HomeMy WebLinkAboutMINUTES - 06231987 - 1.95 TO: BOARD OF SUPERVISORS I—®9.)
James. R. Olsson, County Clerk-Recorder Contra
FROM: By: Robert J. Delevati, Assistant County Registrar Costa
DATE: June 9, 1987 C` urty
SUBJECT: Payment for Special Elections
SPECIFIC REOUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION \
I. RECOMMENDATION:
Adopt the following payment policy for County Election Services effective July 1, 1987:
Any governing body of a city or District requesting a Special Election must deposit with the
Election Department an amount equal to the election cost estimated. by the Election Department
at time of asking the Board of Supervisors to conduct the election.
Exceptions to this policy may be made for any of the following conditions:
A. The requested election was .anticipated .and budgeted by the County Election Department
and the budgeted amount was approved by the Board of Supervisors; or:
B. The requested election is specifically authorized by the Board of Supervisors without
advance payment.
Following the Special Election the County Election Department shall determine the actual
cost of the election and- bill the jurisdiction for any cost which exceeded the estimate or
refund that portion of the deposit which exceeded the actual cost.
II. FINANCIAL IMPACT:
The proposed policy would .eliminate .the County having to absorb the cost of these Special
Elections and obtaining reimbursement months later.
III. REASONS FOR.RECOMMENDATION/BACKGROUND:
In the past, Special .Districts,. School Districts and. Cities have occasionally requested that
Contra Costa County conduct Special Elections for them. Rarely are these .Special Elections
anticipated in advance and the County has had .to absorb the costs of these elections, obtain-
ing reimbursement months -later and sometimes over into the next budget year.
Most Special Elections are within the control of the governing body involved. In view of
funding shortfalls- and cash flow problems, your Board is asked to adopt a policy where Spec-
ial Election costs are estimated by the Election Department and the governing body request-
ing the election deposits the estimated amount in advance.
County Counsel has determined that the above payment policy is permissible under Elections
Code Section 22003.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECO MEND ON OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON jUN 198APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT ) I, HEREBY CERTIFY THAT THIS ISA TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
JUN
CC: Election Department ATTESTED �Jv(
m of
CAO-Justice System Programs I eor, er e s
Auditor-Controller D $1{QelYt�(SaiId COIIR�yAdtI11111Sif
M382/7•83 BY DEPUTY