HomeMy WebLinkAboutMINUTES - 07141987 - 1.74 TO: BOARD OF SUPERVISORS
FROM: Barton J. Gilbert, l
Director of General Services Contra
DATE: July 1, 1987
SUBJECT: Authorize Increase in the Amount of the Revolving
Fund of the General Services Department
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) a BACKGROUND AND JUSTIFICATION
I. RECOV99MATION:
AUTHORIZE an increase of $175 .00 in the amount of the Revolving
Fund of the General Services Department, to a new total of $655,
under Government Code Section 29321.
II . REASON FOR RECOMMENDATION/BACKGROUND:
This increase in the petty cash for the General Services Department
is needed in both the Administration Division and the Building
Maintenance Shop. Building Maintenance currently has a $50.00 fund,
which is insufficient to provide for the needs of the Division. On
many occasions, employees must await reimbursement until the fund
checks are received from the Auditor-Controller. This increase would
raise the Building Maintenance fund from $50. 00 to $100. 00.
The Administration Division is now located- in the same building as
the Architectural and Lease Management Divisions. Rather than
process small expenditures such as express mail and film developing
on Demand forms, it is more cost effective to reimburse employees
from the revolving fund. However, with this increased demand, the
current $75. 00 fund is insufficient, and this request would raise
that amount to $200.00.
III . FINANCIAL IMPACT:
A saving in time and money to the County Auditor-Controller and
General Services with the elimination of processing Demands for
reimbursement of low cost expenses and of frequent processing of cash
disbursement vouchers to replenish the petty cash fund.
IV. CONSEQUENCE OF NEGATIVE ACTION:
Architectural and Lease Management employees will continue to submit
Demands for reimbursement of small expenses and Building Maintenance
employees will be forced to continue to wait for checks to arrive
from the Auditor-Controller when the fund is depleted. The current
General Services Department revolving fund is not sufficient to
accommodate the increased demand, and the Department will be obliged
to process more frequent Demands and Cash Disbursement Vouchers
through the County Auditor-Controller.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY. ADMINISTRATOR RECOMMENDATION AA►► ��OFyyBOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ONJ111 14 191F APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
/ I HEREBY CERTIFY THAT THIS IS A TRUE
k UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: General Services Department ATTESTED _ JUL
-- -4 1987 --------------------
County Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY
M382/7-83 ,DEPUTY