HomeMy WebLinkAboutMINUTES - 07121988 - S.7 (2) s 17
TO: ~� BOARD OF SUPERVISORS
FROM: SUPERVISOR TOM TORLAKSON Contra
Costa
DATE: County
July 12 , 1988
SUBJECT:
PROCESS FOR MONITORING CONTRACT AGENCIES
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMEMDED ACTION Refer to the Internal Operations
committee, the following:
1) Pursue the establishment of accountability of
. contract agencies .that do business with the county.
Ideally, this would include the establishment of goals and
objectives and annual evaluations of both our contract
agencies and of regional boards and commissions.
2) Require all Contract agencies to file annual
reports including the following information; a list of
current board members and attendance record for the year
(including policy statement regarding missed board meetings)
minutes of meetings, copy of financial audits or other
accounting information, indication of how many vacancies
were filled and how the Board members were recruited and how
the represent the community served.
3 ) Consider the feasibility of eventually
establishing an Analyst position to work exclusively with
human services contract agencies to monitor their program' s
performance and how well they are meeting their program' s
goals and objectives.
4) Pursue establishing a process for requiring
boards of directors of contract agencies to evaluate program
directors on a regular basis and file a copy of that report
-with the county. .
5 ) Consider a one-time contract to help our contract
agencies in setting goals and examining their procedures and
in preparing annual reports.
CONTINUED ON ATTACHMENT: YES SIGNATURE: �O7ri�
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON July 12, 1988 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVIS0 ON THE DATE SHOWN.
CC: Internal Operations Committee ATTESTED 1 19zf
County Administrator hll Batclefor, Clerk of the Board of
Supervisors and County Administrator
M382/7-83 BY V.46DEPUTY
PROCESS FOR MONITORING CONTRACT AGENCIES
July 12 , 1988
PAGE TWO
BACKGROUND INFORMATION On June 21, 1988 , upon my
recommendation, the Board of Supervisors took action to
refer to the Internal Operations committee, the following:
1) The question of accountability of contract
agencies that do business with the county and the
establishment of goals and objectives and annual evaluations
of both our contract agencies and of regional boards and
commissions
2) Consider the feasibility of eventually
establishing an Analyst position to work exclusively with
human services contract agencies to monitor their program' s
performance and how they are meeting their program' s goals
and objectives.
3 ) Establishing a process for requiring Board of
Directors of contract agencies to evaluate program directors
on a regular basis and file a copy of that report with the
county.
If a monitoring process is to be an accurate assessment of
how well our contract agencies are serving our communities,
the process should include all of the steps listed in the
recommended action.