HomeMy WebLinkAboutMINUTES - 04051988 - 1.48 t
,- POSITION AD40STMENT,. REQUEST. . No. 14 _
1-048 Date: 3/7/88 _
EL L
Dept. Nthi Copers
Department Hlth Svcs/ADAMH Budget 11 0.8 r JTu 18Qrg. No. 5986 Agency No. 54
- 4
Action Requested:q ' n� Mental Health Treatment Syecialist "A" level position
#38:`to Administrative Aide,
Proposed Effective Date: 4/6/88
Explain why adjustment in, needed: To properly classify the incumbent (R. Capurro) according
o the duties she performs in the East County Mental Health Region.
_ Classification Questionnaire s*tached:- Yes 4x No ❑
Estimated cost of adjustment: $ 121/mo.
Cost is within department's budget: Yes [ No ❑
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. Web Beadle, �'
Use additional sheets for further explanations or comments. P s nne'�-e�ficer
For) Department Head
Personnel Department Recommendation
Date:
Reclassify Mental Health Treatment Special.ist °A":.Leyel':p�os:ition and =person #383, Salary -
Level TA 1224 (1664-2130) to Administrative Aide, .Salary' Level. XA 1454 (1519-2363).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action. •`ttw
4J ` -�g
Date for Director of Personnel
County Administrator Recommendation
LAP/Prove Recommendation of Director of Personnel Date: 3 r y - g
Disapprove Recommendation of Director of Personnel
Other:
C�
or County Administrator
Board of Supervisors Action APR 5 1988 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/D on Supervisor an Coun y Administrator
Date: APR 5 1988 By
APPROV�RALL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
COhTR: COSTA COUPTY
CLASS [ FICAI ION 0 11 E S T I O N N R I R E
f.A 64
HEALTH SERVICES ALCOHOL/DRUG ABUSE/MENTAL HEALT
QFFICIA. JOU CLAL.SIFILATiON bJF.n.frll IOU TITLd rla.f a Aorw rnu A.w. e. .uua
Pittsburg Mental Health Center
ADMINISTRATIVE AIDE 550 School Street, Pittsburg
_Trmrr n.quuea�- 1-o:cripi -n ut Wnrw;
25% A. Assists in the administration of the personnel system support function
for the Regional Mental Health Programs.
1 . Reviews and recommends approval/denial by the Regional Director of
all requests for personnel actions from program or unit supervisors
within the Region.
2. Prepares formal requests for personnel actions for submission by
the Regional Director to Division Administration.
3. Conducts personnel studies, analyzes staffing patterns, monitors
monthly Personnel Information System reports, and makes recommen-
dations to the Regional Director and Program Supervisors in all
personnel matters.
4. Assists the Regional Director in organizational issues. Implement
and. enforce County Departmental and Divisional Policies and
Procedures regarding personnel.
5. Works together with Affirmative Action Officer and Coordinator to
implement County Policy on affirmative recruitment and employment
measures.
6. Researches personnel policies and procedures and MOU requirements,
and advises Regional supervisory staff regarding personnel manage-
ment issues, including disciplinary actions, grievance procedures.
7. Screens employment applications (for temporary candidates) for con-
formance with job qualifications (minimum experience and education
requirements) .
10% B. Assists the Regional Director in Budget preparation, negotiation and
monitoring process for regional cost centers/programs.
1 . Assists in the preparation of regional programs annual budget pro-
jection and operating requirements. Identifies needs for person-
nel, space and equipment. Uses information and instructions
provided by the Divisional Administrator and Department Accounting
Staff.
2. Monitors expenditures of County-operated and Contractor-operated
programs on a monthly basis, through monthly expenditure reports
issued by the Department's Accounting Section and through indepen-
dent record keeping.
3. Identifies sources of funding (i.e. salary savings, offsetting can-
cellation of vacant funded. positions) for establishment of new
positions or financing of quipment purchases, additional services,
etc.
5% C. Assists the regional Director and/or Regional Contract Monitor in the
negotiation, development, monitoring and evaluation of Service
Contracts with individuals and organizations which provide client or
support services to the Region.
f
1. Reviews and processes all requests for contracts from Program
Supervisors.
2. Analyzes proposed contract Payment Provisions, Budget, Service
Plans, and Special Conditions of various contracts.
AK 75 3. Assists Program staff in writing contract provisions to insure
clarity, legality and compliance with pertinent regulations and
requirements, in consultation with A/DA/MH Division Administrator.
CONTRA COSTA COUtrTY
CLASSIFICAI 1'0N vUEST10NNAIRE
.A N,.
L.L/'X11 1 ML.to I -
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OF FICIA. JUU LLAt,4IFILATION NL)Ln.f/(. JOU 11TLE , rlo.r a Aplm .In./ A:f.:;-r.l .IN.Il
Tle+e n.quuea — 1.0scrlpl—n ul worm:
4. Reviews cost center budgets to insure that proposed contracts are
fully funded prior to implementation.
5. Prepares transmittal memos and draft Board Orders, as necessary, to
be submitted with draft contracts to A/DA/MH Division
Administration.
25% D. Assists the Regional Director on other administrative tasks, as required.
1 . Facility/Space Managment - Initiates and maintains contacts with
Building Services and Lease Management Services regarding main-
tenance and space needs of various programs.
2. Medical Records - Assists Regional Supervisors and clerical staff
in coordinating the patient care record systems in the Region.
Monitors Medical Records procedures.
3. Investigations - Conducts investigations and studies in response to
consumer complaints, community concerns and inquiries from Division
Administration regarding Regional programs.
4. Participates as directed by Regional Director on special task
forces or committees at Regional and Divisional levels.
5. Coordinates with the three Program Supervisors and assignment and
referral of new patients.
6. Keeps the file of community resources current and keeps it available
for staff.
7. Assigns rooms to staff in the three clinic sites.
8. Maintains the files of documents which are relevant to the admin-
istration of the clinics including the Policies and Procedures
manuals.
9. Maintains the inventory of all forms which are required for patient
care.
15% E. Monitors the fiscal and statistical procedures and reporting functions of
the Region.
1 . Assures proper and timely input of admissions and discharge infor-
mation for the Client Data System for all clients.
2. Analyzes late batching and late charge summary reports for the
Region and makes recommendations for corrections.
3. Oversees cash collections procedures and timely deposit of funds to
designated banks.
4. Maintains program statistical reports, as required.
20% F. Carries out Liaison Functions.
1 . Provides liaison with the Administrator of the East County
Neighborhood clinic.
2. Provides liaison to community services (such as Loaves and Fishes
and the United Council of Spanish Speaking Organization) and to
AK 75 community leaders.
3• Serves as staff to East County Mental Health Advisory Committee.
4. Responds to requests for information about Mental Health Services
in East County by official agencies and research groups.
5. Answers correspondence and survey questionnaires.