HomeMy WebLinkAboutMINUTES - 06091987 - S.9 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on June 9, 1987 , by the following vote:
AYES; Supervisors Fanden, Schroder, Torlakson, McPeak
NOES; None
ABSENT; Supervisor Powers
ABSTAIN; None
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SUBJECT: Volunteer Center
As recommended by Supervisor Sunne McPeak, IT IS BY THE
BOARD ORDERED that the attached report from Suzan Lawrence on the
Volunteer Center is REFERRED to the County Administrator for
evaluation and recommendation by June 23 , 1987.
cc: County Administrator
Volunteer Center
1 hereby certify that this is a true and correctcopy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED:
PHIL BA HELOR, Clerk of the Board
of Supervisors and County Administrator
By � -✓. Deputy
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30 Muir Road
Martinez, California 94553
May 27, 1987
Sunne Wright McPeak
Supervisor, District 4
2301 Stanwell Drive
Concord, California 94520
Dear Supervisor McPeak:
Ginny Crawford requested a report on the Volunteer Center and
recommendation on their request for $15,000 in emergency funds
from Contra Costa County.
In preparation, the following people were contacted:
I. Jody Parsons, United Way Staff
2. Judy Robertson, United Way Volunteer providing technical
assistance to the Volunteer Center.
3. Clem Glynn, President, Volunteer Center Board
4. Pat Carman, Treasurer, Volunteer Center Board
5. Sue Baker, Business Manager, Marin Volunteer Center
6. Staff member, Valley Volunteer Center
Attached is my report including a brief history, the recommendation,
and conditions that I feel must be met if funds are to be granted.
Sincerely,
Suzan Lawrence
SLL/ht
HISTORY
The Volunteer Center was established in 1955. It has an annual operating budget
of $154,200.* The shortfall for this fiscal year is approximately $8,000. There
is also a deficit from last year that is approximately $5,000.
The Center has had a history of problems both with their managers as well as
their Boards of Directors. The current Board and acting director appear to be
functioning as a team. They have worked to turn things around by:
I. Building a stronger Board through members with expertise and
commitment to success.
2. Studying how successful volunteer centers operate.
3. Initiating a grant writing campaign.
4. Planning increased fund raising through special events.
5. Reducing operating expenses.
6. Originating a plan with Lesher Communications to increase visibility.
7. Ultilizing technical assistance from United Way.
RECOMMENDATION
The Volunteer Center is an important source of volunteers for our community. They
also keep the public aware of the strong need for volunteers. If they close, there
is no viable alternative and I see this as a real detriment to the community. Because
of these needs and because of the accomplishments of the current Board, I recommend
their request for emergency funds be granted under the conditions listed below.
CONDITIONS
The first two conditions should be met prior to funds being granted to the
Volunteer Center. The last three are intended to help the Volunteer Center
balance its financial strategies with ventures that are lower in risk than grants
and special events.
I. The Volunteer Center must provide a financial statement with an
accompanying written explanation that details their need.
2. The Volunteer Center must submit a financial plan for the next
year which includes the new Executive Director's salary and
details their fund raising goals and plan to meet their committments.
3. The Volunteer Center should make a plan for gradually building
their operational reserves.
4. The Volunteer Center should develop more Fee for Service programs/
contracts. A goal of 20% of their funding base is reasonable.
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5. The Volunteer Center should critically evaluate their current
programs by applying the following. criteria:
a. -Do they fit the mission statement of the agency?
b. Are they profitable or a drain on reserves?
c. If they are not profitable, can they be modified to promote
profitability, transferred to another agency, or eliminated?
*Details on the Center's financial picture were provided verbally by the Treasurer,
Pat Carman.
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Volunteer Center 1986-1987
Income
United Way (including donor option) $67,900
Special Projects (including Christmas
Bureau and Human Race) 54,200
Fees for Service/Contracts/Memberships 21,800
Grants 10,100
Interest 200
$154,200
Expenditures
Salaries $ 96,000
Fees & Business Expenses 5,900
Office Expenses 14,200
Rent 17,000
Conferences/Dues 600
Christmas Bureau (including %,000 seed
money for next year) 25,800
Insurance 2,000
Miscellaneous 1,000
$162,500
1986-1987 Budget Deficit $ 8,300
*Some of the figures listed above are approximations
made by Pat Carman, Treasurer. Final figures are not
in for many of the expenses and some of the special
projects.
BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY
The following item(s) , S . 10
was(were) brought to the attention of Board members after the
agenda was posted. The Board by unanimous vote agreed on the need
to take action.
June 9 , 1987