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Home My WebLink AboutMINUTES - 07121988 - FC.1 TO:.' . BOARD OF SUPERVISORS FC# i Rom : ----- - -- -- Contra FINANCE COrIn1TTTEE. - — _ I Costa DATE . July 5, 1988 -- - _ -- _ _ County SUBJECT' - -- --- ---------- — -- -- - --- SOCIAL SERVICES DEPARTMENT ISSUES SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION• Accept and approve the Report and proposals made by the Welfare Director to the Finance Committee on June 27, 1988 including: 1. General Assistance Program Redesign to reduce . administrative costs by one-third; 2 . GAIN and G.A. Program Redesign Update; 3 . Child Welfare Support Services Report and intent to increase Child Welfare staff to State guideline levels;. 4 . Interagency Drug Abuse Prevention efforts update; 5. Family Preservation Program Update; 6. Foster Care Home Recruitment and Development Report and proposed activities. 7. Clear this item as a referral to our Committee. BACKGROUND: The Finance Committee requested from the Social Service Department reports on proposed program changes development of new programs, and proposed staffing levels. These reports are attached as presented to the Finance Committee on June 27th. At the request of the Finance Committee, these reports are being presented to the full Board for review and approval. CONTINUED ON ATTACHMENT: X YES SIGNATURE: ' RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF OARD COMMITTEE APPROVEOTHER S Su SIGNATURE nervis Nanc Fanden u1T, ervisor Tom powers y ACTION OF BOARD ON ly 12, 1988 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X 'UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISOR ON THE DATE SHOWN. CC: Social Services Director ATTESTED Az County Administrator PH BATC LOR. CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382/7-83 GENERAL ASSISTANCE PROGRAM REDESIGN A General Assistance operations reorganization and program redesign. GOAL: TO REDUCE THE OPERATING COSTS OF THE GENERAL ASSISTANCE PROGRAM BY ONE-THIRD. DATA: A. General Assistance Caseload 1 . Caseload Distribution by Aid-type - Employables = 49% Interim Assistance = 24% @��t@tom Nr►�tn��5��= = ��{ 2. Continuing Caseload distribution by District West County = 62% East/Central = 38% �. Intake Caseload distribution by District West County = 55% East/Central = 45% P. Staffing 1 . Current staffing 1 evil : 68 Full Time Equivalent positions 2. Proposed stcf f i ng level : C2 Full Time Equivalent Positions. 42 FTE t-i me-study to Gr��er-al Ansi =-t-once i(.1 FTF t i me: sttirly t.o CriiYkp,=iisi on ?, Proposed distribution of staff by Classification Intake Eligibility Workers 1:' Continuing Eligibility Worker= : 1 Interim Assistance Advocacy Social Workers 2 Interim Assistance Advocacy Social Service Program Assistants 4 Work Programs Counselors 7 - - Work Programs Social Service Program Assistants 4 Supervisors b Evidentiary Hearings Representative 1 Special Projects 1 C. Operations Structure WEST COUNTY A Lt A * 4 Wore: Programs Counselors * 2 Social Service Program Assistants. * i Social Worker (SSI Advocacy) * G Social. Service Program Assistants (Advocacy) * 1 Social Work Supervisor Unit B * 7 Intake Eligibility Workers * 1 Eligibility Supervisor Unit C * 5 Eligibility Workers * i Eligibility Supervisor (3/4 S•ti pervisor, 1/4 District Hpar i ng Representative) yn i t D —. * c riigihi '• it'y' Workers $ i Eligihilit'v Supervisor M4 Supervisor, 1 /4 LiS,_rict Hex„-i.ng-- Ftiepr esent-at.:vo) EAST/CENTRAL COUNTY Anti oc:h Unit A * 3 Intake Eligibility Workers * 4 Continuing Eligibility Workers * 1 Eligibility Supervisor Uni t B * 1 Social Worker * 2 Social Service Program Assistants (Advocacy) * 3 Work Programs Counselors * 1 Social Work Supervisor Marti neZ Unit G * 2 Intake Eligibility Workers 2 Continuing Eligibility Workers * 1 Eligibility Supervisor ( 1/2 Supervisor, 1/2 District Hearings Representative) In order to meet the goal of reduced operations staff , certain aspects of the program must be streamlined. At the same time, the program goals will stress self-sufficiency for the General Assistance recipient. * The components of Word; Programs will be restructured to place additional emphasis on obtaining and retaining employment. * The Advocacy service will he expanded to provide intensive service to certain recipients from the point of SSI application, thus maximizing Federal /State funding to that portion nT our GA caseload. * Certain eligibility requirements and procedures will he revised to address thy increased caseload, and provide a (Tiof'-t= positive direction to prngr am requirements. SOCIAL SERVICE DEPARTMENT CONTRA COSTA COUNTY TO: PHIL BATCHELOR DATE : JUNE 23 , 1983 COUNTY ADMINISTRATOR FROM: JAMES A. RYDINGSWORD DIRECTOR, SOCIAL SERVICE DEPARTMENT SUBJ: UPDATE ON GENERAL ASSISTANCE REDESIGN AND GAIN ------------------------------------------------------------ ------------------------------------------------------------ Contra Costa' s GAIN program was implemented on May 9 , 1988 . Sever: GAIN Case Managers and two Unit Supervisors ( one half time) were deployed fl-on otter positions in the Social Service Department . Of the sever, Case Managers , three were vocational Counselors from the General Assistance program. One of the GAIN full time supervisors came from General Assistance Work Programs . In July, as a result of implementation of General Assistance redesign and further implementation , of the GAIN program, we will be adding the following positions : _ . Five Case Managers. One Job Club Counselor. 3 . Four Social Service Program Assistants . 4 . One Assessment Supervisor. This position will be filled from an open list so the individual hires could come from either within or fro^ outside our department . Tile Case Manager posit ons and the Job Club Counselor position will be. filled by the bid processin accordance with the Me-morandum of Understanding. During the first month of operation of the GAIN program, there were 98 AFDC recipients referred to the program . of those , 85 were mandatory GAIN registrants and 13 were volunteers who were alread, enrolled in a self initiated training or education program. The Case Managers have authorized approximately 30 child care plans for the GAIN participants thu's far. There have been no instan:es where the GAIN client could not participate in the program due to lack of child care . Nor does transportation appear to be a major problem for the GAIN participants . Gen 9c (New 3/RRI The Case Managers report that GAIN has met with enthusiasm from the majority of the participants. As other counties have experienced however; we are experiencing about a 45% no show rate at the GAIN Orientation. We expect that percentage to drop as the program beccmes bztter known and clients become aware of the financial sanctior_s ti-,at will be applied for non-cooperation. The GAIN program is creating a great deal of interest in the community. The Cit} of Concord Human Rights Commission invited our GAIN staff to speak to them on Jane 22, 1988. The Commission seemed to be very enthusiastic about the program. They stated that they would put an article in the next Concord Chamber of Commerce Bulletin about GAIN to educate the business community about the program. The; have asked that we update them on the program every three months . The Child Health and Disability Prevention Program has offered two training slots for GAIN participants . The •training would prepare GAIT+ participants for either a clerical career or a career as a Public Health Aid. We continue to work closely with the many adult schools in the county. They are being very cooperative in accepting GAIN participants into their remedial education, GED, and ESL classes . We are meeting with tie Community Colleges to establish a close working relationship with them to meet the needs of our GAIN participants . f CHILD WELFARE SERVICES We have shared with Local- 535 our concern about the need for community resources to support the activities of the county in Child Welfare services. Current resources that are available include the following: Family Stress Center - Parent aides, respite care and counseling. - Child & Family Therapy Center - Counseling in sexual abuse cases. - West Contra Costa County Youth Services Bureau - Counseling. - West Coast Children's Center - Counseling. - Families United - Counseling. - We Care - Respite care, parent education and day care. - Crisis Nursery —Respite care and counseling. - Early Childhood Mental Health Enrichment - Counseling and day treatment. - Contra Costa Children's Council - Child Care. - Child Abuse Prevention Council - Coordination, education and multidisciplinary teams. - Y.W.C.A. - Child care for CPS cases. As a part of a continuing review process and to the extent we can identify appropriate funding sources, we believe the Department should continue to work on the development of prevention and treatment programs for CWS. It is my intent as director of the Social Service Department if to staff Child Welfare consistent with State guidelines. In order to: do so this Department has determined that we need an additional fourteen Child Welfare workers and my request for these fourteen additional positions will be discussed at the Budget presentation. In order to obtain the fourteen Child Welfare positions I need to secure funding from the State consistent with the services we are currently Efforts on Drug Abuse Related Program Development As follow-up to our June 7th report to the Board, we met with Mental Health Services and Drug Abuse Prevention Program Administrative staff. We have also met and talked with members of CASA, the Mt. Diablo School District Drug Abuse Prevention Task Force and staff in Public Health Services who are working with us on prenatal and infant high risk interagency efforts. Based. on those meetings, we believe that there are current efforts underway that can be expanded and that new areas of interagency coordination and community coordination can be established quickly. l Mental Health Services, Drug Abuse Prevention and Public Health have obtained or are in the process of requesting, grant moneys for prenatal and infant high risk drug abuse prevention efforts. We are providing data and working with Health Department staff on these grant applications. Because significant efforts are underway within each department, the Youth Services Board still provides the best avenue to pool all the information and prepare recommendations to the Board of Supervisors. An analysis of each County Department's efforts and recommendations will be reviewed by the County Youth. Services i Board on June 27th. It is expected that the Youth Services Board will report to the Board by July 5 or 12 on specific program responses being developed to address drug/alcohol abuse in families. Based on the Board's direction, on June 7th, we expect to focus on regional (West County, Central North, Central South, and East) efforts in coordinating county department and community efforts. I i II I Status on Family Preservation Program On April 18, 1988, the Board authorized the grant application to the Edna McConnell Clark Foundation for a multi-agency Family Preservation Pilot Program. The Board Order summarizing that application is attached. On June 1st, we were advised that we will receive the Clark Foundation Grant. In conjunction with this grant, funding for the multi-agency Family Preservation Pilot will also come through our application to be a pilot County under AB558-Hannigan. AB558 wassigned by the Governor in May. Application to be a pilot-will- be-due to the State Department of Social Services by July 20th. We are presently in the process of preparing this application. Our application for AB558 status will call for implementing the multi-agency Family Preservation Program in each area of the County on a phase-in basis over 12 months. Antioch will be scheduled to start in December, 1988; West County will start in April, 1989, and, Central County will start in August, 1989. AB558 provides for 3 counties to be designated as two-year pilots in using Foster Care monies for family support services to reduce out-of-home placements. Our Department will be requesting Board authorization to apply for AB558 status on either the July 12 or 19th agenda. EH:vcp fampres.eh disk #memo, vcp SOCIAL SERVICE DEPARTMENT Contra Costa County TO Board of Supervisors DATE June 27 , 1988 Internal Operations Committee Supervisor Nancy Fanden Supervisor Tom Powers FROM Linda Canan cc County Administrator' : Child Welfare Division Manager Office Jim Rydingsword SUBJ RECRUITMENT AND DEVELOPMENT OF Rose Manning FOSTER HOMES IN CONTRA COSTA COUNTY Beginning in September, 1987, the Social Service Department began focusing resources on responding to the serious problems in the out-of-home placement program for children in Contra Costa; County. A contract with a public relations firm was established and went into effect that month, and two Social Casework .' Specialist positions were designated to work specifically on the issues of recruitment and development of foster homes County wide. In the ensuing nine months, we have worked very hard to identify the problems in our foster home system and to make the changes we could given time and resource constraints. The primary focus in our first year of "problem solving" has been internal improvements, noting Kathy Armstrong's statement that "you can' t keep water in a baby bucket" . While we acknowledge that there continue to be many issues needing attention, considerable progress has been made. The following pages outline projects ,which have been undertaken with asterisks noting those on which we continue to work. LC:ceb Attachments a:fosthome.lc o-disk 12 - Board of Supervisors Internal Operations .Committee June 27, 1988 Page 2 Recruitment 1. Christmas campaign in three "malls" : East County Mall, Sun .Valley Mall, and Hilltop Mall. 2. Professional design of brochure to be used in recruitment (camera ready; will be .printed in July) . 3. Classified ads in all County newspapers running once a month beginning in May. 4. Press releases sent to all County newspapers regarding Foster Parent Recognition Luncheon. 5. "Booth" at Richmond Exchange Club' s Spaghetti Feed. 6. Participation with the State Department of Social Service on development of minority recruitment campaign RFP. *7. Development of polished presentation for service clubs, schools, and churches. *8. "Notice" to go in to all County churches for their bulletin. *9. Media "blitz" planned for September and October, 1988 . -Board of Supervisors Internal Operations Committee June 27, 1988 Page 3 Foster Parent Training 1 . New orientation format. 2 . Staff certified as MAPP trainer. 3 . Pre-service training. 4. Individual work with foster families not providing expected level of service. *5. Foster Parent Handbook. Board of Supervisors Internal Operations Committee June 27 , 1988 Page 4 Liaison with Foster Family Community I . Staff assigned to attend Foster Parent Action Coalition. 2. Staff assigned to attend/be available to Foster Parent Association. 3 . Ongoing work with community colleges (Developer-Trainer recently attended Team Building Workshop at expense of community .colleges) . 4. Foster Parent Recognition Lunch. Invitations and programs designed by PRG. 5. Foster Family Forum (quarterly newsletter) redesigned. Board of Supervisors Internal Operations Committee June 27, 1988 Page 5 Licensing Program Development 1 . Complaint investigation. 2 . New application packet. 3 . Individual attention to problem families. 4. Streamline home study and renewal formats. *5. Two-year renewal option. *6. Tracking system from entry through licensure. *7 . Re-evaluation of organization of Licensing Unit. *8. Networking with other counties. *9. Exploration of systems approach in working with Foster Family Agencies (formerly called Homefinding Agencies) . 1 GENERAL ASSISTANCE PROGRAM REDESIGN A General. Assistance operat'.it-_nS and. pi-i3yraf-I+ redesign. GOAL: TO REDUCE THE OPERATING COSTS OF THE GENERAL ASSISTANCE PROGRAM BY ONE-THIRD. DATA: A. General Assistance Caseload 1 . Caseload Distribution by Aid-type - Emp1oyab1es = 49% Interim Assistance = 24% Continuing Caseload di sari buti on by District West County = 62% East!Central = 313% Intake Caseload distri.buti.on by District West County = 55% EaSt/Central = _4-5% F?, St•�,+f i n�� 1 . Current sta F 4 i ng 1.evil : C. � �i-il 1 T'i.mEquivalent e positions Fror,esed st �:rFing 1rVt1 ; Fi..i1 �. fi.,Tir: E_ylii'J�:.;.cni. on F!. i T ' 1. . _ , .L ,._ I t!..) - , _-. �...t filF=:•._..�s...l_iC,�j/ t:.t..! t..:Cl .,�-„�,