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HomeMy WebLinkAboutMINUTES - 04041989 - 2.2 C4.a TO: Board of Supervisors FROM: Phil Batchelor, County Administrator an � DATE: March 30, 1989 Sp'9,COiTK� SUBJECT: EVALUATION OF UNREPRESENTED EMPLOYEES Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION I. Reaffirm the department head evaluation program initially approved by the Board of Supervisors on January 17, 1989. 2. Authorize the County Administrator to contact all appointed department heads, as defined below, and advise them of the evaluation program. 3. Authorize the County Administrator to advise elected department heads that they are eligible to participate in the department head evaluation program. 4. Combine the proposed new department head evaluation program with the previously approved department head evaluation program. 5. Supersede, effective June 30, 1989, paragraphs 3 and 4 of Resolution 81/1007 which previously had authorized the department head performance and evaluation program. 6. In place of the funds previously authorized for this purpose,build into the annual budget process a centrally administered fund in an amount equal to not more than three percent of the salary and benefits of those department heads eligible to participate in the evaluation program for the purpose of recognizing outstanding performance. 7. Authorize the County Administrator, each fiscal year, to provide a department head, based on the evaluation made of the department head,an amount not to exceed five percent of the department head's salary in recognition of outstanding performance,and thereafter the Auditor-Controller to draw warrant or warrants to pay said amount as directed by the County Administrator.. 8. Direct the County Administrator to complete an evaluation of each appointed department head and those elected department heads interested in participating in the evaluation program during calendar year 1989 and report to the Board of Supervisors in January 1990 regarding whether and to what extent the program should be extended to middle managers. Continued on attachment: XXX yes Signature: XX Recommendation of Recommendation of County Administrator Board Committee XX Approve Other: Signature(s): Action of Board on: April 4, 1989 Approved as Recommended x Other Vote of Supervisors I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN X Unanimous (Absent I ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested /989 Orig. Div.: County Administrator Phil Batchelor cc: Auditor-Controller Clerk of the Board of Supervisors Director of Personnel and County Administrator All department heads (Via CAO) By O4&az.'t.aC�J , Deputy Clerk CVM:eh(evaluate.bo) r ro Phil Batchelor March 30, 1989 EVALUATION OF UNREPRESENTED EMPLOYEES Page -2- RECOMMENDATION(Continued) 9. For purposes of the department head evaluation program, "department head" includes, in addition to elected department heads, the following: Agricultural Commissioner-Director of Weights and Measures Community Services Director County Counsel County Librarian County Municipal Court Administrator County Probation Officer County Veterans Service Officer County Welfare Director Director of Animal Services Director of Building Inspection Director of Community Development Director of General Services Director of Health Services Director of Personnel Executive Director, Contra Costa Housing Authority Private Industry Council Executive Director Public Defender Public Works Director Superior Court Administrator and Jury Commissioner 10. This order shall remain in full force and effect until it is modified or repealed by this Board. BACKGROUND: The Board of Supervisors has been supportive of a program to evaluate each department head on a regular basis,using as objective a set of criteria as possible which document goals which are to be achieved during the coming year and which review the performance of the department under the leadership of the department head for the past year. On January 17,1989 the Board approved the attached evaluation form for use in evaluating department heads. All appointed department heads are to be included in the evaluation program. Those elected department heads who wish to participate (the District Attorney, the Sheriff-Coroner, the County Clerk-Recorder, the Assessor, the Auditor-Controller and the Treasurer-Tax Collector) will be invited to participate. Some thought had been given earlier to extending the evaluation program to various levels of middle management staff in county departments. It is felt that the evaluation program being proposed should be viewed as a pilot program. The evaluation should be limited to department heads during 1989. Depending on the success of the program during 1989,a report will be made to the Board in January 1990 on the appropriateness of extending the evaluation program to other managers at various levels in county government. The proposed evaluation program will replace the existing evaluation program which has been in place for several years. The proposed program will combine the best features of the former program with a new sense of objectivity and goal-setting which was not present in the former evaluation system. The new program should provide the County Administrator and the Board of Supervisors with an objective basis for determining the extent to which a department head has achieved goals which he or she has agreed to achieve during a given period of time. The proposed program will also provide a basis to reward those department heads who not only achieve their goals but exceed them to a marked extent. Implementation of this new evaluation system should allow for a fair and objective basis on which to determine what has been achieved in a department in the past year, what needs to be achieved in the coming year and the extent to which previously set goals have been accomplished. Those department heads who have achieved their goals and have then exceeded the goals which were agreed to should be recognized for that achievement. Other department heads who have only barely achieved their goals should be recognized for what they have been able to achieve. Those department heads who were unable to achieve their goals should be challenged to review the methods by which they work and plan for ways in which they can do better in the coming year. Each department head should be recognized in some concrete manner for the extent to which he or she has been able to achieve the goals which they agreed to achieve. This evaluation program provides for that recognition. It is therefore recommended that the Board of Supervisors approve the recommendations set forth above.