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HomeMy WebLinkAboutMINUTES - 05191987 - 1.55 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on May 19 , 1987 by the following vote: AYES: Supervisors Fanden, Torlakson Schroder . NOES: None. ABSENT: Supervisors Powers , McPeak. ABSTAIN: None. SUBJECT: Letter of Understanding Between ) Contra Costa County & Contra ) n87/300 Costa County Employees Association, ) �` Local No.l Regarding Representation ) of Provisional & Temporary Employees ) The Contra Costa County Board of Supervisors RESOLVES THAT: 1 . On May 26, 1987 the Employee Relations Officer submitted a Letter of Understanding dated May 11 , 1987, entered into with Contra Costa County Employees Association, Local No. 1 regarding representation of provisional and temporary employees. 2. This Board having thoroughly considered said Letter of Understanding, the same is approved. 3. Terms & Conditions of Employment. The letter of Understanding with Contra Costa County Employees Association, Local No. 1 regarding terms and conditions of employment for provisional and temporary employees is attached hereto, marked Exhibit A. 4. If an Ordinance(s) is required to implement any of the provisions of the Letter of-Understanding, the Board of Supervisors shall enact said Ordinance(s). 5. Reallocate the class of Pest Detection Specialist-Project (B9W1 ) from C1-1107 ($10.12 p,:r hour), 1 .05 hourly rate, to C1-1156 ($10.12/hr. ), 1 .JO Kourly rate, on the Exempt Salary Schedule. THIS RESOLUTION is effective as of May 1 , 1987. I hereby certify that this fi a true andcoifect copy of an action taken and entered on th�e,minutes of the I Board of Superr{sors on the date shown.. ATTESTEDt. . A CC : County Administrator PHIL BATCHELOR, Jerk of the Board Personnel ; of Supervisors and County Administrator Local "1 I 4 ey �&!_ -Q-� . Deputy L RESOLUTION NO . 8.7/30.0: Exhibit "A" LETTER OF UNDERSTANDING This letter will confirm agreements reached between CONTRA COSTA COUNTY EMPLOYEES ASSOCIATION, LOCAL 1 and CONTRA COSTA COUNTY through the recent meet and confer process pertaining to temporary and provisional employees. 1. Recognition. Contra Costa County Employees Association, Local 1 is the formally recognized employee organization for temporary employees, not including emergency appointments and retiree temporary appointments, who are employed by Contra Costa County in those classifications covered by the Memorandum of Understanding between Contra Costa County Employees Association, Local 1 and Contra Costa County. 2. Emergency appointments as defined in Section 809 of the Personnel Management Regulations, and retiree temporary appointments as provided for in Government Code, Section 31680.2, are not covered by this Letter of Understanding. 3. Agency Shop: a. All covered temporary employees, as specified in paragraph 1 above, shall either: 1. Become and remain a member of the Union and pay an agency shop fee of one percent (1%) of their regular pay to a maximum of ten dollars ($10.00) per semi-monthly pay period; or 2. Pay to the Union an agency shop service fee of the amount specified in "3al" above; or 3. Do both of the following: a. Execute a. written declaration that the employee is a member of a bonafide religion, body or sect which has historically held a conscientious objection to joining or financially supporting any public employee organization as a condition of employment; and b. Pay a sum equal to the agency shop service fee specified in "3a2" above to a non-religious, non-labor charitable fund chosen by the employee from those listed in the Memorandum of Understanding between Contra Costa County Employees Association, Local 1 and Contra Costa County. b. No initiation fee or special assessments shall be required of these employees. C. The amount of the agency shop service fee shall not exceed ten dollars ($10.00) in any semi-monthly pay period. If the payroll service fee flat percentage deduction exceeds $10.00 on any semi-monthly pay period, the Union agrees to refund to the employee the excess amount. The timing and method of refund shall be the sole responsibility of the Union. RESOLUTION NO . 87/300 L d. This agency shop service fee provision shall be effective on the June 10, 1987 payroll . 4. Agency Shop Deductions. a. A current temporary employee or a new temporary employee hired into a job class represented by Local 1 shall be provided through the County Personnel Department with an "Employee Authorization For Payroll Deduction" card. Said employee shall have thirty (30) calendar days to fully execute the authorization card of his/her choice and return said form to the County Personnel Department. b. If the form is not returned within thirty (30) calendar days, or if the Union reports than an agency shop fee has not been paid, the employee will be subject to his/her temporary appointment being ended by the Director of Personnel . C. The Union shall indemnify, defend and save the County harmless against any and all claims, demands, suits, orders, or judge- ments, or other forms of liability that arise out of or by reason of this Agency Shop Section, or action taken or not taken by the County under this Section. This includes, but is not limited to, the County' s attorney fees and costs. d. The authorization of. payroll deductions described in "4a"above shall require the employee to agree to hold the County harmless from all claims, demands, suits or other forms of liability that may arise against the County for or on account of. any deduction made from the wages of such employee. 5. Salary. a. Temoorary Hourly Rates. Effective May 1, 1987, for all classifications represented by the Union, the hourly rate paid temporary empl.oyees shall be the "1.00 hourly rate" calculated on the salary schedule by dividing the unrounded monthly salary at any step by 173.33. b. Current Employees. Effective May 1, 1987, all current temporary employees shall be placed at the salary step for their classification which is closest to their previous "1.05 hourly rate" (received by temporary employees in some classifications prior to May 1, 1987) or other previous rate. C. New Employees. Except as otherwise permitted in deep class resolutions, temporary employees hired on or after May 1, 1987 shall generally be appointed at the minimum step of the salary range established for the particular class to which the ap- pointment is made. However, the Director of Personnel may authorize an appointing authority to make a particular temporary appointment at a step above the minimum'of the range. -2- RESOLUTION NO . 87/300 6. Salary Increments Within Range. a. Increment Eligibility and Salary Review. Effective May 1, 1987, all temporary employees shall begin accumulating a record of straight time hours worked for the purpose of a salary review to determine whether the employee shall be advanced to the next higher step, or other step. as specified by deep class resolutions, in the salary range for the classification. Advancement to a higher step shall be granted only on the affirmative recommendation of the appointing authority, based on satisfactory performance by the employee. The appointing authority may recommend granting the salary increment or unconditional denial of the increment. b. Frequency of Increments. Increments within range shall not be granted more frequently than once per every 2080 straight time hours worked by a temporary employee. C. Effective Date. Step increases resulting from an approved salary review shall be effective the first of the month following completion of 2080 straight time hours worked and return of the salary review report to the Personnel Department. d. New Employees. Temporary employees hired on or after May 1, 1987 at step 1 of the salary range for their classification will be eligible for a salary review as described in "6a" above after. completion of 1040 straight time hours worked; additional salary reviews will be after the cumulation of an additional . 2080 straight time hours as described in "6b" above. e. No provision of this section shall be construed to make the granting of salary increments mandatory in the County. 7. Paid Time Off. a. Effective May 1, 1987, temporary employees shall begin accumulating a record of straight time hours worked. b. Based upon the accumulation of straight time hours recorded ("7a" above) , effective the first of the month following completion of each 2080 straight time hours worked, the temporary employee shall be credited with forty (40), hours of "paid time off". Forty (40) hours paid time off credit is the maximum amount an employee may have at any time. C. Use. Paid time off (PTO) shall not be taken until "credited" ("7b" above) after completion of 2080 straight time hours worked. PTO shall be taken by an employee only with the approval of his/her supervisor. -3- RESOLUTION NO . 87/300 d. Paid off at Separation. If a temporary employee terminates his/her County employment (separates from County service) , the employee shall be paid all currently "credited" PTO hours ("7b" above) and, in addition, shall be paid off for that portion of PTO hours earned but not yet credited on the basis of that portion of the 2080 straight time hours worked (STHW) cumulation. The formula for the earned but not credited payoff is: STHW divided by 2080 multiplied by 40 multiplied by the current hourly pay rate at separation. e. Appointment to a Permanent Position. If a temporary employee is appointed to a permanent position, the "credited" PTO hours and the earned but not yet credited PTO hours, as described in "7d" above, shall be converted to "VACATION" hours and subject to the MOU provisions relating to VACATION. f. Paid Time Off Credit for Current Employees. All current employees who are still employed on or after May 1, 1987, as evidenced by having worked and been paid on the May 25 payroll , shall be given paid time off credited under the following conditions and calculated as follows: 1. Straight time hours worked from January 1, 1986 through April 30, 1987 shall be totalled. 2. If an employee has worked 1040 hours during that period, thereafter he/she will earn four (4) hours PTO for each 173.33 straight time hours worked to a maximum of twenty (20) PTO hours. 3. PTO calculated above shall be credited to the employee's PTO account on the June 10, 1987 payroll . 4. Beginning June 16, 1987, the employee will be eligible to use the credited PTO with the approval of his/her supervisor. 8. Provisional Employees. Contra Costa County Employees Association, Local 1 is the formally recognized employee organization for all provisional employees appointed by the County from "outside County service" in classifications covered by the Memorandum of Understanding between the County and the Union. The provisional employee will continue to receive the salaries and benefits provided in the MOU for provisional employees. Provisional employees shall be covered by the agency shop provisions of the Memorandum of Understanding applicable to permanent employees, effective with the June 10, 1987 payroll , with the exception that provisional employees shall not be required to pay any initiation fee or special assessment fee. -4- resolution no . 87/300. 9. Grievance Procedure. Temporary and provisional employees covered by this Letter of Understanding may grieve only alleged violations of the specific terms and ,conditions specified in this Letter of Understanding. 10. This Letter of Understanding is subject to meet and confer effective July 1, 1987. If the foregoing conforms with your understanding, please indicate your acceptance and approval in the space provided below. Date i By: By. (Organization) Contra Costa County PLS OL,,UTTON NO , 87/,300. 1 s3' All THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Resolution on May 19 , 1987 by the following vote: AYES: Supervisors Fanden, Torlakson, Schroder . NOES: None. ABSENT: Supervisors Powers , McPeak. ABSTAIN: None. SUBJECT: Letter of Understanding Between ) Contra Costa County & Social ) 87/301 Services Union, Local 535 ) Regarding Representation of ) Provisional & Temporary Employees) The Contra Costa County Board of Supervisors RESOLVES THAT: 1 . On May 26, 1987 the Employee Relations Officer submitted a Letter of Understanding dated May 11 , 1987, entered into with Social Services Union, Local 535, S.E.I .U. regarding representation of provisional .and temporary employees. 2. This Board having thoroughly considered said Letter of Understanding, the same is approved. 3. Terms & Conditions of Employment. The letter of Understanding with Social Services Union, Local 535, S.E.I .U. , regarding terms and conditions of employment for provisional and temporary employees is attached hereto, marked Exhibit A. 4. If an Ordinance(s) is required to implement any of the provisions of the Letter of Understanding; the Board of Supervisors shall enact said Ordinance(s). THIS RESOLUTION is effective as of May 1 , 1987. CC : County Administrator Personnel I hereby certify that this Is a true and correct copy of Social Services an action taken and entered on the minutes of the Local 535 Board of Supervisors on the date shown. ATTESTED& 1�; /9 1?/' PHIL BATCHELO , Cler of the Board of Supervisors and County Administrator r By , Deputy. RESOLUTION' No. 87/3;01. .` . . � ^ ' EXHIBIT ,�An ' LETTER OF UNDERSTANDING This letter will confirm agreements reached between SOCIAL SERVICES UNION, LOCAL 535 and CONTRA COSTA COUNTY through the recent meet and confer process pertaining to temporary and provisional employees, l. Recognition: Social Services Union, Local 535 is the formally recog- nized employee organization for temporary employees, not including emergency appointments and retiree temporary appointments, who are employed by Contra Costa County in those classifications covered 6v the Memorandum of Understanding between Social ServicesUninn, Local 535 and Contra Costa County. 2' Emergency appointments as defined in Section 809 of the Personnel Management Regulations, and retiree temporary appointments as provided for in Government Code, Section 3I680'2, are not covered 6« this Letter of Understanding' ' 3' Agency Shoo: a' All covered temporary employees, as specified in paragraph I above, shall either: l' Become and remain a member of the Union and pay an agency shop fee of one and l/lO percent (1'2%) of their regular pay to a maximum of thirteen dollars /$13.00\ per semi-monthly pay period; or 2. Pay to the Union an agency shop service fee of the amount specified in ^3al" above', or 3. Do both of the following: a, Execute a written declaration that the employee is a member of a bonafide religion, bn6« or sect which has historically held a conscientious objection to joining or financially supporting any public employee organization as a condition of employment; and . b' Pay sum equal to the agency shop service fee specified , in 3a2" above to a non-religious, non-labor charitable fund chosen by the employee from those listed in the Memorandum of Understanding between Social Services Union, Local 535 and Contra Costa County. b. No initiation fee or special assessments shall be required of these employees' C. The amount of the agency shop service fee shall not exceed thirteen dollars ($13'00) in any semi-monthly pay period. If the payroll service fee flat percentage deduction exceeds $I3'00 on any semi-monthly pay period, the Union agrees to refund . o the employee the excess amount' The timing and method of refund shall be the sole responsibility of the Union' RESOLUTION NO . 87/301 ' - ` d. This agency shop service fee provision shall be effective on the June lO" 1987 payroll . 4. Agency Shop Deductions. a. A current temporary employee, or a new temporary employee hired into a job class represented by Local 535 shall be provided through the County Personnel. "EmployeeAuth- orization For Payroll Deduction" card. Said employee shall — have thirty (30) calendar days to fully execute the authorization card of his/her choice and return said form to the County Personnel Department. b. If the form is not returned within thirty (30) calendar days, or if the Union reports than an agency shop fee has not been paid, the employee will be subject to his/her temporary appointment being ended by the Director of Personnel , C. The Union s hall indemnify, defend and save the County harmless against any and all claims, demands, suits, orders, or judge- ments, or other forms of liability that arise out of or by -eason of this Agency Shop Section, or action taken or not taken by the County under this Section' This includes, but is not limited to, the County's attorney fees and costs' d. The authorization of payroll deductions described in »4a^above shall require the employee to agree to hold the County harmless from all claims, demands, suits or other forms of liability that may arise against the County for or on account of any deduction made from the wages of such employee' 5. Sala a. Temoorary Hourly Rates. Effective May l, 1987, for all classifications represented by the Union, the hourly rate paid temporary employees shall be the "1-00 hourly rate" calculated on the salary schedule by dividing the unroumded monthly salary at any stop by I73'33' U' Current Employees. Effective May l, 1987, all current temporary employees shall be placed at the salary step for their classification which is closest to their previous w1.05 hourly rate" /received by temporary employees in some classifications prior to May l, 1887\ or other previous rate' ' C. New Employees. Except as otherwise permitted in deep class , resolutions, temporary employees hired on or after May l, 1987 shall generally be appointed at the minimum step of the salary range established for the particular class to which the ap- pointment is made' However, the Director of Personnel may authorize an appointing authority to make a particular temporary appointment at a step above the minimum of the range' -2- RESOLUTION 00' 87 /301 ' _ 6. Salary Increments Within Range. a. Increment Eligibility and Salary Review. Effective May 1, 1987, all temporary employees shall begin accumulating a record of straight time hours worked for the purpose of a salary review to determine whether the employee shall be advanced to the next higher step, or other step as specified by deep class resolutions, in the salary range for the classification. Advancement to a higher step shall be granted only on the affirmative recommendation of the appointing authority, based on satisfactory performance by the employee. The appointing authority may recommend granting the salary increment or unconditional denial of the increment. b. Frequency of Increments. Increments within range shall not be granted more frequently than once per every 2080 straight time hours. worked by a temporary .employee. C. Effective Date. Step increases resulting from an approved salary review shall be effective the first of the month following completion of 2080 straight time hours worked and return of the salary review report to the Personnel Department. d. New Employees. Temporary employees hired on or after May 1, 1987 at step 1 of the salary range for their classification will be eligible for a salary review as described in "6a" above after completion of 1040 straight time hours worked; additional salary reviews will be after the cumulation of an additional 2080 straight time hours as described in "6b" above. e. No provision of this section shall be construed to make the granting of salary increments mandatory in the County. 7. Paid Time Off. a. Effective May 1, 1987, temporary employees shall begin accumulating a record of straight time hours worked. b. Based upon the accumulation of straight time hours recorded ("7a" above) , effective the first of the month following completion of each 2080 straight time hours worked, the temporary employee shall be credited with forty (40) hours of "paid time off". Forty (40) hours paid time off credit is the maximum amount an employee may have at any time. C. Use. Paid time off (PTO) shall not be taken until "credited" ("7b" above) after completion of 2080 straight time hours worked. PTO shall be taken by an employee only with the approval of his/her supervisor. -3- RESOLUTION NO . 87/30.1 d. Paid off at Seoaration. If a temporary employee terminates his/her County employment (separates from County service) , the employee shall be paid all currently "credited" PTO hours ("W' above) and, in addition, shall be paid off for that portion of PTO hours earned but not yet credited on the basis of that portion of the 2080 straight time hours worked (STNW) cumulation. The formula for the earned but not credited payoff is: STNW divided by 2080 multiplied by 40 multiplied by the current hourly pay rate at separation. e. Appointment to a Permanent Position. If a temporary employee is appointed to a permanent position, the "credited" PTO hours and the earned but not yet credited PTO hours, as described in "7d" above, shall be converted to "VACATION" hours and subject to the MOU provisions relating to VACATION. f. Paid Time Off Credit for Current Emoloyees. All . current employees who are still employed on or after May 1, 1987, as evidenced by having worked and been paid on the May 25 payroll , shall be given paid time off credited under the following conditions and calculated as follows: 1. Straight time hours worked from January 1, 1986 through April 30, 1987 shall be totalled. 2. If an employee has worked 1040 hours during that period, thereafter he/she will earn four (4) hours PTO for each 173.33 straight time hours worked to a maximum of twenty (20) PTO hours. .3. PTO calculated above shall be credited to the employee's PTO account on the June 10, 1987 payroll . 4. Beginning June 16, 1987, the employee will be eligible to use the credited PTO with the approval of his/her supervisor. 8. Provisional Employees. Social Services Union, Local 535 is the for mally recognized employee organization for all provisional employees appointed by the County from "outside County service" in class- ' ifications lass- ifications covered by the Memorandum of Understanding between the County and the Union. The provisional employee will continue to receive the salaries and benefits provided in the MOU for provisional employees. Provisional employees shall be covered by the agency shop provisions of the Memorandum of Understanding applicable to permanent employees, effective with the June 10, 1987 payroll , with the ex- ception that provisional employees shall not be required to pay any initiation fee or special assessment fee. -4- RESOLUTION N0 . 87. /301 9. Grievance Procedure. Temporary and provisional employees covered by this Letter of Understanding may grieve only alleged violations of the specific terms and conditions, specified in this Letter of Understanding. 10. This Letter of Understanding is subject to meet and confer effective July 1, 1987. If the foregoing conforms with .'you,r understanding, please indicate your acceptance and approval in the space provided below. ate 24 By: Organizat,.i, Contra Costa C unty RESOLUTION NO . 87.(,301 _5_ �] ' . ^ . " ' 9' Grievance Procedure. Temporary and provisional employees covered by this Letter of Understanding may grieve only alleged Violations of the specific terms and conditions specified in this Letter of Understanding. lD' This Letter of Understanding is subject to meet and confer effective July l, 1987. If the foregoing conforms with your understanding, please indicate your acceptance and approval in the space provided below. ° 8v By:�Organjzatj OLIJ — 'Contra Costa C6u6ty ` ' ' ' REI�DN NO , 87`��0l' '