HomeMy WebLinkAboutMINUTES - 05231989 - 1.4 (2) 1-040
• - - ��_...-.... Contra
fa
TO: BOARD OF SUPERVISORS _ - Costa
FROM: Phil Batchelor �o, County
County Administrator
DATE: May 11, 1989
SUBJECT: Special District Augmentation Fund
Supplemental Allocations to Fire and Other Special Districts
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
Authorize allocation from the Special District Augmentation Fund in the amount of
$1,522,505 and required appropriation adjustments for salary increases, emergency or
unanticipated operating and capital expenses not funded in adopted budgets, and budget
requests pending since adoption of the 1988-1989 FY budgets as follows:
1. West County Fire Salary Increase and Facility and
Vehicle Refurbishments $232,325
2. Oakley Fire OMAC Contract 2,500
3. Orinda Fire Salary Increase and Fuel Tank
Replacement 124,276
4. Tassajara Fire Emergency Vehicle Repairs 4,970
5. Contra Costa County Fire Salary Increase 443,000
6. Moraga Fire Salary Increase 57,000
7. Riverview Fire Salary Increase 147,436
8. Fire Districts-General Seminar 2,334
9. Flood Control Wildcat-San Pablo Creek Project 200,000
10 County Library BAIRS Project and Computer Equipment 60,664
11. Pleasant Hill Recreation and
Park District Balance of 1988-89 SDAF Allocation 225,000
12. Brentwood Recreation and
Park District Vehicle Replacement 10,000
14. Bethel Island Fire Refurbish Fireboat 13,000
FINANCIAL IMPACT:
The recommended allocations will reduce the unallocated fund balance of the fire
district share of the Special District Augmentation Fund to $2,667,060 ($2,567,626
operations and $99,434 capital), and the non-fire district's share of the Fund to
$54,185.
CONTINUED ON ATTACHMENT: X YES Signature: ��
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s):
Action of Board on: �?3,HU Approved as Recommended �_ Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X Unanimous (Absent 2'"- ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested: qiIZt.,e �3, ZfdF3P
cc: County Administrator Phil Ba chelor, Clerk of
Auditor-Controller the Board of Supervisors
County and Independent Districts and County Administrator
Community Development
Public Works-Flood Control By: 1 , DEPUTY
Sheriff-Coroner
County Library
United Professional Firefighters
-2-
REASONS FOR RECOMMMATION/BACKGROUND:
Recommendation #1 - West County Fire - $232,325
The West County Fire District requested $221,000 to refurbish two fire stations and
$30,000 to refurbish a fire truck in the 1988-1989 budget. Approval of the request
was deferred pending review of the proposed station improvements and verification of
costs. Although actual costs are still unknown, the District has determined that the
station improvements will cost approximately $150,000. The cost to make improvements
to the fire truck remains at $30,000. Accordingly, it is recommended that these
property improvements be funded.
Earlier this year, the Board of Supervisors entered into a new memorandum of
understanding with the United Professional Firefighters Local 1230, which provided for
salary increases effective January 1, 1989. The adopted 1988-1989 fire district
budgets did not include funds for salary increases for the second half of the fiscal
year. The cost of the salary adjustment for West County Fire is $52,325.
Recommendation #2 - Oakley Fire $2,500
After the adoption of the 1988-1989 budget the Oakley Fire District entered into a
contract with OMAC for the provision of planning services at a cost of $2,500.
0
Recommendation #3 - Orinda Fire $124,276
The Orinda Fire Protection District was allocated funds in its 1988-1989 budget to
replace fuel tanks at one of its stations. Because of leakage into the surrounding
soil, the District incurred extraordinary costs related to removal and disposal of the
surrounding contaminated soil in the amount of $52,325.
The new salary and benefits package discussed above, requires a supplemental
allocation of $69,000.
Recommendation #4 - Tassajara Fire $4,970
Tassajara Fire incurred unanticipated expenditures for the repair of two vehicles in
the amount of approximately $4,970.
Recommendation #5 - Contra Costa County Fire $443,000
Salary and benefit increases as discussed above for the Contra Costa County Fire
District require an allocation of $443,000.
Recommendation #6 - Moraga Fire $57,000
Salary and benefit increases as discussed above for the Moraga Fire District require
an allocation of $57,000.
Recommendation #7 - Riverview Fire $147,436
Salary and benefit increases as discussed above for the Riverview Fire District
require an allocation of $147,436.
Recommendation #8 - Fire Districts - General $2,334
Earlier this year a training seminar was held for fire service managers at a cost of
$2,334. The seminar cost was initially charged to the County Administrator's Office.
This recommended allocation is necessary to reimburse the County Administrator's
Office for the seminar costs.
Recommendation #9 - Flood Control $200,000
The Wildcat-San Pablo Creek's project is a multi-million dollar flood control project
in West County funded primarily with federal and state funds. The project requires
local funding in the amount of $2.5 million. The Flood Control District has sought
this local share through a number of sources such as: assessment districts, sale of
surplus property, East Bay Regional Park District, Special District Augmentation Fund,
Flood Control District Zone 7 property tax, draingage fees, and the North Richmond
Redevelopment Agency.
-3-
In April 1988, your Board approved a report of the Public Works Department which
outlined the proposed financial participation of local entities as discussed above.
Included in the financing plan was the participation of the North Richmond
Redevelopment Agency in the amount of $200,000. However, the Agency is not currently
able to fund its share of the costs. Accordingly, it is recommended that the
Redevelopment Agency share of the cost be funded with Special District Augmentation
Funds by a supplemental allocation to the Flood Control District. This supplemental
allocation is recommended with the understanding that the Redevelopment Agency will
reimburse the Flood Control District, which in turn will reimburse the Augmentation
Fund beginning in five years.
Recommendation #10 - County Library $60,664
During the fiscal year the County Library agreed to assume responsibility for becoming
the County member of the Bay Area Information and Retrieval Services (BAIRS). The
BAIRS Program is a consortium of libraries and social service agencies that maintains
a comprehensive file of human care services and community information for five bay
area counties. Approximately halfway through the fiscal year, this valuable program
was in danger of termination because of inadequate financial support. Accordingly,
the Library agreed to continue operating the program with the understanding that the
Library would receive supplemental allocations in the amount of $50,200 from the
Special District Augmentation Fund to cover the costs of operating the BAIRS Program
in 1988-1989. Funding is included in the proposed Library budget for 1989-1990.
The Library was authorized to purchase computer equipment in the amount of $10,464 to
maintain its automated catalog system. The County Management Information System (MIS)
Committee had approved the equipment purchase, but by the time equipment was selected
and ordered, MIS funding was not available. The Library was authorized to purchase
the equipment with the understanding that the equipment costs would be reimbursed by
an allocation from the Augmentation Fund.
Recommendation #11 - Pleasant Hill Recreation and Park $225,000
At the time the 1988-1989 district budgets and Special District Augmentation Fund
allocations were approved by your Board, the Pleasant Hill Recreation and Park
District was eligible to receive an additional $225,000 from the Augmentation Fund.
However, the District was precluded from receiving the $225,000 because of its
Proposition 4 appropriations limit. Subsequent to the adoption of the budget, the
voters of the District authorized an increase in the appropriations limit which
enabled the District to receive the balance of its Augmentation Fund allocation for
1988-1989. Accordingly, it is recommended that the District be allocated the
additional $225,000.
Recommendation #12 - Brentwood Recreation and Park District $10,000
The District has requested funds to purchase a truck for park operations.For several
years, an employee of the District had used his personal truck on an extensive basis
for District business. Recently, the employee was involved in an accident that
damaged his vehicle beyond repair. Accordindly, the District has requested funds to
obtain a truck for District use to replace the truck previously provided by the
District employee.
Recommendation #13 - Bethel Island Fire $13,000
The District acquired a used boat from the County Sheriff-Coroner's Office to be used
as a back-up to its original fireboat and to reduce response time to remote areas of
the District. The District was able to fund the acquisition costs, but has requested
funds to replace a wornout engine and install a pump.
9-CON ROLLER USE ONLY
=� CONTRA CO. COUNTY APPROVAL NEEDED BY:
A P P R 0 P R I AT 10 N'-t D J U S T M E N T BOARD OF SUPERVISORS
T/C 2 7
E] COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
COUNTY ADMINISTRATOR (Special District Augmentation Fund)
ORGANIZATION EXPENDITURE
SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CDECREASE INCREASE
ORINDA FIRE (Cont. ) 100 1001 1
7030 4895 ORINDA Fuel Tank Sta I 55,276 00
6301 Reserve for Contingencies 124,27' 00 1
6301 Appropriable New Revenue I 124,276100
I
CONSOLIDATED FIRE I 1
` 1 I
7100 1011 Permanent Salaries 1 347,600100
1044 Retirement Expense I 69,446100
1070 Workers Compensation Ins 21 ,454,00
2160 Clothing & Personal Suppl . 1 4,500100
6301 Reserve for Contingencies 443,00d 00 1
6301 Appropriable New Revenue I 443,000100
i I
MORAGA FIRE I 1
7050 1011 Permanent Salaries 1 40,000100
1014 Permanent Overtime I 4,000100
1015 Deferred Comp CTY Contrb 400'00
1044 Retirement Expense I 9,000,00
1070 Workers Compensation Ins 3,600100
` 6301 Reserve for Contingencies 57,004 00
6301 Appropriable New Revenue I 57,000100
I
RIVERVIEW FIRE I 1
7200 1011 Permanent Salaries i 111 ,734100.
1014 Permanent Overtime I 5,565100
1042 F. I .C.A. I 140100
1044 Retirement Expense I 23,971100
TOTALS I I
I 1
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I-CONTRQLLER USE ONLY
CONTRA Cl. COUNTY APPROVAL NEEDED BY:
APPROPRIATIONr'ADJUSTMENT
T/C 27 /BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
accouNT CODING BUDGET UNIT:
COUNTY ADMINISTRATOR (Special District Augmentation Fund)
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE
SUB-ACCOUNT
WEST COUNTY FIRE loo loo
I I
72.60 1011 Permanent Salaries ' 34,839100
1014 Permanent Overtime 1 4,566 ;00
1042 F. I .C.A. 1 291100
1044 Retirement Expense I 9,107 ,00
1070 Workers' Comp Insurance 1 3,096100
2160 Clothing & Personal Suppl . i 426100
4953 AUTOS and TRUCKS 1 30,000100
4829 WEST CO FIRE STA IMPR 1 150,000 00
6301 Reserve for Contingencies 232,325100
6301 Appropriable New Revenue 1 232,32.5100
OAKLEY FIRE
7017 2310 Professional/Speclzd SVCS 2,50000
6301 Reserve for Contingencies 2,500100 1
6301 Appropriable New Revenue 1 2,500100
I I
TASSAJARA FIRE 1 ti
7023 22.70 MAINTENANCE - EQUIPMENT 4,970 ,00
6301 Reserve for Contingencies 4,970 00 1
6301 Appropriable New Revenue 4,970100
� I
ORINDA FIRE 1
7080 1011 Permanent Salaries 50,000100
C� 1014 Permanent Overtime 5,000100
l) 1044 Retirement Expense 1 10,000100
1070 Workers Compensation Ins I 4,000 :00
TOTALS I I
I I
r
' AV' 9-CONTROLLER USE ONLY
CONTRA COSTACOUNTY APPROVAL NEEDED BY:
v
APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS
T/C 27
ElCOUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
COUNTY ADMINISTRATOR (Special District Augmentation Fund)
ORGANIZATION EXPENDITURE
SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE
100 100
RIVERVIEW FIRE (Cont. ) 1
72.00 1070 Workers Compensation Ins 1 4,496100
2160 Clothing & Personal Suppl 1 1 ,530 ;00
6301 Reserve for Contingencies 147,436100 1
6301 Appropriable New Revenue I 147,436100
I 1
COUNTY ADMINISTRATOR I I
_ I 1
1200 2310 Professional/Speclzd SVCS I 2,334100
(' 6301 Reserve for Contingencies 2,3341 00 1
,J 6301 Appropriable New Revenue 2,334100
1 I
FLOOD CONTROL ZONE 7 I
7527 3541 Right of Way O�-velopment 1 200,000100
6301 Reserve for Contingencies 200,0001 00 1
6301 Appropriable New Revenue 1 200,000100
I 1
COUNTY LIBRARY 1 1
I ti
0620 1011 Permanent Salary I 50,200100
4951 Office Equip, & Furniture I 10,464100
6301 Reserve for Contingencies 60,6641 00 1
6301 Appropriable New Revenue I 60,664100
I
BETHEL ISLAND FIRE ( i
7003 4956 Tools & Sundry Equipment 1 13,000 00
6301 Reserve for Contingencies 13,0001 00
f 6301 Appropriable New Revenue 1 13,000 ',00
I I
TOTALS ( 1
1 ,287,509 00 2,575,010 ;00
A�POROVED� .... - EXPLANATION OF REQUEST _
AUDITOR-Gt4TR'OLL�
' Zr v Appropriate revenue from the Special District Augmentation
11,?1vFund in the amount of $1 ,2.87,505.00 for salary increases,
By; �,. Dote Y
emergency or unanticipated operating and capital expenses
COUNTY A -MINISTRAT not funded in adopted budgets and budget requests pending,
as per recommendation from the County Administrator
er = _V #e (5/11/89) .
BOARD OF SUPERVISORS
Supervisors Powers,Fandon, 1_ ✓G
YES: Schrodor,McPcak,Todakson
N 0:
Phil Batchelor, Clerk of the Board of
Supervisors and County Administrator c
MAY 2 3 1989 �tONATURE � TITLE z DATE
,/���
By: i — Date APPROPRIATION �_ 530
ADJ. JOURNAL NO.
(M 129 Rev.2/88) I(_ _3
SEE INSTRUCTIONS ON REVERSE SIDE
__......
F
J 1.r
t{ `TM1fP
CONTRA COSTA COUNTY
ESTIMATED REVENUE ADJUSTMENT
T/C 2 4
Accouxr coolxs BUDGET UNIT:
_ COUNTY ADMINISTRATOR (Special District Augmentation Fund)
0ItsANIZAT10N REVENUE
ACCOUNT REVENUE DESCRIPTION INCREASE <DECREA'S E>
100 too
I
7260 9015 Special District Augmentation 2.32,325100 1
I '
7017 2,500100
7023 4,970100 '
1 I
7080 12.4,276100 1
I
7100 443,000100 1
7050 57,000100
I I
7200 147,4361 00
oo45
X88' 2,334, 00
752.7 200,000100 f
0008 � I I
60,664 00 1
I
7003 13,000, 00 1
I I
I
f I
� I
i
I ,
TOTALS 1 ,287,505: 00
APPIfOVED EXPLANATION OF REQUEST
AUDITOR;r `I''d�JJTiQLL �= r/ p
Project revenue from Special District Augmentation
By: Fund in the amount of $1 ,287,505 for salary increases,
COUNTY,�;o INISTA o emergency or unanticipated operating and capital
expenses not funded in adopted budget and budget
ey` ��, DteS_ �, requests pending, as per recommendation from the County
Administrator 5/11/89.
BOARD OF SUPERVISORS
YES: Supervisors Powers,Fanden,
Schroder,Weak,Torlakson
Phil [3atchelcr C160( of!)- Board of
" ��..^rvi3WS aild Court;AdmiriZtral.or
�.UN1� SIGNATURE ~L TITLE DATE
�a( 2 3 1989
7
MAY 2 5 1965 REVENUE ADJ. RA00 5308
By: — Dote
(M 8134 Rev. 2/86) JOURNAL N0.
. . Contra
'
TO: BOARD OF SUPERVI5OR5 g Costa
�
FROM: Phil Batchelor County
County Administrator "
DATE: May 11, 1989
SUBJECT: Special District Augmentation Fund
Supplemental Allocations to Fire and Other Special Districts
Specific Request(s) or Recommendations(s) & Background h Justification
RECOMMENDATION:
Authorize allocation from the Special District Augmentation Fund in the amount of
$1,522,505 and required appropriation adjustments for salary increases, emergency or
unanticipated operating and capital expenses not funded in adopted budgets, and budget
requests pending since adoption of the 1988-1989 FY budgets as follows:
1. West County Fire Salary Increase and Facility and
Vehicle Refurbishments $232,325
2. Oakley Fire OMAC Contract 2,500
3. Orinda Fire Salary Increase and Fuel Tank
Replacement 124,276
4. Tassajara Fire Emergency Vehicle Repairs 4,970
5. Contra Costa County Fire Salary Increase 443,000
6. Moraga Fire Salary Increase 57,000
7. Riverview Fire Salary Increase 147,436
8. Fire Districts-General Seminar 2,334
9. Flood Control Wildcat-San Pablo Creek Project 200,000
10 County Library BAIRS Project and Computer Equipment 60,664
11. Pleasant Hill Recreation and
Park District Balance of 1988-89 SDAF Allocation 225,000
12. Brentwood Recreation and
Park District Vehicle Replacement 10,000
14. Bethel Island Fire Refurbish Fireboat 13,000
FINANCIAL IMPACT:
The recommended allocations will reduce the unallocated fund balance of the fire
district share of the Special District Augmentation Fund to $2,667,060 ($2,567,626
operations and $99,434 capital), and the non-fire district's share of the Fund to
$54,185. 0z,CONTINUED ON ATPACUHENT: X YFS Signature: j, F/L? y4 � Zli�/
Recommendation of County Administrator '
Recommendation of Board Committee
Approve Other
Signature(s):
Action of Board on: Approved as Recommended Other
Vote of Supervisors: I HEREBY CERTIFY T11AT TITS IS A TRITE
AND CORRECT COPY OF AN ACTION TAKEN,
Unanimous (Absent ) AND ENTERED ON THE HINUTFS OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested:
cc: County Administrator Phil Batchelor, Clerk of
Auditor-Controller the Board of Supervisors
County and Independent Districts and County Administrator
Community Development
Public Works-Flood Control By: DEPUTY
Sheriff-Coroner
County Library
United Professional Firefighters
i
-2-
REASONS FOR RECOMiENDATION/BACKGROUND:
Recommendation 91 - West County Fire - $232,325
The West County Fire District requested $221,000 to refurbish two fire stations and
$30,000 to refurbish a fire truck in the 1988-1989 budget. Approval of the request
was deferred pending review of the proposed station improvements and verification of
costs. Although actual costs are still unknown, the District has determined that the
station improvements will cost approximately $150,000. The cost to make improvements
to the fire truck remains at $30,000. Accordingly, it is recommended that these
property improvements be funded.
Earlier this year, the Board of Supervisors entered into a new memorandum of
understanding with the United Professional Firefighters Local 1230, which provided for
salary increases effective January 1, 1989. The adopted 1988-1989 fire district
budgets did not include funds for salary increases for the second half of the fiscal
year. The cost of the salary adjustment for West County Fire is $52,325.
Recommendation 112 - Oakley Fire $2,500
After the adoption of the 1988-1989 budget the Oakley Fire District entered into a
contract with OMAC for the provision of planning services at a cost of $2,500.
Recommendation 113 - Orinda Fire $124,276
The Orinda Fire Protection District was allocated funds in its 1988-1989 budget to
replace fuel tanks at one of its stations. Because of leakage into the surrounding
soil, the District incurred extraordinary costs related to removal and disposal of the
surrounding contaminated soil in the amount of $52,325.
The new salary and benefits package discussed above, requires a supplemental
allocation of $69,000.
Recommendation 114 - Tassajara Fire $4,970
Tassajara Fire incurred unanticipated expenditures for the repair of two vehicles in
the amount of approximately $4,970.
Recommendation #5 - Contra Costa County Fire $443,000
Salary and benefit increases as discussed above for the Contra Costa County Fire
District require an allocation of $443,000.
Recommendation 06 - Moraga Fire $57,000
Salary and benefit increases as discussed above for the Moraga Fire District require
an allocation of $57,000.
Recommendation 117 - Riverview Fire $147,436
Salary and benefit increases as discussed above for the Riverview Fire District
require an allocation of $147,436.
Recommendation 118 - Fire Districts - General $2,334
Earlier this year a training seminar was held for fire service managers at a cost of
$2,334. The seminar cost was initially charged to the County Administrator's Office.
This recommended allocation is necessary to reimburse the County Administrator's
Office for the seminar costs.
Recommendation #9 -• Flood Control $200,000
The Wildcat-San Pablo Creek's project is a multi-million dollar flood control project
in West County funded primarily with federal and state funds. The project requires
local funding in the amount of $2.5 million. The Flood Control District has sought
this local share through a number of sources such as: assessment districts, sale of
surplus property, East Bay Regional Park District, Special District Augmentation Fund,
Flood Control District Zone 7 property tax, draingage fees, and the North Richmond
Redevelopment Agency.
i
-3-
In April 1988, your Board approved a report of the Public Works Department which
outlined the proposed financial participation of local entities as discussed above.
Included in the financing plan was the participation of the North Richmond
Redevelopment Agency in the amount of $200,000. However, the Agency is not currently
able to fund its share of the costs. Accordingly, it is recommended that the
Redevelopment Agency share of the cost be funded with Special District Augmentation
Funds by a supplemental allocation to the Flood Control District. This supplemental
allocation is recommended with the understanding that the Redevelopment Agency will
reimburse the Flood Control District, which in turn will reimburse the Augmentation
Fund beginning in five years.
Recommendation 1110 - County Library $60,664
During the fiscal year the County Library agreed to assume responsibility for becoming
the County member of the Bay Area Information and Retrieval Services (BAIRS). The
BAIRS Program is a consortium of libraries and social service agencies that maintains
a comprehensive file of human care services and community information for five bay
area counties. Approximately halfway through the fiscal year, this valuable program
was in danger of termination because of inadequate financial support. Accordingly,
the Library agreed to continue operating the program with the understanding that the
Library would receive supplemental allocations in the amount of $50,200 from the
Special District Augmentation Fund to cover the costs of operating the BAIRS Program
in 1988-1989. Funding is included in the proposed Library budget for 1989-1990.
The Library was authorized to purchase computer equipment in the amount of $10,464 to
maintain its automated catalog system. The County Management Information System (MIS)
Committee had approved the equipment purchase, but by the time equipment was selected
and ordered, MIS funding was not available. The Library was authorized to purchase
the equipment with the understanding that the equipment costs would be reimbursed by
an allocation from the Augmentation Fund.
Recommendation 1111 - Pleasant Hill Recreation and Park $225,000
At the time the 1988-1989 district budgets and Special District Augmentation Fund
allocations were approved by your Board, the Pleasant Hill Recreation and Park
District was eligible to receive an additional $225,000 from the Augmentation Fund.
However, the District was precluded from receiving the $225,000 because of its
Proposition 4 appropriations limit. Subsequent to the adoption of the budget, the
voters of the District authorized an increase in the appropriations limit which
enabled the District to receive the balance of its Augmentation Fund allocation for
1988-1989. Accordingly, it is recommended that the District be allocated the
additional $225,000.
Recommendation 012 - Brentwood Recreation and Park District $10,000
The District has requested funds to purchase a truck for park operations.For several
years, an employee of the District had used his personal truck on an extensive basis
for District business. Recently, the employee was involved in an accident that
damaged his vehicle beyond repair. Accordindly, the District has requested funds to
obtain a truck for District use to replace the truck previously provided by the
District employee.
Recommendation 013 - Bethel Island Fire $13,000
The District acquired a used boat from the County Sheriff-Coroner's Office to be used
as a back-up to its original fireboat and to reduce response time to remote areas of
the District. The District was able to fund the acquisition costs, but has requested
funds to replace a wornout engine and install a pump.
r