HomeMy WebLinkAboutMINUTES - 04251989 - 2.3 TO: BOARD OF SUPERVISORS
FROM: DONALD BOUCHET, COUNTY AUDITOR CONTROLLER
J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: April 25, 1989
SUBJECT: REPORT ON IMPLEMENTATION OF COUNTY COMPUTER MAPPING
SYSTEM
Specific Request(s) or Recommendation(s) & Background &
Justification
I. RECOMMENDATION
ACCEPT report from the Auditor-Controller, Land Information
Systems Division and the Public Works Director on staff's
progress on implementation of the County Computer Mapping system
including development of City and special District participation
in the system.
II. FINANCIAL IMPACT
The report indicates that the projected financial
participation by the Cities and Special Districts as indicated in
the January 24, 1989 report to the Boards is attainable.
Continued on attachment: X yes
Signatures:
Public Works
for. Auditor/Conti—offer
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other:
Signature(s) :
Action of Board on: April 25, 1989
Approved as Recommended x Other
Vote of Supervisors I HEREBY CERTIFY THAT THIS IS
A TRUE AND CORRECT COPY OF AN
x Unanimous (Absent — ) ACTION TAKEN AND ENTERED ON
Ayes: Noes: THE MINUTES OF THE BOARD OF
Absent: Abstain: SUPERVISORS ON DATE SHOWN.
Attested 95LAZ a?J- /9B9
P11IL BATCHELOR,
CLERK OF THE BOARD
OF SUPERVISORS AND
COUNTY ADMINISTRATOR
By Od_ ,G t X&rot�to�c
DEIKJTY CLERK
ORIG. DEPT: Auditor-Controller,
Land Information System Coordinator
Public Works Department
CC: P. Batchelor, County Administrator
V. Westman, County Counsel
D. Bouchet, County Auditor Controller
H. Bragdon, Community Development Director
M. Walford, Public Works Director
Public Works - Accounting
- Engineering Services
MFK:drg
BO:25.t4
III. REPORT
Introduction
On January 24, 1989, the Board of Supervisors approved the
implementation of a County Computerized Mapping System
(CMS) . The Board also directed the Public Works Director
and the Land Information System Coordinator to submit a
report to the Board in ninety days time documenting their
success in attracting cities and special districts to
membership in the CMS program.
Results
The following cities and districts have sent a letter signed
by their managers, board, or councils stating their
intention to join the CMS program:
City of Richmond
City of Walnut Creek
City of Orinda
City of Brentwood (5 years prepaid)
Central Contra Costa Sanitary District (5 years prepaid)
Orinda Fire Protection district (5 years prepaid)
Moraga Fire District
Oakley Water District
Crockett-Valona Sanitary District
East Diablo Fire Protection District (5 years prepaid)
Contracosta County Consolidated Fire District
Contra Costa County Flood Control Districts
The following cities and districts have expressed a high
degree of interest, but they have not submitted a written
letter of intent:
City of Danville
City of Pleasant Hill
City of E1 Cerrito
City of Concord
City of Antioch
City of Pittsburg
City of Hercules
City of San Ramon
Contra Costa Water District
East Bay Municipal Utility District and County staff are
currently reviewing the feasibility of sharing map data.
County computerized mapping standards were developed with
the specific intent of being able to utilize EBMUD
computerized maps which cover 52% of Contra Costa County.
Finances
The attached chart displays the cash flow that we will
receive from the above agencies over the next five years.
The future years revenues will be reduced because of the
five year prepayments by some of the agencies, but it is
anticipated that other agencies will become members in
subsequent years, thereby providing more revenue than shown.
Membership Contract
County Counsel and the Land Information Steering Committee
have approved a membership contract in form that has been
mailed to all interested agencies for signature. Agency
approved membership contracts will be presented to the Board
as they are received.
Consultant
A Request for Proposal has been sent out for bids on a
Technical Assistance Consulting Contract. A response is due
back by May 15, 1989. The RFP is also being distributed to
appropriate Women and Minority business groups to assure the
widest possible dissemination of the RFP.
1 1 aJ
i.
Additional Equipment
The additional equipment required to implement the CMS
program has been obtained and installed.
Summary
The Computerized Mapping System program is proceding on
schedule and according to plan. The response of outside
agencies has been even more enthusiastic then expected.
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