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HomeMy WebLinkAboutMINUTES - 05261987 - 1.47 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA �-0a.-, TO: BOARD OF COMMISSIONERS DATE: May 21, 1987 FROM: cc: Perfecto Villarreal , Executive Director SUBJECT: CONCORD OFFICE SPACE LEASE I . RECOMMENDED ACTION: Approve a five year lease for approximately 3,500 square feet of office space at the Willows Office Complex, at an effective rental rate of $1.20 per square foot, to serve as the new location of the Concord Housing Office and authorize the Executive Director to proceed with the execution of the necessary documents to lease this office space once the lease has been approved by County Counsel , as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: The rental schedule for the five year lease shows $1.60 per rentable square foot per month, fully serviced. The Housing Authority will receive the first fifteen months on the five year lease rent free, thereby lowering the overall rental rate to an effective rental rate of $1.20 per square foot and allowing the Housing Authority a $16,800.00 yearly savings on rent for the Concord Housing Office. The rental costs for this office will be charged to the Section 8 Certificate and Housing Voucher Programs. III. REASONS FOR RECOMMENDATION/BACKGROUND: On March 8, 1983 the Housing Authority entered into a five year lease with the County of Contra Costa to lease 1118 sq. ft. of office space at 2425 Bisso Lane in Concord for use as the Concord Housing Office. Because of the increased number of Section 8 certificates and new Housing Vouchers which will be serviced by the Concord Housing Office, this office needs to be expanded. In addition, there is a possibility that the Concord and Martinez Housing Offices may be combined into one office to merge application waiting lists. The Housing Authority staff has talked to the Leasing Division of Contra Costa County to see if additional office space can be made available at 2425 Bisso Lane. Unfortunately, no space sufficient to serve the needs of the Housing Authority is available. Staff has checked the Concord area for other suitable office locations and has found a very good office building located in the Willows Office Park Complex at Diamond Boulevard and Willow Way, one block north of Willow Pass Road and across the street from the Willows Shopping Center. Plenty of parking is available, with a bus stop located across the street from the office building. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF EXECUTIVE DIRECTOR - RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) - ACTION OF BOARD ON OW8 J APPROVED AS RECOMMENDED OTHER VOTE: OF COMMISSIONERS _ UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS A TRUE AND AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. MAY 2 6 1987 CC: County Administrator ATTESTED County Counsel Phil Batchelor, Clerk of the Housing Authority Board of Commissioners M3e2./7-e3 BY DEPUTY rl 10 , ljt Board of Commissioners May 21, 1987 Page -2- At the present time, the Housing Authority is paying $1.40 per sq. ft. for the office space at 2425 Bisso Lane. The effective rent for a five year lease term at the Willows Office Park Complex would be $1.20 per sq. ft. The staff recommends that approximately 3500 sq. ft. of office space be leased for a five year term to serve as the new location for the Concord Housing Office, with rental costs charged to the Section 8 Certificate and Housing Voucher programs. County Counsel is currently reviewing the proposed office lease. At its Regular Meeting on Wednesday, May 20, 1987, the Advisory Housing Commission moved to recommend approval of a five year lease for approximately 3,500 square feet of office space at the Willows Office Park Complex at an effective rental rate of $1.20 per square foot to serve as the new location for the Concord Housing Office and authorize the Executive Director to proceed with the execution of necessary documents to lease this office space once the lease has been approved by County Counsel . IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not approve the five year lease for office space at the Willows Office Park Complex the Housing Authority would be forced to atempt to locate other available office space for the Concord Housing Office which might not have such favorable features, location and rental terms.