The URL can be used to link to this page

Home My WebLink AboutMINUTES - 05101988 - 2.2 IL THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on May 10, 1988 by the following vote: AYES: Supervisors Powers, Fanden, McPeak, Torlakson, Schroder NOES: None ABSENT: None ABSTAIN: None ------------------------------------------------------------------ SUBJECT: Probation Department Reorganization The Board received the attached report dated May 10, 1988 from Gerald S. Buck, County Probation Officer, relative to the proposed reorganization of the Probation Department. Mr. Buck advised that the proposed reorganization plan was the result of extensive study and review over a period of years and is an appropriate action to strengthen the operation of the Probation Department. Kay Hlavka, representing the Probation Officers Unit of the Contra Costa County Employees' Association Local 1, requested a modification of the eligibility specifications to allow Deputy Probation Officers an opportunity to compete for the Director I position. V, Mackie Pease, representing the Probation Department Ad Hoc Committee, expressed concern about the proposed classifi- cation changes. He requested that the matter be continued for 30 days to allow the Ad Hoc Committee the opportunity to respond to the proposal. After discussion by Board members, IT IS ORDERED that the proposed reorganization plan for staffing the Probation Department is REFERRED to the Finance Committee for review. cc: Finance Committee County Administrator Probation Officer Personnel 1 hereby certify that+his is a true and correct copy of Local 1 anc:Uon, taken and entered on the minu,e3 of the V. M. Pease, Ad Hoc Cte Board c Surpervisors on the date shown.. ATTESTED: .✓�h�. E't-� � �',�.i Ems:-'�°�� ;5; �Ec.';s; €:t t'•^e �vtfru of Supers sl,s and ("ounly Administrator By , Deputy r TProba ion Department Contra Gerald S. Buck County Probation Officer Administrative Offices Costa 10th Floor County Administration Building 651 Pine Street Martinez, California 94553-1289 (415) 646-2700 To: Board of Supervisors Date: May 10 , 1988 From: Gerald S. Buck, Subject: Probation Reorganization/ County Probation Officer Classification - Board of Supervisors Determination Item - May 10 , 1988 I. THE ISSUE For the past nine years I have examined the organization of the Probation Department.. A. I have looked at other County Probation Departments . B. I have developed several potential models. C. I have drawn upon the experience of our top Management staff. My conclusions are that no major reorganization is called for, but certain fine tuning is needed to strengthen our organiza- tion and make the Department operate with increased productiv- ity and excellence. After extensive study and review of many alternatives, I pre- pared a proposal for reorganization, classification and salary adjustments. This proposal was submitted to the County Admin- istrator in September of 1986 . II . OBJECTIVES A. To provide an organizational structure that is practical and efficient, absent unnecessary administrative layers . B. To reduce the number of -classifications in the Department in order to maximize flexibility, movement of staff, and personalrg owth for employees. C. To compensate employees consistent with their duties and responsibilities. Board of Supervisors -2- May 10 , 1988 D. To organize the Department for the future which will require change and ability to accomplish more with less. E. To implement changes in a manner which will not have negative impact on present staff . i III . A PHASED IN IMPLEMENTATION I A. Management classification adjustments. B. Creation of a Special Services Division. C. Planned rotation of managers and supervisors between various service functions. I I IV. THE MATTER BEFORE YOU TODAY IS THE FIRST STEP OF THIS PROCESS • I A. There are currently two middle management - second level supervision classifications. 1. Institutional Supervisor III - Four positions: Assilstant Superintendents, Juvenile Hall & Ranch Directors of Boys ' and Girls ' Treatment Centers 2. Probation Supervisor II - Five positions: Assistant Regional Directors Department Training Officer & Volunteer Coordinator 3 . ( Institutional Supervisor III salary is presently 30 less than Probation Supervisor II salary. ) Annual Cost - $7 , 200 . B. My request is to merge these two classifications into a single class , Director I . This classification would be used for existing functions of IS III ' s and PS II ' s . Later, a Director I will head my proposed Special Services Division. 1. We ' re also asking for the retitling of two other classes: ) I Director II - Two Superintendents: Juvenile Hall and Boys ' Ranch Director III - Three Probation Directors i Board of Supervisors :. -3- May 10 , 1988 C. Personnel Department Analysis. Upon submission of my proposal in September, 1986 ( 20 months ago) , the Personnel Department was asked to study my proposal and report back to the CAO. 1. After examining 13 other Probation Departments , Personnel found the majority have a second level supervision class which is commonly used in both Field and Institutional operations. An ad hoc committee of first line Field Services super- visors took exception to my proposal and appealed to the Personnel Director last August. 1. I agreed to have the Personnel Department conduct classification studies of over 30 positions affected by my proposal. 2. The Personnel Department analyzed classification questionnaires submitted and concluded that my proposed classification was appropriate. D. Therefore, based on nine years of in-Department study and analysis and nearly two years of assessment by the. Personnel Department the matter was placed on your consent agenda on April 26 , 1988 . V. SUMMARY AND RECOMMENDATION A. I am proposing the establishment of a second level manage- ment classification, Director I , which will serve to enhance the Department' s organizational strength, promote professional growth, and which is the first step in a long range plan for organizational enrichment. B, I am aware of the fact that some Field Services staff at the line and first level supervision have different points of view. I have met with representatives of these groups on several occasions. C. The issue of difference now seems to be who should be eligible to compete for Director I . We currently have one vacant Institutional Supervisor III and one vacant Proba- tion Supervisor II which need to be filled (Director of Girls ' Treatment Center and West County Juvenile Field Services Regional Director) . i i I i Board of Supervisors I -4- May 10 , 1988 D. Specifications '- Classification of Director I . 1. Functions' duties, responsibilities, minimum quali ficationsjand salary range of Institutional Super- visor IIIland Probation Supervisor II have been merged into the proposed specifications prepared by the Personnel Department. r 2. Minimum gualifications - Director I a. Education - B. A. Degree. b. Experience - Two years full-time supervisory experience in Field or Institutions. 3. Promotional Pool of eligibles: Probation Supervisor I - 20 Institutional Supervisor I & II - 17 Deputies with past supervisory experience in Institutions - 12 e R49 E. Eligibility for second level Management positions should be limited tolfirst line supervisors and the eligibility pool includes ,sufficient numbers and representation of minorities and women ( 14 women--29o) ( 9 minorities--18o ) . I F. I am confident the' Personnel Department can devise a fair competitive process which will provide me with a certified list of candidates which meet the qualifications of the Director I classification. G. RECOMMENDATION r In light of several years of study by the Department Administration and the Personnel Department, I ask that you approve the proposed establishment of the classifica- tions of Probation Director I , II and III and the specifi- cations prepared by the Personnel Department. GSB:ds I 4 i