HomeMy WebLinkAboutMINUTES - 07141987 - 1.56 POSITION ADJUSTMENT REQUEST No. z
Date: 4-28-87
Dept. No./ Copers
Department Clerk Recorder/Elec. Budget Unit°Np X24 ' Org. No. 0043 Agency No. 024
Action Requested: Please study the class and position of Elections Processing Coordinator
to determine if the position is appropriately classified. This single classification i.s
staffed by Ms. Nancy Franks.
Proposed Effective Date: 7-1-87
Explain why adjustment is needed: To appropriately classify the incumbents duties and
responsibilities and c:ayensate her accordingly.
Classification Questionnaire attached: Yes Q No ❑
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Estimated cost of adjustment: $ --�6�
Cost is within department's budget: Yes [x1 No ❑
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments.
or r ment Head
Personnel Department Recommendation
Date: 6/22/87
Establish the class of Election Processing Supervisor (ALHB) and allocate
to the basic salary. schedule at salary level C5-1609 ($2270-2759).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day followir�g7Board action.
//Datefor Director of a sonnei
County Administrator Recommendation
Date:-?—
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a Recommendation of Director of Personnel
pprove Recommendation of Director of Personnel
Other:
PATfb
r ty A- tor
Board of Supervisors Action 4 1987 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED/ JUL1 on Supervisors and County Administrator
Date: JUL 14 1987 By: �
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
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Proposed Salary Level : C5-1609 ($2270-2759)
Contra Costa County June 1987
ELECTION PROCESSING SUPERVISOR
DEFINITION:
Under general direction, to plan, organize and direct clerical
support for the election services and voter registration programs; to
supervise the storage, inventory and distribution of all supplies within the
Warehouse Section; and to do other related work as required.
DISTINGUISHING CHARACTERISTICS:
Election Processing Supervisor is a single position class having
primary responsibility for the day-to-day direction and coordination of
election related clerical support activities. In addition, the incumbent is
responsible for managing all activities of the Elections Division Warehouse
Section. The class is distinguished from that of Elections and Registration
Manager in ' that the latter has responsibility for assisting the Assistant
County Registrar to plan, organize and direct all aspects of the elections and
registration program including the Election Services, Warehouse and Mapping
sections.
TYPICAL TASKS:
May perform and/or train and direct subordinate staff performing the
following tasks: maintains the active voter registration files and determines
who is eligible to vote or who is eligible to purchase voter registration
lists; monitors the candidate nomination process to ensure that documents are
submitted in an efficient and timely manner; notifies candidates of deadlines
for submission of Campaign Ordinance forms; processes applications for
absentee ballots and absentee eligibility; receives and examines petitions for
Initiative, Referendum and Recall elections; reserves polling locations and
trains Election Officers; hand counts ballots to verify precision of ballot
counting devices; inventories all election supplies and ensures that all
mailings are processed in an efficient and timely manner; and responds to
inquiries from the public regarding the California Elections Code.
Plans, assigns and reviews the work of subordinate personnel ;
interviews and selects, or recommends selection of subordinate personnel ;
conducts or participates in the evaluation of employees performance; insures
that County and departmental rules and policies are followed: interprets
policy and complex procedures for the guidance of subordinates; evaluates work
procedures, , office forms and equipment and effects or recommends changes;
supervises the maintenance of time and attendance records; prepares reports and
correspondence; and in the absence of the Assistant County Registrar and
Elections and Registration Manager supervises the overall functions of the
Elections Division.
MINIMUM QUALIFICATIONS:
License Required: Valid California Motor Vehicle Operator's
License.
Education: Possession of a high school diploma, G.E.D. equivalency,
or a high school proficiency certificate.
Experience: Four years of full-time clerical experience or its
equivalent, at least two years of which must have included responsibility for
assisting in the conduct of public elections held by a city or county agency.
KNOWLEDGES, SKILLS AND ABILITIES:
A working knowledge of the California Election Code and laws
relating to the conduct of election services and voter registration; knowledge
of office, warehouse and clerical procedures and techniques including the
scheduling of work, the instructing and training of subordinate employees, and
the inventory and distribution of election related materials; knowledge of
office equipment and machines; knowledge of .administrative practices and
principles; ability to plan, organize and supervise the work of others;
ability to deal tactfully with employees, officials and the public; ability to
interpret and apply complex elements of the California Election Code; ability
to prepare clear and ;concise reports; ability to develop and write office
procedures; ability to understand and carry out oral and written directions;
ability to perform difficult and complex administrative work; ability to
understand and maintain election calendars and process schedules.
Class Code: ALHB