HomeMy WebLinkAboutMINUTES - 06141988 - 1.83 TO: BOARD OF SUPERVISORS
FROM: JAMES A. RYDINGSWORD Contra
Social Service Department
Costa
DATE'. May 17 , 1988 County
SUBJECT: SOCIAL SERVICE DEPARTMENT REVOLVING FUND INCREASE
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDATION:
Authorize Auditor-Controller to increase the Social Service
Department Revolving Fund from $6,810 to $11 ,100 in order to
include advance postage due deposit accounts totaling $3 ,400 in
the Revolving Fund and to increase the cash in the fund by $890
to improve the efficiency of the replenishment process.
H. BACKGROUND/REASONS FOR RECOMMENDATION:
From time to time the Board of Supervisors, at the request of
the Social Service Department, authorizes the Auditor-
Controller to increase the Social Service Department Revolving
Fund. The most recent increase was authorized on June 12, -1984 .
Since that date, the purchasing power of the fund has dimin-
ished by approximately 16% due to inflation. This, along with
the increased volume of emergency cash aid authorizations, has
increased the frequency of replenishing the district office
petty cash funds to an inefficient level. The Fiscal Unit of
the Department has designed a system of larger, less frequent,
regularly scheduled replenishments which will smooth out the
work flow and reduce the amount of staff time spent in the
replenishment process. A cash increase of $890 is requested
for the implementation of this system.
As a result of his recent examination of the Revolving Fund,
the Auditor-Controller has recommended that the Social Service
Department request a Board of Supervisors ' Order to increase
the Revolving Fund by $2,425, thus officially incorporating the
existing advance postage due accounts into the fund. Since
then, postal rates have increased 13 . 60. To accommodate the
rate increase and to facilitate the proposed replenishment
system, the Department is requesting Board authorization for
Advance Postage Due Deposits in the amount of $3, 400 ( the
$2,425 of existing deposits plus a $975 increase) .
The combined fund increase requested is $4,290; $3 , 400 in
advance postage due deposit authorization, and $890 in cash.
CONTINUED ON ATTACHMENT: _ YES SIGNATUREfit;
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDA ION F BO�Ij�MI EE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON jUN 4-M APPROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
ORIG: Social Service Dept. (Attn: Contrac s) JUN 1 4
cc: County Administrator ATTESTED �9$$
Auditor-Controller ---
PHIL BATCHELOR, CLERK OF THE BOARD OF
JAR/X,9/dc SUPERVISORS AND COUNTY ADMINISTRATOR
10Aboard.l 1A
M382/7-83 BY ,DEPUTY