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Home My WebLink AboutMINUTES - 03211989 - 1.18 BOARD OF StJPFRV I.9C , AS BOARD OF DUMMIORS, CAN IAXES MODOGIC HAZARD ABATEMM DISTRICT FIM: J. MICHAEL WAIECIRD, PUBLIC WOM DIRE)MIR DATE: Mardi 21, 1989 SUB3Wr: STA US AM EXPENSE REPCIRT FUR THE FIRST AND SECUND UMMERS (JM LucEMBM) OF FISML YEAR 1988-89. Specific Request(s) or rwxwnendaticn(s) & Background & Justification I. tutu ACI'IC�T: 1. Accept the Canyon lakes G.H.A.D. Quarterly Status and Expense Report. 2. Approve and Adopt the Detailed Program Budget expanding Upon the Idm Item Budget ,(approved August 1988) for Fiscal Year 1988-89. II. 111941CIAL IMPACT: None. M. RE MMS FUR �QN During the first quarter the District constructed two slide repairs and performed some drainage ditch maintenance. Expenses of $19,091 for repairs and maintenance through this quarter are approximately 16% of the budget for this item. Total expenses of $39,945 for the first quarter are just about 19% of the annual budget of $211,000. During the second quarter the District continued construction of slide repairs and performed some drainage ditch maintenance, erosion control revegetation, and corrective regrading. Expenses of $79,469 for repairs and maintenance through this quarter are approximately 66% of the budget for this item. Total expenses of $118,203 through the second- quarter are approximately 56% of the annual budget of $211,000. This was a relatively busy quarter for repairs, but it is not anticipated that the third and fourth quarters will have the same rate of expenses. However, the district has begun the inspection program for the drainage systems for the lots around the lake, so this will affect the budget item for staff geologist's time. Continued cn attachment: X-yes Signature Recommendation of County Administrator of Board _Apprave other: Ccumittee Si�tu�re(a) Action of Board on: AR 2 1 IN Approved as Recommended_X other Vote of Supervisors I HEREBY CEFWHY THAT THIS IS A IBM Mwdmam (Absent�.) AM COMM COPY OF AN ACTIM MMM4 Ayes AM ENTERED CN THE PEMRW OF THE Noes BUM OF StJPFRVZ9fXiS CK EWE Sa3m. Absent Abstain Attested. 'MAR 2 1 1'98,9 11 Orig. Div: Public Works (ES) PHIL BAMINIM cc: Auditor-Controller C OF ME BMW OF MATUMN County Counsel AND COUNTY ACKERISTRATM Richard Nystrom Public Works - Accounting By UMM Enclosed is the detailed program budget which expands upon the county line item budget (approved August 1988) for the 1988-89 Fiscal Year Canyon lakes CHAD operations. Also enclosed is a copy of the overall District Budget compared to the total annual expenses incurred in the previous fiscal year. The estimated budget for Project Repair, Maintenance and Improvements ($120,000) is slightly higher than last year's budget and last year's actual expenses. The current budget item will be used for erosion control work or maintenance of existing slope areas and drainage ditch systems. The total estimated expenses for the District ($211,000) follows a similar pattern. Nevertheless, due to a larger-than- anticipated "balance brought forward" reserve, the district anticipates a resulting Reserve Fund of almost $300,000 by the end of fiscal year 1988-89. The district is pleased to report that this reserve fund will be approximately 60% of the desired minimum reserve fund of $500,000 despite three years of significant major repairs and the conpletion of many of the anticipated maintenance programs. IV. OF NBGATM ACTION: None. For information only. Attachments fl/ B02.14.t3 CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT QUARTERLY EXPENSE SUMMARY 1988-1989 FISCAL YEAR A. PROJECT INCOME 1. Balance (Reserve) brought forward from 187-188 $233,400 2. Annual Income via Assessments: 743 Single Family Detached x $108.60 469 Townhouses x $72.74 2,576 Condominiums/ Rentals x $54. 30 100, 000 square feet Commercial x $0. 05 TOTAL ASSESSMENTS BUDGET: $249, 600 TOTAL FUNDS: $483 , 000 PROJECTED EXPENSES ACTUAL EXPENSES B. PROJECTED EXPENSES FY 1988-1989 JUL-SEPT 1988 1. General Manager $25, 000 $3,770 2 . Engineering Geologist and Geologist Assistant 36, 000 11, 294 3 . Support Services (i.e. office space, office equipment, office staff and vehicles) 0* 0 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program. ) 120, 000 19, 091 5. Legal, accounting and insurance 5,000 0 6. Professional Soils and Geotechnical Consulting 10, 000 0 7. County staff services 5,000 0 8. Assessment documents preparation 10, 000 5,790 Total Expenses: $211,000 $ 39,945 Reserve: 272 , 000 Total Costs: $483, 000 *Included in line item 1 & 2 CANYON LAKES G.H.A.D. REPAIR AND IMPROVEMENT PROJECTS - 1988-1989 ACTUAL BUDGET EXPENSES PROJECT FY 188-189 JUL-SEPT 188 1. Erosion control and revegetation of bank slope areas (9 separate areas) $ 45,000 2 . Repair and maintenance of B-58 drainage ditch systems 10, 000 5, 012 3 . Repair and corrective grading 10,000 4. Horizontal Drain Drilling and Maintenance 10, 000 5. Maintenance of Existing Repairs 10, 000 6. Miscellaneous Debris Walls 15, 000 7. Bollinger Canyon 20, 000 10,832 Estimated Total Project Costs = $ 120, 000 8. Howard Hill 3 . 247 TOTAL ACTUAL EXPENSES: $194,091 CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT QUARTERLY EXPENSE SUMMARY 1988-1989 FISCAL YEAR A. PROJECT INCOME 1. Balance (Reserve) brought forward from 187-188 $233,400 2. Annual Income via Assessments: 743 Single Family Detached x $108. 60 469 Townhouses x $72 .74 2,576 Condominiums/ Rentals x $54 . 30 100, 000 square feet Commercial x $0. 05 TOTAL ASSESSMENTS BUDGET: $249 , 600 TOTAL FUNDS: $483 , 000 PROJECTED EXPENSES ACTUAL EXPENSES B. PROJECTED EXPENSES FY 1988-1989 JUL-DEC 1988 1. General Manager $25, 000 $6, 645 2. Engineering Geologist and Geologist Assistant 36, 000 21,760 3. Support Services (i.e. office space, office equipment, office staff and vehicles) 0* 0 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program. ) 120, 000 79,469 5. Legal, accounting and insurance 5, 000 0 6. Professional Soils and Geotechnical Consulting 10, 000 4,539 7. County staff services 5, 000 0 8. Assessment documents preparation 10, 000 5,790 Total Expenses: $211,000 $118,203 Reserve: 272 , 000 Total Costs: $483 , 000 *Included in line item 1 & 2 CANYON LAKES G.H.A.D. REPAIR AND IMPROVEMENT PROJECTS - 1988-1989 ACTUAL BUDGET EXPENSES PROJECT FY 188-189 JUL-DEC 188 1. Erosion control and revegetation of bank slope areas (9 separate areas) $ 45, 000 23, 034 2 . Repair and maintenance of B-58 drainage ditch systems 10, 000 5, 288 3 . Repair and corrective grading 10,000 19,760 4. Horizontal Drain Drilling and Maintenance 10, 000 0 5. Maintenance of Existing Repairs 10, 000 7, 584 6. Miscellaneous Debris Walls 15, 000 0 7. Bollinger Canyon 20, 000 19,960 8. Howard Hill 3,247 9. Canyon Woods 596 Estimated Total Project Costs = $ 120, 000 TOTAL ACTUAL EXPENSES: $79,469 CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT QUARTERLY BUDGET/EXPENSE SUMMARY 1988-1989 FISCAL YEAR A. PROJECT INCOME 1. Balance (Reserve) brought forward from 187-188 $233,400.00 2 . Annual Income via Assessments: 743 Single Family Detached x $108.60 469 Townhouses x $72 .74 2,576 Condominiums/ Rentals x $54.30 100,000 square feet Commercial x $0. 05 TOTAL ASSESSMENTS BUDGET: $249,600.00 TOTAL FUNDS: $483,000.00 PROJECTED EXPENSES ACTUAL EXPENSES B. PROJECTED EXPENSES FY 1988-1989 JUL 1987-JUN 1988 1. General Manager $25,000 $17,820. 00 2 . Engineering Geologist and Geologist Assistant 36, 000 32,280.00 3 . Support Services (i.e. office space, office equipment, office staff and vehicles) 0* 0* 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program. ) 120,000 97,499.52 5. Legal, accounting and insurance 5, 000 0 6. Professional Soils and Geotechnical Consulting 10, 000 7,649.91 7. County staff services 5,000 0 8. Assessment documents preparation 10, 000 5,980.00 9. Debt Service (interest) 0 0 Total Expenses: $211,000 $161,229.43 Reserve: 272 ,000 Total Costs: $483, 000 *Included in line item 1 & 2 CANYON LAKES a.H.A.D. PROGRAM OF WORK - 1988-1989 PROJECT ESTIMATED COSTS 1. Erosion control and revegetation of bank slope areas (9 separate areas) $ 45,000 2. Repair and maintenance of B-58 drainage ditch systems 10,000 3. Repair and corrective grading 10,000 4 . Horizontal Drain Drilling and Maintenance 10,000 5. Maintenance of Existing Repairs 10,000 6. Miscellaneous Debris Walls 15,000 7. Bollinger Canyon 20,000 Estimated Total Project Costs = $ 120,000