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Home My WebLink AboutMINUTES - 06271988 - 2.5 BOARD OF SUPERVISORS + FROM : JAMES A. RYDI ; r![eIRECTOR Social Servi nt Contra DATE'. June 22, 198 8 r Costa County SUBJECT: ITEM P-300 TO ADD: TWO ( 40/40) ELIGIBILITY WORK SUPERVISOR I TWO ( 40/40) ELIGIBILITY WORKER II SIX ( 40/40) ELIGIBILITY WORK SPECIALISTS SPEC I F I C REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION Attached is a P-300 requesting the addition of the following positions: two ( 40/40) Eligibility Work Supervisor I (EWS I ) two ( 40/40) Eligibility Worker II (EW II ) six ( 40/40) Eligibility Work Specialists (EW Specialist) FINANCIAL IMPACT The approval of the additional ten positions will result in the following increased costs for fiscal year 1988-89 for this Department. All personnel costs are computed on second step of classification salary ranges, include 25% department average fringe and 4% cost of living increase effective July 1, 1988. COMPUTATION OF STAFF COSTS Monthly Costs/ Annual Cost/ Total Number Classification Per Position Per Position Annual Costs 2 EWS I $2,723 $32, 676 $ 65,352 2 EW II 2, 278 27, 336 54,672 6 EW Speciaist 2,449 29, 388 176 , 328 Totals $7,450 $89, 400 $296,352 Also this Department will also require equipment - desks, chairs, bookcases, shelves, etc. - for these additional posi- tions. This department already has equipment for one EW Supervior but requires additional equipment for the remaining positions. The costs for this equipment is to be reimbursed through the usual administrative overhead costs claim process. Historically this Department is reimbursed for 600 of its administrative claims. CONTINUED ON ATTACHMENT: _ YES SIGNATURE' RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF B ARD COMMITTEE APPROVE OTHER SIGNATURE(S): p ACTION OF BOARD ON June 28 , 11988, 1980 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc-. County: Administrator ATTESTED June 28, 1988 Personnel PHIL BATCHELOR. CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY M382/7-83 Z6�� i -2- CALCULATION OF EQUIPMENT COSTS Classification Equipment Costs ( 2. ) EW II ( 6) EW Specialists @ $1,075 each $8,600 ( 1) EWS I @ $1, 395 each 1, 395 $9,995 REIMBURSABLE COSTS Personnel Costs Of the $263 ,676 total personnel costs, state funding has been approved to fund 1000 of the costs for the two 'EW Specialist positions(, one EW Supervisor I position and 750 of the costs for the remaining six positions. $296,352 total costs 58,776 100% State reimbursement - 2 EW Specialists 32, 676 100% State reimbursement - 1 EWS I $204,900 ( $150,235 estimated State reimbursement) 54, 665 estimated County share Equipment Costs $9,995 total equipment costs ( 600 or $5,997 reimbursable) 3 ,998 40% County share Total Increased County Costs $54,665 Increased Personnel Costs 3 , 998 Increased Equipment Costs $58 ,653 Total Increased County Costs This Department requires an increase of $58,653 to our recommended 1988-89 budget in order to meet these increased costs. BACKGROUND/REASONS FOR REQUEST Within the recent month, legislation and court decisions require implementation which affect this Department' s operations. These requirements are as follows: 1 . Counties must complete asset clearances for Medi-Cal applicants and recipients through the Earnings Assets Clearance System. Account information from all financial institutions in the state is•matched against public assistance recipient infor- mation in order to determine if there are unreported assets. Follow-up is required in those instances where there are discrepancies. The State Department of Social Services (SDSS) has projected that the increased workload to meet this requirement will result in 3 additional positions for Contra Costa County. State funding has been approved to 100% fund the costs of the three positions. -3- This Department has determined that the classifications required to perform this function are: 1 EWS I position and 2 EW Specialist positions. The Medi-Cal assets clearance and over- payment computations are specialized functions to be assigned to a centralized unit located at Stanwell Administration. The EW Specialists will be required to reconcile information reported by clients with that reported by financial institutions, research regulations applicable to the cases being reviewed, compare results of case review to assess any irregularities, and prepare detailed written summaries of their analysis. The addition of the two EW Specialists will result in the need for an additional EW Supervisor I in the Department' s specialized units as Stanwell Administration. 2. All counties have been instructed to implement a recent court order to authorize immediate need ( IN) payments of cash payments of up to $100 if public assistance recipients do not have enough current income or resources to pay -for food., - clothing, medical care, rent or mortgage payment, utility bills or other situations in which there are non-deferrable costs. ' SDSS has projected that compliance with this court order will result in an additional two eligibility worker positions for the Department. The Department projects that the positions required are at the EW II level. It is anticipated the increased workload will occur in our continuing units. EW II ' s are assigned to continuing units to determine initial and continuing eligibility for public assistance. 3 . AFDC-Homeless Program. Depending upon family size and meeting AFDC program requirements, homeless AFDC families - applicants and recipients - may be eligible for additional financial assistance to pay for deposits and/or rent in order to secure housing. Families may only qualify for such payments' once a year. SDSS has projected that this new program will result in an additional four positions for this Department. It is anticipated that the increased workload will occur in our intake units and we will require an additional four EW Specialists in our intake units Department-wide. EW Specialists staff all intake units. Their job duties include conducting interviews with applicants in order to determine applicants '' eligibility for public assistance programs. In order to more effectively meet ongoing new requirements, this department is establishing a training unit for newly hired Eligibility Workers. The additional Eligibility Work Supervisor I position is for the new training unit. This Department cannot absorb the above additional work require- ments withirr our current staffing level. Therefore we are requesting the addition of the ten specified positions in order to meet the new mandates. ... . -4- CONSEQUENCES OF NEGATIVE ACTION If the additional ten positions are not approved, this Depart- ment will not have sufficient staff to meet new workload requirements. In addition SDSS has already approved 100% funding for three of the ten requested positions and funding for the remaining seven positions. If this action is not approved, this Department and the County will not realize authorized revenues. JAR/CH/dc EWP300.add ORIG: Social Service Department cc: County Administrator Auditor-Controller County Personnel '0.SIIION ADJ0S1WKT* WQUEST. : . Na 5:: iDED'J[NE 7;` 1988 .P-#30D T • • Date*.-V2488 Dept. No./, . 5105 .COpets )eparta�ent social service - 'Budget Unit 'No. 500 Org: No. -Aoncy No. 53 lotion Requested:ADD two (40 40) Eligibility Work Supervisor I; ; two (40%40) Eligibility Worker II; six (40/40) Eligibility Wqrc ci is. Proposed Effective ate Explain why adjustment is ,needed: Additional staff reuried to meet new state mandates 'iki amly with Court order, and establish tr&uu ng unit Classification Questionnaire attached: Yes o MoE3 Estimated cost of adjustment: s. ' 58,653 Cost is within department's budget: Yes❑ No R. 1f not •within budget, use reverse side to explain. how costs are :to,be . Department must initiate necessary appropriation adjustment. � '-Use additional sheets for further explanations or comments: nt : Personnel Department Recommendation Date: . Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basit/Exempt Salary Schedule, as described above. Effective: D day following Board action. - a e . or erector of Personj County Administrator Recommendation Date: O Approve Recommendation of:.0irector.of Personnel D Disapprove Recommendation of Director of Personnel' Y O Other: 1 v Y:.; r for :County.:Admi n i stre Board of Supervisors Action Kdjustment APPROVED/DISAPPROVED on J.R. Olsson, County Clerk ; : . . • : � • . ... .'OS1TtOM AOJUSTMEIR REQUEST. . • . .Nc.• _!►-�'�t..=_ RECEIVED .• Dale••. 6/7/88 PE4 SON?�EL.OE°OrMENT. social OiePt• No•% . •topers . Department �� 12 �N 'Budget Unit *No. Soo '' Org.' No. Agency No. 53 Action Requested: ADD one (40/40) Eligibili4 Work Supervisor_I, two (40/40) Eligibility SI Worker II's, six (407ZGT-EJ gibii1ty Worjt Specialists. ' Proposed ect ve ate: My aft Boar prova Explain why adjustment is •needed: Additional staff required to'meet new State mandates and to comply with cou order. Classification Questionnaire attached: Yes [3 .Na ® . Estimated cost of adjustment: S 47,054 Cost is within department's budget: Yes-13 No ® (EY 88/89) . If not within budget, use reverse side to explain how costs are to-be fWAM. `. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. ni ea Personnel Department Recomwndation Date: Add one 40/40 Eligibility Work Supervisor 1, Salary Level XB 1524 (1495-2547) , two 40/40 Eligibility Worker Ills, , Salary Level C5 1301 (1668-2028) and six 4.0/40. Eligibility Mork Specialists, Salary Level C5 1374 (1795-2182). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: Mp day following Board action. -4� ;t= Date erector of Fersoni County Administrator Recommendation Oates J;"Approve Recommendation of..0irector of Personnel 4 a O Disapprove Recommendation of -Director Personnel' _ ,� - y O Other 1' , . 1 �,; ' .. •. '.;st.'=r,tib)>r,'r�;. �,. '" .- .. ."i .';D'-''�.'� '� '.' a ` for Couno Administra Board of Supervisors Action JUN 2 8 Phil Batchelor, Clerk of the Board of Adjustment APPROVE on is Supervisors and County Administrator JUN 2 8 1 n�to- 8