HomeMy WebLinkAboutMINUTES - 05171988 - 1.61 TOS BOARD OF SUPERVISORS
FROM: Phil Batchelor,. 1 ..o „r
County Administrator
CJ�ALCI
DATE: , May 17 , 1'988 C ^
sueJECTRELIEF OF CASH SHORTAGE IN ACCOUNT OF THE DEPARTMENT OF AGRICULTURE
SPECIFIC REQUEST(S) OR RECOMMENDATION S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Authorize relief of cash shortage in the account of the Department of
Agriculture as recommended by the Auditor-Controller and District Attorney.
REASONS FOR RECOMMENDATION/BACKGROUND:
The cash shortage in the amount of $60 in the revolving fund of the
Department of Agriculture occurred between March 17 , 1988 , and
April 8 , 1988 .
During the time of the disappearance; one secretary was. on vacation and the
other secretary was off sick for a number of days. There were a number of
purchases made with the use of the revolving fund during the period bf time
that the secretaries were not at work. It is believed that the $60 was -
paid out to employees as reimbursement for purchases made by the employees
that were not property documented by receipts.
The Auditor-Controller has recommended that in the absence of the secretary
assigned the responsibility of managing the revolving fund, a specific
individual be given that responsibility to assure that departmental
revolving fund practices are maintained to avoid such losses in the future.
The Department of Agriculture has indicated that it will follow the
recommendations of the Auditor-Controller.
CONTINUED ON 'ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF- COUNTY ADMINISTRATOR RECOMMENDA ON OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON May - 7, 1788 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT may. AND CORRECT COPY OF AN ACTION TARN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
.MAY 17 1988
cc: County Administrator ATTESTED
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
Department of Agriculture SUPERVISORS AND COUNTY ADMINISTRATOR
District ,Attornev
BY ,DEPUTY
M382/7-83 � —