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Home My WebLink AboutMINUTES - 03211989 - 1.17 4/7 TO: BOARD .OF SUPERVISORS, AS BOARD OF D.IIIE TORS, B1 RMW GElDIOGIc mzARD ABAlramm DIsmcr FUI: J. MICImm, mmium, PUBLIC, DDaMT R LIATE: Mardi 21, 1989 WEE, : STATUS AMID EXPENSE IWCM FUR THE FIRSP AND SHOOND QURIUJM (JULY - DECEMBER) OF FISCAL YEAR 1988-89. Specific Request(s) or Recamnendaticn(s) & Background & Justification I. RF7ffr� AC'T'ION: I. Accept ,the Blackhawk G.H.A.D. Quarterly Status and Expense Reports.' 2. Approve and Adopt the Detailed Program Budget expanding upon the Line Item Budget (approved August 1988) for Fiscal Year 1988-89. II. FIlAL IMPACT: None M. REASONS FORTZFJOOM�IOAT'IC�1/BA(�R{JUND• During the first quarter the district continued to complete repairs and install erosion protection and perform maintenance within Blackhawk programs which were begun in the spring of 1988. The attached expense summary shows the district's expenses of $55,923 for the major item of repair and maintenance - item #4 is approximately 23% of the budget for the item. Total expenses of $85,284 for the first quarter are just about 22% of the annual budget of $394,000. During the second quarter the district continued to complete repairs, install erosion protection and perform maintenance within Blackhawk, programs which were begun last spring. The expense summary indicates that for the major item of repair and maintenance programs (item #4) , expenses of $94,156 for half of the year's work totaled approximately 39% of the budget for this item. In total, the expenses of $157,000 for the first half of the year are just about 40% of the original annual budget of $394,000. continued on attachment: X yes Signature: _�C e A'�' Recommendation of County Administrator Recommendation of Board ApprWe Other: Committee Signature(s • Action of Board on: MAR 2 LOTApproved as Raocnmenaw K Other Vote of Super visors I MaW CERT!IFY MW THIS IS A SIE _ Unanimous (Absent ) AND CCREaEXT ODPY OF AN AGTICIJ TAM Ayes AND ENTERED D Chi THE MINUTES OF TM Noes BOARD OF SUPERVISORS CIR DME SOW. Absent Abstain Armed MAR 21 1989 Orig. Div: Public Works (ES) PIS, BATCfIE.TM vc: Auditor-Controller CUM OF THE BOARD OF SUPERVISORS County Counsel AND COUNTY A 14 NISII?A M Richard Nystrom Public Works Accounting By DEF[IPY " F, /s /7 Enclosed is the detailed program budget which expands upon the county line item budget (approved August 1988) for the 1988-89 Fiscal Year Blackhawk GRAD operations. Also enclosed is a copy of the overall District Budget compared to the total annual expenses incurred in the previous fiscal year. The estimated budget for Project Repair, Maintenance and Improvements ($242,000) is slightly above last year's actual expenses, but slightly below the budget for last year. The total estimated expenses for the District ($394,000) also follows the same pattern. The estimated projected income of $1,238,300 will bring the estimated reserves up to approximately $844,300 (representing approximately 85% of the desired minimum reserve of $1,000,000) at the end of the fiscal year. The District is happy to report its ability to build such a reserve in only three years of operation notwithstanding the completion of sizable repair, maintenance and improvement projects during this time period. IV. OF NEGATIVE ACTION' None. For information only. Attachments fl/ B01.14.t3 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT QUARTERLY EXPENSE SUMMARY (1988-1989 FISCAL YEAR) PROJECTED BUDGET ACTUAL EXPENSES A. PROJECTED INCOME FY'88-'89 JULY-SEPT '88 1. Balance brought forward $ 611,500 2. Annual Revenue Via CSA M-23 626.800 TOTAL INCOME: $1,238,300 B. PROJECTED EXPENSES 1. General Manager 40,000 $ 6,940 2. Engineering Geologist and Assistant Geologist 72,000 19,525 3. Support services (e.g., office space, office equipment, office staff vehicles) 0* 0 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program) 242,000 55,923 5. Legal, accounting and insurance 10,000 0 6. Professional Soils & Geotechnical Consulting 20,000 2,896 7. County staff services 10.000 0 TOTAL EXPENSES: $394,000 $ 85,284 8. Reserve 844.300 TOTAL BUDGET: $1,238,300 BLACRHAWR GEOLOGIC HAZARD ABATEMENT DISTRICT PROJECTED REPAIR AND IMPROVEMENT PROJECTS 1988-1989 FISCAL YEAR (In Priority Listing) ORIGINAL EXPENSES PRIORITY PROJECT ESTIMATED COST JULY-SEP '88 1 Cart Path #5 Revegetation $ 4, 000 2 Hidden Oaks Revegetation 11, 000 1, 626 3 Blackhawk Phase IV Revegetation 20,000 4 Country Club I Revegetation 10, 000 571 5 Tennis Villas Revegetation 30, 000 1, 359 6 Saddleback Revegetation 2, 000 243 7 Blackhawk Phase V Revegetation 20, 000 8 Maintenance of Existing Repairs 10, 000 9 Miscellaneous Debris Walls 40, 000 10 Horizontal Drain Maintenance & Cleaning 25, 000 2 , 426 11 B-58 Drainage Ditch Maintenance 10, 000 9, 278 12 Miscellaneous Corrective Grading 60, 000 13 Tennis Villas Open Space 6, 930 14 Newton - Lot 30 - Export of fill 19, 708 15 Tennis Villas Swim Club 2 , 504 16 Bent Oak Place 10, 064 17 Erosion Control and Drainage 1,214 TOTAL FOR 1988-1989 FISCAL YEAR $242, 000 TOTAL ACTUAL EXPENSES $55,923 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT QUARTERLY EXPENSE SUMMARY (1988-1989 FISCAL YEAR) PROJECTED BUDGET ACTUAL EXPENSES A. PROJECTED INCOME FY'88-'89 JULY-DEC '88 1. Balance brought forward $ 611,500 2. Annual Revenue Via CSA M-23 626.800 TOTAL INCOME: $1,238,300 B. PROJECTED EXPENSES 1. General Manager 40,000 $ 11,310 2. Engineering Geologist and Assistant Geologist 72,000 37,009 3. Support services (e.g., office space, office equipment, office staff vehicles) 0* 0 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program) 242,000 94,156 5. Legal, accounting and insurance 10,000 0 6. Professional Soils & Geotechnical Consulting 20,000 14,525 7. County staff services 10.000 0 TOTAL EXPENSES: $394,000 $157,000 8. Reserve 844300 TOTAL BUDGET: $1,238,300 , BLACRHAWR GEOLOGIC HAZARD ABATEMENT DISTRICT PROJECTED REPAIR AND IMPROVEMENT PROJECTS 1988-1989 FISCAL YEAR (In Priority Listing) ORIGINAL EXPENSES PRIORITY PROJECT ESTIMATED COST ( JUL-DEC X88 i 1 Cart Path #5 Revegetation $ 4, 000 2 Hidden Oaks Revegetation 11, 000 1, 626 3 Blackhawk Phase IV Revegetation 20, 000 4 Country Club I Revegetation 10, 000 911 5 Tennis Villas Revegetation 30, 000 5, 106 6 Saddleback Revegetation 2, 000 243 7 Blackhawk Phase V Revegetation 20, 000 8 Maintenance of Existing Repairs 10, 000 9 Miscellaneous Debris Walls 401000 10 Horizontal Drain Maintenance & Cleaning 25, 000 2 , 426 11 B-58 Drainage Ditch Maintenance 10, 000 11, 639 12 Miscellaneous Corrective Grading 60, 000 13 Tennis Villas Open Space 0 6,930 14 Newton - Lot 30 - Export of fill 0 19,708 15 Tennis Villas Swim Club 0 2 , 504 16 Bent Oak Place 0 10, 384 1.7 Erosion Control and Drainage 0 2, 898 18 Fox Creek Drain 0 1, 474 19 Quail Walk Court 0 4, 345 20 Tennis Villas B-58 Ditch 0 6, 388 21 Bent Oak Drain 0 1, 015 22 Red Pine B-58 Ditch 0 8, 349 23 Chestnut B-58 Ditch 0 6,742 24 Red Cypress Slide 0 1,468 TOTAL FOR 1988-1989 FISCAL YEAR $2421, 000 TOTAL ACTUAL EXPENSES $94, 156 BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT PROJECTED BUDGET (1988-1989 FISCAL YEAR) PREVIOUS YEAR'S PROJECTED BUDGET ACTUAL EXPENSES A. PROJECTED INCOME FY'88-'89 (1987-1988) 1. Balance brought forward $ 611,500 2. Annual Revenue Via CSA M-23 626.800 TOTAL INCOME: $1,238,300 B. PROJECTED EXPENSES 1. General Manager 40,000 $ 30,580.00 2. Engineering Geologist and Assistant Geologist 72,000 69,245.00 3. Support services (e.g., office space, office equipment, office staff vehicles) 0* 0* 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program) 242,000 224,487.40 5. Legal, accounting and insurance 10,000 0 6. Professional Soils & Geotechnical Consulting 20,000 9,971.95 7. County staff services 10,000 8.000.00 TOTAL EXPENSES: $394,000 $343,384.35 8. Reserve 844,300 TOTAL BUDGET: $1,238,300 *Included in line items 1 and 2 **Estimated BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT PROJECTED REPAIR AND IMPROVEMENT PROJECTS 1988-1989 FISCAL YEAR (In Priority Listing) ORIGINAL PRIORITY PROJECT ESTIMATED COST 1 Cart Path #5 Revegetation $ 4,000. 2 Hidden Oaks Revegetation 11,000. 3 Blackhawk Phase IV Revegetation 20,000. 4 Country Club I Revegetation 10,000. 5 Tennis Villas Revegetation 30,000. 6 Saddleback Revegetation 2, 000. 7 Blackhawk Phase V Revegetation 20,000. 8 Maintenance of Existing Repairs 10, 000. 9 Miscellaneous Debris Walls 40,000. 10 Horizontal Drain Maintenance & Cleaning 25,000. 11 B-58 Drainage Ditch Maintenance 10,000. 12 Miscellaneous Corrective Grading 60,000. TOTAL FOR 1988-1989 FISCAL YEAR 242,000.