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HomeMy WebLinkAboutMINUTES - 04261988 - 1.39 POSITION ADJUSTMENT_. REQUEST. No. w Date: 4/5/88 Dept. No:/: _ R E`U I � Copers Department Hith Svcs/Finance Budget Unit No. 05.40 po, 6554 Agency No. 54 : :PR �g. 2 � �-- Action Requested. Classify one (1) Account Clerk-Expeiience7d Level�Eg.osition, cancel Data Control Clerk position 4152. CIVIL 5ERyi' L DEP+'. Proposed Effective Date: 5/1/88 Explain why adjustment i" needed: to replace a departmental payroll clerk position and person (K. Head) being reassigned to another function. or description of duties . Classification Questionnaire(.*tached:, Yes No Estimated cost of adjustment: $ 94/mo Cost is within department's budget: Yes ® No (differences in range - If not within budget, use reverse side to explain how costs are to be funded. budgeted) Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. P s nel Officer for Department Head Personnel Department Recommendation Date: Classify one Account Clerk - Experienced._Level. . o .ti.on Salary Level C5 1252 (1589-1931 ); cancel Data Control Clerk .pirsiti:o2., Satary Level C5 1191 (1495-1817) . Amend Resolution 71/17 establishing positions and resolutions allocating classes to the 'Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. fZ. Date for) Director of PersonneT County Administrator Recommendation Date: L( prove Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: CM) Count Administrator Board of Supervisors ActionPhil Batchelor, Clerk of the Board of Adjustment APPROVED on APR 2 6 1988 -Super vi ors and County Administrator Date: APR 2 6 1988 By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL SALARY RESOLUTION AMENDMENT. PAYROLL JOB DESCRIPTION Keep the payroll time keeping records for approximately 400 permanent, permanent part-time, permanent intermittent and limited term employees. Type control cards for all new employees. Post all changes in status such as promotions, demotions, leaves of absences, classification or org number reports, and all changes in pay status such as salary review reports, probation reports and cost of living increases to the control cards. Keep records of all injuries and forward report on lost time and earnings to the Safety and Benefits Department. Report sick leave usage for employees on State Disability Insurance to the Safety and Benefits Department for sick leave to be restored and then reconcile my balance to the Auditor Controller balance. Post all usuage of accruals, overtime and differentials to each employee control cards and to each IBM card from semi-monthly time reports and submit to the Auditor-Controller for payment. Calculate pay for terminated employees to pay off accrued vacation, holiday comp, overtime comp, and floating holiday and submit my calculations to the Auditor/Controller for payment. Make manual adjustments on memos to Auditor/controller to correct any errors in pay. All calculations must be computed to the exact amount (hazard, shift, over- time, AWOP, etc. ). Calculate rate of accruals based on classification and years of service according to M.O.U. 's. Calculate vacation , holiday, sick leave and floating holiday accruals on each employee control card and verify the totals to each IMB card. Search out any discrepancies using the Auditor/Controller transmittal printout each month. After the 15th of each month, record any time without pay, transfers, ter- minations, and leaves of absence on the deviation report (permanent employees only). List and new salary advance requests or discontinuances. Code the salary advance cards to the proper location code and org number and make sure all other required informatin is recorded to submit to the Auditor/Controller. Keep record of all employees,who have requested to accrue overtime comp. This involves calculating accrued time, deducting usuage and keeping a running balance and year to date balance to be sure that the employee's compensatory time within the guidelines of their M.O.U. Verify that employees who have been approved for Bi-lingual pay (or any other dif- ferential ) have worked the full month and if not, prorate. pay based on the number of hours in pay status. Calculate pay for employees who are "on-call" or who earn holiday credit. Both are paid at the straight time rate. These figures are submitted on input docu- ments directly to the computer without any Auditor check. Sort and distribute employee paychecks and timesheets twice a month. Have telephone contact and personal contact with employees. Answer all questions they have regarding their paychecks, i.e. , sick leave, vacation, overtime, salaries, deductions, differentials and questions regarding submission of timesheets. Have various deadlines to meet each month. Permanent time cards and limited term and permanent intermittent cards for the last half of the month are due in the Auditor/Controller's office usually by the second work day of the month; frequently the cutoff is only one day. The deviation report and limited term and permanent intermittent cards for the first half of the month are usually due to the Auditor/Controller on the second work day after the 15th of each month. Distribute all hours to the proper cost centers for the allocations of payroll charges and post to IBM cards during cutoff. According to the Fair Labor Standards Act employees must be paid O.T. at a rate which includes any differentials they were paid that week. Our current computer system does not have the capability to hold the higher rates. It takes manual calculations on FLSA worksheets listing all the differentials and eligible hours, this is a very detailed procedure.