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TO BOARD OF SUPERVISORS ��`'�
FROM: Phil Batchelor, County Administrator Contra
Costa
DATE: March 15 , 1988 County
SUBJECT: Approval of Amendment to Adjuster Services Contract
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize contract amendment of Payment Provisions, Section 2 . -
Payment Demands of the George Hills Company contract for liability claims
adjuster services for the period January 1, 1988 to December 31, 1988.
BACKGROUND:
The contract with George Hills Company for liability claims adjuster
services states under the Payment Provisions, 2. - Payment Demands - that
the contractor shall submit payment demands no later than 30 days from the
end of the month in which the contract services were rendered. It is not
practical or possible for the contractor to satisfy this requirement.
Billings are based on time and expense incurred on each claim file, and a
reasonable amount of time accumulates on a claim before it is billed. If
each claim were billed within 30 days of when services were rendered, we
could be paying as little as $4. 95 ( . 1 hr. of adjusting) on a claim file.
It has been acceptable to us for the contractor to accumulate adjuster' s
time on a file before billing. In addition, the contractor sends interim
billings on most files as of June 30 and December 31.
The Payment Demand section of the contract is amended so that the
contractor is required to submit monthly billings in a timely manner
acceptable to the Risk Manager..
All other terms and conditions of the existing contracts are to remain
unchanged and in effect.
CONTINUED ON ATTACHMENT: YES SIGNATURE: C L G �
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEND ON OF BV RD COMMITTEE
APPROVE OTHER
SIGNATURE(SI:
ACTION OF BOARD ON MAR-1- lq8p APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT -ZEAND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: CAO - '_disk Management ATTESTED MAR 15, 1988
Auditor-Controller --
COuntV Counsel PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
George Hills Company /f
BY ,DEPUTY
M382/7-83