HomeMy WebLinkAboutMINUTES - 04281987 - 1.37 AUDITOR N 2OLL E R Y
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED -BY:
APPROPRIATION 'ADJUSTMENT
BOARD OF SUPERVISORS
T/C 2 7
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: Orinda Fire District
ORGANIZATION EXPENDITURE
sue-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <ECREASE INCREASE
100 100
70;W) 6301 Reserve for Contingencies 6,849 "1061
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70110 4951 Office Equipment/Furniture 6,849 ;00
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TOTALS 6,849 BOG,' 6,849 100
EXPLANATION OF REQUEST
,DITOR OLL R
MAR 2 7 1987' See attached P6- XT
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LINTY NIST. AT R
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DateN�°
CARD OF SUP RVISORS
Supervisors Powers,Famem
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the Boal of
Supervisors and County Administrator Fire Chief 3/23/87(�
APR 2 1987Q/��{7
SIGNATURE TITLE DATE
Date APPROPRIATION A POO __5�0 y
ADJ. JOURNAL NO.
PRELIMINARY PROGRAM REQUEST FORM
INFORMATION SYSTEM NEEDS
Department: Orinda Fire Protection District Request Date: 3-19-87
Contact Person: Chief D. Evans or Capt. W. Lamm
I . Program_Description:
Our request is for a PC-XT type computer which is intended for a variety
of functions. Our limited staffing is spending disproportionate amounts
of time manually processing paperwork. Certain engineering calculations
required to calculate fire flows, sprinkler systems and other fire
prevention requirements are extremely cumbersome to do by hand, and the
potential for human error is great.
The District already owns two small portable computers for which data can
be entered in the field, however personnel must take these portable
computers home and upload data into their personal PC units for more
complex functions to be processed. This arrangement is unacceptable over
the long term.
A. Activities to be automated include:
1 . Data Collection & Mail Merges
(Includes field data collection, merges to form letters,
automated follow-up for non-compliance, etc. )
2. Fire Code Violations
3. Fire Safety Notices
4. Weed Abatement Notices
5. A Variety of Types of "Fire District Requirements" Notices
6. Scientific Data Processing: (1)
(Includes field data collection, complex logarithmic chain
calculations, merges to data base, automated schedule
retrieval , etc. )
a. Hydrant Fire Flow Calculations
b. Water Main Fire Flow Calculations
C. Fire Flow Requirements for Buildings
d. Fire Sprinkler System Calculations
e. Other Fire / Life Safety Calculations Which Require
Algebraic Math
t
Computer Request, Page 2
7. Asset Management :
a. Inventory Control (1)
b. Accounts Payable Processing (2)
C. Payroll Processing (2)
d. Materials and Supplies Management
e. Apparatus and Equipment Records
8. Word Processing: (1)
a. Customized Form Letters
b. Mail Merges
C. Electronic Editing
d. Electronic Filing
e. Electronic Mail (Between Agencies)
9. Personnel Management:
a. Personnel Records
b. Employee Development Programs
C. Training Records
d. Lesson Plan Development / Editing (1)
e. Other functions which will become apparent as we get
used to the computer
Notes:
(1) Presently using portable computers.
The impact of the introduction of the portable computers is
significant. We are now managing important programs which our limited
staffing could not handle manually. The portable computers proved the
value of electronic data and word processing. They are, however,
limited in capacity and function which brings us to our need for a
larger unit.
(2) We intend to utilize the software in use by East Diablo and
Consolidated Fire Protection Districts.
Computer Request, Page 3
I I . Cost
A. Estimate of First Year Cost: $ 6, 500. 00
B. Estimate of Total Program Cost: $ 1 , 500. 00 per year
(Supplies & Software)
C. Description of Costs (Most Costly Items) :
1 . IBM PC-XT (or approved equal)
a. 640K RAM
b 10 or 20 Meg Hard Disk
C. "EGA" Enhanced Graphics Display & Monitor
d. RS 232--C Port
e. Automatic Date / Clock Function
Estimated Cost: $ 3, 000. 00
2. Tandy DMP-2100 High Resolution (Letter Quality) Dot Matrix
Printer
Estimated Cost: $ 750. 00
3. Software
a. IBM PC-Dos 3. 2 or MS Dos 3. 2
b. IBM Basic-A
C. Word Perfect
d. Lotus 1-2-3
e. R-Base
f. CrossTalk
g. Direct Access
h. Norton Utilities
i. Print Master
� . Keyworks
Estimated Cost: 2, 250. 00
Computer Request, Page 4
4. The balance of budget includes:
a. Hardware- Interface PC to Peripherals +^-
b. Hardware- Interface Portable Computers to PC
c. Hayes-1200 Modem
d. Personnel Training
e. Supplies
Estimated Cost: 500. 00
IV. Immediate Anticipated_Users_
1. A/C Luihn . (Personnel Records, Operations)
2. F/M Garlands: (Notices, Calculations and Records)
3. C/S Elmore (Secretarial / Clerical Functions)
4. Capt. Fontaine* (Training & Operations)
5. Capt. Lamm: (Water Supply, Inventory & Electronics)
G. Capt. Nelson (Apparatus Records, Supplies)
7. Capt. O' Connell (Training)
8. SFF Rivers* (Training & Hydrant Maintenance Records)
Denotes computer literate
Endnote:
It is likely that in FY 1988/89, demand for use of one PC will cause work
schedule conflicts among users. If this occurs, evaluation will be
necessary to determine if an additional PC is warranted.