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HomeMy WebLinkAboutMINUTES - 04071987 - 1.67 TOBOARD OF SUPERVISORS FROM : PHIL BATCHELOR, County Administrator Contra C April 1, 1987 JIJJIa DATE ' cou►'^I'}�/ SUBJECT: APPROPRIATIONS OF M.I .S. FUNDS �l� SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: Accept the County Administrator' s recommendation that the Board: 1) Approve the purchase of $94,000 in equipment to upgrade a comput- er aided drafting system in the Public Works Department. FINANCIAL IMPACT: A total of $94, 000 is to be approved. To finance the purchase of this upgrade, a portion of the M.I .S. Funds (Budget unit 0025) not originally appropriated during fiscal year 1986-87 will be used. Additionally, to assist in this purchase, the Public Works Department will contribute $50,000 toward the final total. REASONS FOR RECOMMENDATION/BACKGROUND: Allocations of the M.I .S. Fund have occurred over the past two . fiscal years to address critical automation needs of County departments. A system of submission and review of proposals has been developed to best utilize the limited monies available from the M.I.S. Fund. For fiscal year 1986-87 , decisions and recommendations were made to fund 34 programs which added 78 personal computers to the County' s data processing network. These actions benefited 19 different departments during fiscal year 1986-87 . This amounted to over $600, 000 in appropriations from the fund. During the monitoring of the M.I .S. Fund, it was discovered that not all monies appropriated would be utilized this fiscal year. Public Works submitted a proposal for these funds, to purchase an upgrade to its Comput- er Aided Drafting System. CONTINUED ON ATTACHMENT. y YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF ©OARD COMMITTEE_ APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 7 1987 --- APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS Al1 HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES'. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: Public Works ATTESTED APR -7-1987 Data Processing PHIL BATCHELOR. CLERK OF THE BOARD OF Budget File 0650 , 0330 for 86-87 & 87-88 SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY C DEPUTY The upgrade system will take the Engineer' s field notes of contours, cross sections, calculations, hydraulics and hydrology and within a matter of minutes devise the least expensive and best design for the project. If the design is done manually, time and cost constraints dictate that the Engineer only try several designs before settling on one that she/,he believes to be most reasonable. Each project designed by computer should produce savings through increased productivity, efficiency and map accuracy. CONSEQUENCES OF NEGATIVE ACTION: If the Board does not approve this purchase, an inefficient manual operation would remain. The department would have to operate on maps containing old data and not be as responsive and/or accurate to requests for information. Attachment