HomeMy WebLinkAboutMINUTES - 03031987 - 1.63 1-063
TO BOARD OF SUPERVISORS 1
FROM: '��Contra
PHIL BATCHELOR, County Administrator t%_ __L
sia
DATE'. February 20, 1987 Courcy
SUBJECT: RELIEF OF CASH SHORTAGES - PUBLIC HEALTH DIVISION 1 „1
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Authorize relief of a cash shortage of $50 in the Public Health Division,
as recommended by the District Attorney and the Auditor-Controller.
BACKGROUND:
The Health Services Public Health Division sustained three individual cash
shortages from its petty cash revolving fund totalling $50 . The shortages
. were sustained by the Richmond Public Health Office (Budget Unit 0450) and
occurred during the period of August 9, 1984 through December 12, 1984.
Investigation by the Public Health fiscal unit disclosed two reported
thefts totalling $20 and a previously undetected loss of $30 which occurred
between 10-1-84 and 12-10-84 at the Richmond Public Health Office. Several
changes in personnel occurred during that period which reduced the
division' s ability to resolve the unidentified shortage.
At the time each shortage was discovered, efforts were made by the staff to
ascertain and recover the shortage amount. These efforts were not
successful at that time and further efforts could not be cost justified.
Because building security seemed to be beyond the division' s control,
arrangements were made to transfer all Public Health Nursing change funds
to the general Petty Cash Fund maintained by the Martinez Administrative
Office. Only the daily counter receipts are present at any given time. .
The existing control system ' for those receipts should preclude the
recurrence of any future thefts.
The matter was investigated by the District Attorney and the
Auditor-Controller. Having found no evidence of either fraud or
negligence, it is recommended that the Public Health Division be relieved
from the shortage and the amount be deemed a charge against the General
Fund.
CONTINUED ON ATTACHMENT; YES SIGNATURE: ,
1
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMEN ION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
XUNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ATTESTED MAR 3 1987
Health Services PHIL BATCHELOR, CLERK OF THE BOARD OF
Auditor=Controller SUPERVISORS AND COUNTY ADMINISTRATOR
BY ``!�
M382/7-83 G%���t�C.ri��G(,� ,DEPUTY
11/1
TO: BOARD OF SUPERVISORS 1---33
FROM: Contra
ltra
PHIL BATCHELOR, County Administrator �a
DATE: February 13, 1987to /
SUBJECT: RELIEF OF CASH SHORTAGE - HEALTH SERVICES
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Authorize relief of a cash shortage of $469. 59 in the Health Services
Department, as recommended by the District Attorney and the
Auditor-Controller.
BACKGROUND:
On June 23, 1986, the amount of $469 . 69 in cash was discovered to be
missing from the Loomis deposit box kept in the walk-in safe in the patient
registration area of the Hospital. The security officer on duty notified
the Martinez Police and a report was made.
The matter was investigated by the District Attorney and the
Auditor-Controller. Having found no evidence of either fraud or
negligence, it is recommended that the Health Services Department be
relieved from the shortage and the amount be deemed a charge against the
General Fund.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMME TION OF BOARD COMMITT
qV
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON MA 3 19�t7 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: J NOES: _ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ATTESTED MAR 3 1987
Health Services
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY DEPUTY