No. 2842 Agency No.042
Action Requested: Add one Clerk-Experienced Level (JWXB) position at salary level C5-1180
1478-T7T77—
Proposed Effective Date: May 1, 1989
Explain why adjustment is needed: To provide adequate clerical support in the Legal Unit.
Screening calls for attorneys, typing URESA petitions and transmittals, locating cases for
execution, filing orders in cases and maintaining controls on new cases assigned to
Legal/Enforcement.
Classification Questionnaire attached: Yes No X
Estimated cost of adjustment: lance of FY-88789
Cost is within department's budget: Yes No d �-�a,�a
If not within budget, use reverse side to explain how costs are to be ffiLaded.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments. L." Director
Depart Head
Personnel Department Recommendation
Date: May 3, 1989
Add one Clerk-Experienced Level (JWXB) position at salary level C5-1180
($1478-1797). .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
'���OL
May 1, 1989 .
Date fo�Directorof-\Personnel
County Administrator Recommendation
Date:(:
�PzPr;0PV1rove
Recommendation of Director of Personnel Recommendation of Director of Personnel
Other:
/11�lff 09'1 J-41W
(forl C dm> >s for
Board of Supervisors Action Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/DISAPPROVED on MAY 2 3 1989 Supervisors nd C unty Administrator
Date: MAY 2 3 1989 By:.
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85
POSITION ADJUSTMENT REQUEST 2-00"Aw No. 150
Vim—.XMDate: April 6, 1989
District Attorney Dept. No./ Copers
qo.
Department Family Support Division Budget Unit No. 0245 SPR 18g Agency No.042
Action Requested: Add one Clerk-Senior Level (JWXC) position at salary level XB-1347
1663-2123
Proposed Effective Date: Maw 1� 1Q8g__
Explain why adjustment is needed: To provide adequate Legal Services suppnrt in trpina/o/pra-
cessin4 the increases in legal documents and to assist in maintaining the Fxppditpd
Process control.
Classification Questionnaire attached: Yes Q No
Estimated cost of adjustment: Balance of FY 88789 $„ 4°-47 5 .
Cost is within department's budget: Yes No Q
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments. .` Director
o epa m Head
Personnel Department Recommendation
Date: May 3, 1989
Add one Clerk-Senior Level (JWXC) position at salary level XB-1347 ($1663-2123) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
May 1, 1989
Date for Director ersonnel
County Administrator Recommendation
Date:
6iecommendation of Director of Personnel I VT
6ive Recommendation of Director of Personnel
Other:
for o my Administrator
Board of Supervisors Action MAY 23 1989 Phil Batchelor, Clerk of the Board of
Adjustment APPROVEDJO on Supervisors and County Administrator
Date: MAY 23 1989 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85
POSITION ADJUSTMENT REQUEST -2-0020600 No. I6N A
RFL€I`EQ
PERS?
fMsAte: Apri 1 6, 1989
District Attorney Dept. No./ i� Copers
Department Family Support Division Budget Unit No. 0245 �rg. No. 2892 Agency No. 042
Action Requested: .Add one Clerk-Senior Level JWXCposition at salary level XB-1347
1663-2123
Proposed Effective Date: Max 1, 1989
Explain why adjustment is needed: Deputy Clerk. To handle the increasing number of court
filings and provide adequate back-up to the Deputy Clerk duties. By special agreement with
the Clerk's Office we handle our own filings with a staff member who is also a duty clerk.
Classification Questionnaire attached: Yes p No X
Estimated cost of adjustment: Balance of FY 88-89 $� 4 475 .
Cost is within department's budget: Yes No Q +
If not within budget, use reverse side to explain how costs are to be
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or commentL 1 �pes. irector
or par ent Head
Personnel Department Recommendation
Date: . May 16, 1989
Add one (1) 40/40 Clerk-Senior Level (JWXC) position at salary level XB-1347
($1663-2123) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
May 1, 1989
Date feor Director of o nel
County 3Di
for Recommendation
Date:
ove commendation of Director of Personnel
ove Recommendation of Director of Personnel
r:
(f6r) o d in ator
Board of Supervisors Action MAY 2 3 1989 Phil Batchelor, Clerk of the Board of
Adjustment APPROVE D4099A?W10V on Supervisors 4nd County Administrator
Date: MAY 2 3 198.9 By: ,
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85
POSITION ADJUSTMENT REQUEST No.
CAR: ENt Apri 1 6, 1989
�!.- Date:
District Attorney Dept. No./ ?� � p0 '�g Copers
Department Family Support Division Budget Unit No.0245 A'R `1j'rg. No. 92 Agency No. 042
Action Requested: Add four Account Clerk-Beginning Level (JDWB) positions at salary level
C5-1175 ($1471-1788
Proposed Effective Date: May11. 1989
Explain why adjustment is needed: To perform account audits nn approxi atplw 75n Family
Support cases each month. This would free Collections Officers to devote much more time to
targeting non-paving and delinquent cases for enforcement action.
Classification Questionnaire attached: Yes Q No
Estimated cost of adjustment: lance of FY 88789 $ 15.835.
Cost is within department's budget: Yes No d
If not within budget, use reverse side to explain how costs are to be f d.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comment
L.
s, Director
or Eartment Head
Personnel Department Recommendation
Date: May 3, 1989
Add four (4) 40/40 Account Clerk-Beginning level (JDWB) positions at salary
level .C5-1175 ($1471-1788) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
May 1, 1989
Date for Director of P sonnel
County Administrator Recommendation
Date: �--'
Approve ecommendation of Director of Personnel
prove Recommendation of Director of Personnel
Other:
. for CAdiffnistrator
Board of Supervisors ActionMAY 2 3 1989 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/ on Supervis rs nd County Administrator
Date: MAY 2 3 1989 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
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s, V/
POSITION ADJUSTMENT REQUEST �� No. / 5V b 0
PERSa = _ T ate: April 6, 1989
District Attorney Dept. No./ o Copers
Department Family Support Division Budget Unit No. 0245 AFR(rg. No. 2892 Agency No. 042
Action Requested: Add two Clerks-Beginning Level (JWXA) positions at salary level C5-1_035
x$1279-1555
Proposed Effective Date: May 1, 1989
Explain why adjustment is needed: To provide clerical support for four Collections Units -
pulling case.files refiling case files, an - nnecting incoming .maito case files or
Collections Officers and 4 attorneys. This cce-rical support would free the o ections
Officers to concentrate on collections, not clerical work.
Classification Questionnaire attached: Yes Q No XQ
Estimated cost of adjustment: Balance of FY 88789 $ 6,725.
Cost is within department's budget: Yes Q No Q -
If not within budget, use reverse side to explain how costs are to
Department,must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments. es, Director
D r ent Head
Personnel Department Recommendation Date May 3, 1989
Add two (2) 40/40 Clerk-Beginning level (JWXA) positions at salary level C5-1035
($1279-1555).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
May 1, 1989
Date for Director o rsonnel
County Administrator Recommendation
ZDate: �--`��-g
�Dp;DprCove
Recommendation of Director of Personnel Recommendation of Director of Personnel
Other:
TforTTovRy Ad in s rator
Board of Supervisors ActionPhil Batchelor, Clerk of the Board of
_ Adjustment APPROVED/ on MAY 2 3 1989 Supervisors ad Cou ty Administrator
Date: MAY 2 3 1989 By:
APPROVAL OF THIS' ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
P300 M347 2/85