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HomeMy WebLinkAboutMINUTES - 05231989 - 1.4 (2) 1-040 • - - ��_...-.... Contra fa TO: BOARD OF SUPERVISORS _ - Costa FROM: Phil Batchelor �o, County County Administrator DATE: May 11, 1989 SUBJECT: Special District Augmentation Fund Supplemental Allocations to Fire and Other Special Districts Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION: Authorize allocation from the Special District Augmentation Fund in the amount of $1,522,505 and required appropriation adjustments for salary increases, emergency or unanticipated operating and capital expenses not funded in adopted budgets, and budget requests pending since adoption of the 1988-1989 FY budgets as follows: 1. West County Fire Salary Increase and Facility and Vehicle Refurbishments $232,325 2. Oakley Fire OMAC Contract 2,500 3. Orinda Fire Salary Increase and Fuel Tank Replacement 124,276 4. Tassajara Fire Emergency Vehicle Repairs 4,970 5. Contra Costa County Fire Salary Increase 443,000 6. Moraga Fire Salary Increase 57,000 7. Riverview Fire Salary Increase 147,436 8. Fire Districts-General Seminar 2,334 9. Flood Control Wildcat-San Pablo Creek Project 200,000 10 County Library BAIRS Project and Computer Equipment 60,664 11. Pleasant Hill Recreation and Park District Balance of 1988-89 SDAF Allocation 225,000 12. Brentwood Recreation and Park District Vehicle Replacement 10,000 14. Bethel Island Fire Refurbish Fireboat 13,000 FINANCIAL IMPACT: The recommended allocations will reduce the unallocated fund balance of the fire district share of the Special District Augmentation Fund to $2,667,060 ($2,567,626 operations and $99,434 capital), and the non-fire district's share of the Fund to $54,185. CONTINUED ON ATTACHMENT: X YES Signature: �� Recommendation of County Administrator Recommendation of Board Committee Approve Other Signature(s): Action of Board on: �?3,HU Approved as Recommended �_ Other Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X Unanimous (Absent 2'"- ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: qiIZt.,e �3, ZfdF3P cc: County Administrator Phil Ba chelor, Clerk of Auditor-Controller the Board of Supervisors County and Independent Districts and County Administrator Community Development Public Works-Flood Control By: 1 , DEPUTY Sheriff-Coroner County Library United Professional Firefighters -2- REASONS FOR RECOMMMATION/BACKGROUND: Recommendation #1 - West County Fire - $232,325 The West County Fire District requested $221,000 to refurbish two fire stations and $30,000 to refurbish a fire truck in the 1988-1989 budget. Approval of the request was deferred pending review of the proposed station improvements and verification of costs. Although actual costs are still unknown, the District has determined that the station improvements will cost approximately $150,000. The cost to make improvements to the fire truck remains at $30,000. Accordingly, it is recommended that these property improvements be funded. Earlier this year, the Board of Supervisors entered into a new memorandum of understanding with the United Professional Firefighters Local 1230, which provided for salary increases effective January 1, 1989. The adopted 1988-1989 fire district budgets did not include funds for salary increases for the second half of the fiscal year. The cost of the salary adjustment for West County Fire is $52,325. Recommendation #2 - Oakley Fire $2,500 After the adoption of the 1988-1989 budget the Oakley Fire District entered into a contract with OMAC for the provision of planning services at a cost of $2,500. 0 Recommendation #3 - Orinda Fire $124,276 The Orinda Fire Protection District was allocated funds in its 1988-1989 budget to replace fuel tanks at one of its stations. Because of leakage into the surrounding soil, the District incurred extraordinary costs related to removal and disposal of the surrounding contaminated soil in the amount of $52,325. The new salary and benefits package discussed above, requires a supplemental allocation of $69,000. Recommendation #4 - Tassajara Fire $4,970 Tassajara Fire incurred unanticipated expenditures for the repair of two vehicles in the amount of approximately $4,970. Recommendation #5 - Contra Costa County Fire $443,000 Salary and benefit increases as discussed above for the Contra Costa County Fire District require an allocation of $443,000. Recommendation #6 - Moraga Fire $57,000 Salary and benefit increases as discussed above for the Moraga Fire District require an allocation of $57,000. Recommendation #7 - Riverview Fire $147,436 Salary and benefit increases as discussed above for the Riverview Fire District require an allocation of $147,436. Recommendation #8 - Fire Districts - General $2,334 Earlier this year a training seminar was held for fire service managers at a cost of $2,334. The seminar cost was initially charged to the County Administrator's Office. This recommended allocation is necessary to reimburse the County Administrator's Office for the seminar costs. Recommendation #9 - Flood Control $200,000 The Wildcat-San Pablo Creek's project is a multi-million dollar flood control project in West County funded primarily with federal and state funds. The project requires local funding in the amount of $2.5 million. The Flood Control District has sought this local share through a number of sources such as: assessment districts, sale of surplus property, East Bay Regional Park District, Special District Augmentation Fund, Flood Control District Zone 7 property tax, draingage fees, and the North Richmond Redevelopment Agency. -3- In April 1988, your Board approved a report of the Public Works Department which outlined the proposed financial participation of local entities as discussed above. Included in the financing plan was the participation of the North Richmond Redevelopment Agency in the amount of $200,000. However, the Agency is not currently able to fund its share of the costs. Accordingly, it is recommended that the Redevelopment Agency share of the cost be funded with Special District Augmentation Funds by a supplemental allocation to the Flood Control District. This supplemental allocation is recommended with the understanding that the Redevelopment Agency will reimburse the Flood Control District, which in turn will reimburse the Augmentation Fund beginning in five years. Recommendation #10 - County Library $60,664 During the fiscal year the County Library agreed to assume responsibility for becoming the County member of the Bay Area Information and Retrieval Services (BAIRS). The BAIRS Program is a consortium of libraries and social service agencies that maintains a comprehensive file of human care services and community information for five bay area counties. Approximately halfway through the fiscal year, this valuable program was in danger of termination because of inadequate financial support. Accordingly, the Library agreed to continue operating the program with the understanding that the Library would receive supplemental allocations in the amount of $50,200 from the Special District Augmentation Fund to cover the costs of operating the BAIRS Program in 1988-1989. Funding is included in the proposed Library budget for 1989-1990. The Library was authorized to purchase computer equipment in the amount of $10,464 to maintain its automated catalog system. The County Management Information System (MIS) Committee had approved the equipment purchase, but by the time equipment was selected and ordered, MIS funding was not available. The Library was authorized to purchase the equipment with the understanding that the equipment costs would be reimbursed by an allocation from the Augmentation Fund. Recommendation #11 - Pleasant Hill Recreation and Park $225,000 At the time the 1988-1989 district budgets and Special District Augmentation Fund allocations were approved by your Board, the Pleasant Hill Recreation and Park District was eligible to receive an additional $225,000 from the Augmentation Fund. However, the District was precluded from receiving the $225,000 because of its Proposition 4 appropriations limit. Subsequent to the adoption of the budget, the voters of the District authorized an increase in the appropriations limit which enabled the District to receive the balance of its Augmentation Fund allocation for 1988-1989. Accordingly, it is recommended that the District be allocated the additional $225,000. Recommendation #12 - Brentwood Recreation and Park District $10,000 The District has requested funds to purchase a truck for park operations.For several years, an employee of the District had used his personal truck on an extensive basis for District business. Recently, the employee was involved in an accident that damaged his vehicle beyond repair. Accordindly, the District has requested funds to obtain a truck for District use to replace the truck previously provided by the District employee. Recommendation #13 - Bethel Island Fire $13,000 The District acquired a used boat from the County Sheriff-Coroner's Office to be used as a back-up to its original fireboat and to reduce response time to remote areas of the District. The District was able to fund the acquisition costs, but has requested funds to replace a wornout engine and install a pump. 9-CON ROLLER USE ONLY =� CONTRA CO. COUNTY APPROVAL NEEDED BY: A P P R 0 P R I AT 10 N'-t D J U S T M E N T BOARD OF SUPERVISORS T/C 2 7 E] COUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR (Special District Augmentation Fund) ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CDECREASE INCREASE ORINDA FIRE (Cont. ) 100 1001 1 7030 4895 ORINDA Fuel Tank Sta I 55,276 00 6301 Reserve for Contingencies 124,27' 00 1 6301 Appropriable New Revenue I 124,276100 I CONSOLIDATED FIRE I 1 ` 1 I 7100 1011 Permanent Salaries 1 347,600100 1044 Retirement Expense I 69,446100 1070 Workers Compensation Ins 21 ,454,00 2160 Clothing & Personal Suppl . 1 4,500100 6301 Reserve for Contingencies 443,00d 00 1 6301 Appropriable New Revenue I 443,000100 i I MORAGA FIRE I 1 7050 1011 Permanent Salaries 1 40,000100 1014 Permanent Overtime I 4,000100 1015 Deferred Comp CTY Contrb 400'00 1044 Retirement Expense I 9,000,00 1070 Workers Compensation Ins 3,600100 ` 6301 Reserve for Contingencies 57,004 00 6301 Appropriable New Revenue I 57,000100 I RIVERVIEW FIRE I 1 7200 1011 Permanent Salaries i 111 ,734100. 1014 Permanent Overtime I 5,565100 1042 F. I .C.A. I 140100 1044 Retirement Expense I 23,971100 TOTALS I I I 1 '^L^".R13'69!!R'.faW^R.!n+.aanA.(...............�.......-_-............._..-/.I�wwms•w� .___... _..l+rrw�wnw�.- .u�........___.__ ,U././�.. ._:.._..._'. I-CONTRQLLER USE ONLY CONTRA Cl. COUNTY APPROVAL NEEDED BY: APPROPRIATIONr'ADJUSTMENT T/C 27 /BOARD OF SUPERVISORS COUNTY ADMINISTRATOR accouNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR (Special District Augmentation Fund) ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE SUB-ACCOUNT WEST COUNTY FIRE loo loo I I 72.60 1011 Permanent Salaries ' 34,839100 1014 Permanent Overtime 1 4,566 ;00 1042 F. I .C.A. 1 291100 1044 Retirement Expense I 9,107 ,00 1070 Workers' Comp Insurance 1 3,096100 2160 Clothing & Personal Suppl . i 426100 4953 AUTOS and TRUCKS 1 30,000100 4829 WEST CO FIRE STA IMPR 1 150,000 00 6301 Reserve for Contingencies 232,325100 6301 Appropriable New Revenue 1 232,32.5100 OAKLEY FIRE 7017 2310 Professional/Speclzd SVCS 2,50000 6301 Reserve for Contingencies 2,500100 1 6301 Appropriable New Revenue 1 2,500100 I I TASSAJARA FIRE 1 ti 7023 22.70 MAINTENANCE - EQUIPMENT 4,970 ,00 6301 Reserve for Contingencies 4,970 00 1 6301 Appropriable New Revenue 4,970100 � I ORINDA FIRE 1 7080 1011 Permanent Salaries 50,000100 C� 1014 Permanent Overtime 5,000100 l) 1044 Retirement Expense 1 10,000100 1070 Workers Compensation Ins I 4,000 :00 TOTALS I I I I r ' AV' 9-CONTROLLER USE ONLY CONTRA COSTACOUNTY APPROVAL NEEDED BY: v APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS T/C 27 ElCOUNTY ADMINISTRATOR ACCOUNT CODING BUDGET UNIT: COUNTY ADMINISTRATOR (Special District Augmentation Fund) ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE 100 100 RIVERVIEW FIRE (Cont. ) 1 72.00 1070 Workers Compensation Ins 1 4,496100 2160 Clothing & Personal Suppl 1 1 ,530 ;00 6301 Reserve for Contingencies 147,436100 1 6301 Appropriable New Revenue I 147,436100 I 1 COUNTY ADMINISTRATOR I I _ I 1 1200 2310 Professional/Speclzd SVCS I 2,334100 (' 6301 Reserve for Contingencies 2,3341 00 1 ,J 6301 Appropriable New Revenue 2,334100 1 I FLOOD CONTROL ZONE 7 I 7527 3541 Right of Way O�-velopment 1 200,000100 6301 Reserve for Contingencies 200,0001 00 1 6301 Appropriable New Revenue 1 200,000100 I 1 COUNTY LIBRARY 1 1 I ti 0620 1011 Permanent Salary I 50,200100 4951 Office Equip, & Furniture I 10,464100 6301 Reserve for Contingencies 60,6641 00 1 6301 Appropriable New Revenue I 60,664100 I BETHEL ISLAND FIRE ( i 7003 4956 Tools & Sundry Equipment 1 13,000 00 6301 Reserve for Contingencies 13,0001 00 f 6301 Appropriable New Revenue 1 13,000 ',00 I I TOTALS ( 1 1 ,287,509 00 2,575,010 ;00 A�POROVED� .... - EXPLANATION OF REQUEST _ AUDITOR-Gt4TR'OLL� ' Zr v Appropriate revenue from the Special District Augmentation 11,?1vFund in the amount of $1 ,2.87,505.00 for salary increases, By; �,. Dote Y emergency or unanticipated operating and capital expenses COUNTY A -MINISTRAT not funded in adopted budgets and budget requests pending, as per recommendation from the County Administrator er = _V #e (5/11/89) . BOARD OF SUPERVISORS Supervisors Powers,Fandon, 1_ ✓G YES: Schrodor,McPcak,Todakson N 0: Phil Batchelor, Clerk of the Board of Supervisors and County Administrator c MAY 2 3 1989 �tONATURE � TITLE z DATE ,/��� By: i — Date APPROPRIATION �_ 530 ADJ. JOURNAL NO. (M 129 Rev.2/88) I(_ _3 SEE INSTRUCTIONS ON REVERSE SIDE __...... F J 1.r t{ `TM1fP CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 2 4 Accouxr coolxs BUDGET UNIT: _ COUNTY ADMINISTRATOR (Special District Augmentation Fund) 0ItsANIZAT10N REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <DECREA'S E> 100 too I 7260 9015 Special District Augmentation 2.32,325100 1 I ' 7017 2,500100 7023 4,970100 ' 1 I 7080 12.4,276100 1 I 7100 443,000100 1 7050 57,000100 I I 7200 147,4361 00 oo45 X88' 2,334, 00 752.7 200,000100 f 0008 � I I 60,664 00 1 I 7003 13,000, 00 1 I I I f I � I i I , TOTALS 1 ,287,505: 00 APPIfOVED EXPLANATION OF REQUEST AUDITOR;r `I''d�JJTiQLL �= r/ p Project revenue from Special District Augmentation By: Fund in the amount of $1 ,287,505 for salary increases, COUNTY,�;o INISTA o emergency or unanticipated operating and capital expenses not funded in adopted budget and budget ey` ��, DteS_ �, requests pending, as per recommendation from the County Administrator 5/11/89. BOARD OF SUPERVISORS YES: Supervisors Powers,Fanden, Schroder,Weak,Torlakson Phil [3atchelcr C160( of!)- Board of " ��..^rvi3WS aild Court;AdmiriZtral.or �.UN1� SIGNATURE ~L TITLE DATE �a( 2 3 1989 7 MAY 2 5 1965 REVENUE ADJ. RA00 5308 By: — Dote (M 8134 Rev. 2/86) JOURNAL N0. . . Contra ' TO: BOARD OF SUPERVI5OR5 g Costa � FROM: Phil Batchelor County County Administrator " DATE: May 11, 1989 SUBJECT: Special District Augmentation Fund Supplemental Allocations to Fire and Other Special Districts Specific Request(s) or Recommendations(s) & Background h Justification RECOMMENDATION: Authorize allocation from the Special District Augmentation Fund in the amount of $1,522,505 and required appropriation adjustments for salary increases, emergency or unanticipated operating and capital expenses not funded in adopted budgets, and budget requests pending since adoption of the 1988-1989 FY budgets as follows: 1. West County Fire Salary Increase and Facility and Vehicle Refurbishments $232,325 2. Oakley Fire OMAC Contract 2,500 3. Orinda Fire Salary Increase and Fuel Tank Replacement 124,276 4. Tassajara Fire Emergency Vehicle Repairs 4,970 5. Contra Costa County Fire Salary Increase 443,000 6. Moraga Fire Salary Increase 57,000 7. Riverview Fire Salary Increase 147,436 8. Fire Districts-General Seminar 2,334 9. Flood Control Wildcat-San Pablo Creek Project 200,000 10 County Library BAIRS Project and Computer Equipment 60,664 11. Pleasant Hill Recreation and Park District Balance of 1988-89 SDAF Allocation 225,000 12. Brentwood Recreation and Park District Vehicle Replacement 10,000 14. Bethel Island Fire Refurbish Fireboat 13,000 FINANCIAL IMPACT: The recommended allocations will reduce the unallocated fund balance of the fire district share of the Special District Augmentation Fund to $2,667,060 ($2,567,626 operations and $99,434 capital), and the non-fire district's share of the Fund to $54,185. 0z,CONTINUED ON ATPACUHENT: X YFS Signature: j, F/L? y4 � Zli�/ Recommendation of County Administrator ' Recommendation of Board Committee Approve Other Signature(s): Action of Board on: Approved as Recommended Other Vote of Supervisors: I HEREBY CERTIFY T11AT TITS IS A TRITE AND CORRECT COPY OF AN ACTION TAKEN, Unanimous (Absent ) AND ENTERED ON THE HINUTFS OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: cc: County Administrator Phil Batchelor, Clerk of Auditor-Controller the Board of Supervisors County and Independent Districts and County Administrator Community Development Public Works-Flood Control By: DEPUTY Sheriff-Coroner County Library United Professional Firefighters i -2- REASONS FOR RECOMiENDATION/BACKGROUND: Recommendation 91 - West County Fire - $232,325 The West County Fire District requested $221,000 to refurbish two fire stations and $30,000 to refurbish a fire truck in the 1988-1989 budget. Approval of the request was deferred pending review of the proposed station improvements and verification of costs. Although actual costs are still unknown, the District has determined that the station improvements will cost approximately $150,000. The cost to make improvements to the fire truck remains at $30,000. Accordingly, it is recommended that these property improvements be funded. Earlier this year, the Board of Supervisors entered into a new memorandum of understanding with the United Professional Firefighters Local 1230, which provided for salary increases effective January 1, 1989. The adopted 1988-1989 fire district budgets did not include funds for salary increases for the second half of the fiscal year. The cost of the salary adjustment for West County Fire is $52,325. Recommendation 112 - Oakley Fire $2,500 After the adoption of the 1988-1989 budget the Oakley Fire District entered into a contract with OMAC for the provision of planning services at a cost of $2,500. Recommendation 113 - Orinda Fire $124,276 The Orinda Fire Protection District was allocated funds in its 1988-1989 budget to replace fuel tanks at one of its stations. Because of leakage into the surrounding soil, the District incurred extraordinary costs related to removal and disposal of the surrounding contaminated soil in the amount of $52,325. The new salary and benefits package discussed above, requires a supplemental allocation of $69,000. Recommendation 114 - Tassajara Fire $4,970 Tassajara Fire incurred unanticipated expenditures for the repair of two vehicles in the amount of approximately $4,970. Recommendation #5 - Contra Costa County Fire $443,000 Salary and benefit increases as discussed above for the Contra Costa County Fire District require an allocation of $443,000. Recommendation 06 - Moraga Fire $57,000 Salary and benefit increases as discussed above for the Moraga Fire District require an allocation of $57,000. Recommendation 117 - Riverview Fire $147,436 Salary and benefit increases as discussed above for the Riverview Fire District require an allocation of $147,436. Recommendation 118 - Fire Districts - General $2,334 Earlier this year a training seminar was held for fire service managers at a cost of $2,334. The seminar cost was initially charged to the County Administrator's Office. This recommended allocation is necessary to reimburse the County Administrator's Office for the seminar costs. Recommendation #9 -• Flood Control $200,000 The Wildcat-San Pablo Creek's project is a multi-million dollar flood control project in West County funded primarily with federal and state funds. The project requires local funding in the amount of $2.5 million. The Flood Control District has sought this local share through a number of sources such as: assessment districts, sale of surplus property, East Bay Regional Park District, Special District Augmentation Fund, Flood Control District Zone 7 property tax, draingage fees, and the North Richmond Redevelopment Agency. i -3- In April 1988, your Board approved a report of the Public Works Department which outlined the proposed financial participation of local entities as discussed above. Included in the financing plan was the participation of the North Richmond Redevelopment Agency in the amount of $200,000. However, the Agency is not currently able to fund its share of the costs. Accordingly, it is recommended that the Redevelopment Agency share of the cost be funded with Special District Augmentation Funds by a supplemental allocation to the Flood Control District. This supplemental allocation is recommended with the understanding that the Redevelopment Agency will reimburse the Flood Control District, which in turn will reimburse the Augmentation Fund beginning in five years. Recommendation 1110 - County Library $60,664 During the fiscal year the County Library agreed to assume responsibility for becoming the County member of the Bay Area Information and Retrieval Services (BAIRS). The BAIRS Program is a consortium of libraries and social service agencies that maintains a comprehensive file of human care services and community information for five bay area counties. Approximately halfway through the fiscal year, this valuable program was in danger of termination because of inadequate financial support. Accordingly, the Library agreed to continue operating the program with the understanding that the Library would receive supplemental allocations in the amount of $50,200 from the Special District Augmentation Fund to cover the costs of operating the BAIRS Program in 1988-1989. Funding is included in the proposed Library budget for 1989-1990. The Library was authorized to purchase computer equipment in the amount of $10,464 to maintain its automated catalog system. The County Management Information System (MIS) Committee had approved the equipment purchase, but by the time equipment was selected and ordered, MIS funding was not available. The Library was authorized to purchase the equipment with the understanding that the equipment costs would be reimbursed by an allocation from the Augmentation Fund. Recommendation 1111 - Pleasant Hill Recreation and Park $225,000 At the time the 1988-1989 district budgets and Special District Augmentation Fund allocations were approved by your Board, the Pleasant Hill Recreation and Park District was eligible to receive an additional $225,000 from the Augmentation Fund. However, the District was precluded from receiving the $225,000 because of its Proposition 4 appropriations limit. Subsequent to the adoption of the budget, the voters of the District authorized an increase in the appropriations limit which enabled the District to receive the balance of its Augmentation Fund allocation for 1988-1989. Accordingly, it is recommended that the District be allocated the additional $225,000. Recommendation 012 - Brentwood Recreation and Park District $10,000 The District has requested funds to purchase a truck for park operations.For several years, an employee of the District had used his personal truck on an extensive basis for District business. Recently, the employee was involved in an accident that damaged his vehicle beyond repair. Accordindly, the District has requested funds to obtain a truck for District use to replace the truck previously provided by the District employee. Recommendation 013 - Bethel Island Fire $13,000 The District acquired a used boat from the County Sheriff-Coroner's Office to be used as a back-up to its original fireboat and to reduce response time to remote areas of the District. The District was able to fund the acquisition costs, but has requested funds to replace a wornout engine and install a pump. r