HomeMy WebLinkAboutMINUTES - 03221988 - 1.59 TO: BOARD OF SUPERVISORS
Contra
FROM: John R. McKinney,
Director Costa
By: John W. Parker, III County
DATE: 3/4/88
SUBJECT: Contract for Collection Services !
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTIONS:
1) Approve specifications for providing Collection Services to
Contra Costa County.
2) Authorize ORC to solicit proposals for Collection Services and
fix March 29, 1988, as the date for opening proposals.
II. FINANCIAL IMPACT:
The recommended actions, if approved, would have no financial impact.
These actions merely ,establish the general specifications for outside
Collection Services and authorize ORC to solicit quotations.
After the submitted quotations have been reviewed, ORC will recommend
the selection of a Collection Agency (or agencies). The financial
impact of the recommended Collection Contract will be discussed at
that time.
III. REASONS FOR RECOMMENDATIONS:
1) Section 26220 of the Government Code allows the Board of
Supervisors to enter into a contract with a licensed Collection
Agency for Collection Services. The existing contract for
collection expired December 31, 1987. The first step Iin selecting a
contractor for the period beginning March 29, 1988, is approval
of the specifications the County will expect the selected agency
to conform with.
2) Authority for receiving the responses to the County's , invitation
to submit quotations should be assigned to a single department.
The review and recommendation process may involve staff from other
departments that may be affected by this contract. The proposed
deadline, May 3, 1988, should allow sufficient time for interested
collection agencies to prepare and submit quotations. ;
IV. BACKGROUND:
The County had a contract with Far West Collection Services, Inc. ( rough
the Auditor-Controller) for the provision of Collec on Services
2
all delinquent bills, claims, and accounts that the un y choo s to
assign. The past contract with Far West expi 8 .
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR • RECOM END: 10 OF BOAfRD OMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
i
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT -ZY ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF ANI ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISO ON THE DATE SHOWN.
Count Administrator D
CC: Y ATTESTS CCei�.Q
Office of Revenue Collections —PWj BatchelorI f, the Board e`
County AdiriiiiiaratoT
M3a2/7-83 BY ��y`� DEPUTY L
,
To: BOARD OF SUPERVISORS
From: John R. McKinney,
Director
By: John W. Parker, III
Date: March 4, 1988
Subject: Contract for Collection Services
IV. BACKGROUND: (continued)
Attached are the specifications and quotation data sheets
we propose to mail to those firms which have expressed an
interest in our collection services contract. The specifi-
cations we have proposed are essentially the same as those
which were a part of our contractual agreement with Far West;
however, there are two changes which are explained below:
- The specifications do require the agency to maintain an
office within Contra Costa County. Specifications require
an office within Contra Costa County; previous Ispecifications
required offices to be maintained in west county and
central county.
- We have left open the option of contracting with more
than one agency. The practice of using two or more agencies
is common in private industry and has been recommended by
the County's Grand Jury auditors. Such an arrangement
provides flexibility and a much better means to� judge the
effectiveness of each agency involved.
V. CONSEQUENCES OF NEGATIVE ACTION:
As previously noted, the current contract for collection
services expired December 31, 1987. Failure to approve the
recommended actions could result in the County not having
available a collection agency to which delinquent accounts could
be assigned. This may cause loss in net County revenues.
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