HomeMy WebLinkAboutMINUTES - 04121988 - 1.49 TO- BOARD OF SUPERVISORS 1-049
Barton J. .Gilbert, Contra,FROM: Barton
of General Services ,
DATE
April 12, 1988 CIJJICI
SUBJECT: Authorize Increase in the Amount of the Revolving
Fund of the General Services Department
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND 'AND JUSTIFICATION
I . RECONIlUENDATION
AUTHORIZE an increase of $25 .00 in the amount of the Revolving
Fund of the General Services Department to a new total of
$680 .00 under Government Code Section 29321.
II . REASON FOR RECONIlRNDATION/BACKGROUND:
This increase in the petty cash fund for the General Services
Department is needed in the Central Service Division located on
Stanwell Drive in Concord. Central Service recently__absorbed
into its messenger service the Driver Clerks formerly with the
Social Service Department. Frequently the Driver Clerks are
required to claim at the Post Office postage-due mail addressed
to Social Service. Since most of this mail contains time
critical material, it must be picked up and the postage paid.
In the past, this was done through the Social Service petty cash
fund. Because Central Service currently has no petty cash, the
Driver Clerks must either pay the postage from their own funds
which are reimbursed later by Administrative Services in
Martinez, or secure the funds and return to the Post Office to
pick up the mail. Establishing a petty cash fund at Central
Service will enable them to be reimbursed immediately at their
own Division.
III . FINANCIAL IMPACT:
A saving in time for the Driver Clerks in not having to return
to the Post Office to pick up postage-due mail and in not having
to secure reimbursement from Administrative Services in
Martinez.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Driver Clerks will have to continue either to pay postage from
their own funds and receive reimbursement later from Adminis-
trative Services, or to secure postage-due money and return to
the Post Office to pick up the mail.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON ___ -APR i2 1988 __ APPROVED AS REC--MENDED OTHER
VOTE OF SUPERVISORS
y I HEREBY CERTIFY THAT THIS IS A TRUE
x UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED APR 12
G
eneral Services Department
Administrative Services PHIL BATCHELOR, CLERK OF THE BOARD OF
Central Service Division SUPERVISORS AND COUNTY ADMINISTRATOR
County Auditor-Controller
BY-
M382/7-83 M382/7-83 —