HomeMy WebLinkAboutMINUTES - 03031987 - 1.15 TO: BOARD OF SUPERVISORS, AS BOARD OF DIRECTORS, BLACKHAWK GEOLOGIC HAZARD BATEMENT DISTRICT
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: March 3, 1987
SUBJECT: STATUS REPORT FOR THE SECOND QUARTER (OCTOBER-DECEMBER) OF FISCAL YEAR 1986-87 FOR
THE BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT (G.H.A.D.)
Specific Requests or Recommendation(s) b Background Justification
I. RECOMMENDED ACTION:
1. Accept the Blackhawk G.H.A.D. Quarterly Expense Report.
2. Accept the Blackhawk G.H.A.D. Quarterly Project .Status Report.
3. Ratify Construction Contracts with Sands Construction Company.
4. Approve reallocation of budget items.
II. FINANCIAL IMPACT:
None.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
On June 24, 1986 the county Board of Supervisors, acting as the Board of Directors of
the Blackhawk Geologic Hazard Abatement District, passed several resolutions to establish
the G.H.A.D. , its budget, its project repair program, and its requirement for quarterly
progress reports to the Board of Directors. Attached is the quarterly report for the
second. quarter (October-December) of the Fiscal Year 1986-87.
The status of the Blackhawk G.H.A.D. repair program as of December 31,1986 i.s in excellent
condition, both as to the repairs which have been accomplished and the ability to keep
the G.H.A.D. operation expenses well below the originally anticipated budget. The enclosed
Quarterly Expense Report shows that the district has completed nearly all of the repairs
originally anticipated for July to December 1986, with all of the projects (except one)
anticipated to be completed significantly below budget. The exception is the
Burkett/Beresford-Wood repairs (#66A & #66B) which is expected to cost $60,900 instead
of the original estimated cost of $60,000. In summary, the total cost of all projects
which have been (or are nearly) completed is approximately $160,000 which is almost 50
percent less than the $300,000 originally budgeted for these projects. Similar though
smaller savings are anticipated for the remainder of the fiscal year. It is expected
that this can eventually result in a savings to the homeowners of the Blackhawk properties.
The Quarterly Project Status Report shows the updated status of each project with its
percent completion and updated cost to date.
Continued on attachment: X yes Signature:
L
Recommendation of County Administrator ecommen ion of Boa onmittee
Approve Other:
Signature(s):
Action of Board on: MAR 3 1997 Approved as Recommendedher
Vote of Supervisors I. HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
V/'Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF. SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested MAR 3 1981
Orig. Div.: Public Works (ES) PHIL BATCHELOR
cc: Auditor-Controller CLERK OF THE 8M OF SUPERVISORS
Richard Nystrom AND COUNTY ADMINISTRATOR
County Counsel
Public Works - Accounting
By
DEPUTY CLERK
On January 13, 1987 the Board ratified emergency construction contracts for the
Burkett/Beresford-Wood slide repairs for a total of $35;000 (Board ratifiction is needed
for contracts exceeding $20,000) . Since the orignal submittal , an additional authorization
of $17,500 has been given to the Sands Construction Company in order to construct the final
Phase IV of the slide repairs. The additional work is as described on the two enclosed
authorization forms dated November 15 and December 5, 1986. These forms are submitted for
Board ratification. This repair project has been by far the most complicated of the entire
repair program, but the district staff feels that both of. these slides have been stabilized
and can report that the two homeowners are pleased with the results.
After six months of experience in working with the repair program the GHAD staff has found
that, instead of constructing major mass grading slide repairs and major retaining wall
structures, the more successful solution has been found in the implementation of several smaller
repairs to many of the slides. While this revised program has resulted in significant savings
in the construction budget of every project except one,* it has entailed additional expense
in the district' s design and administrative budgets. Therefore Board approval is requested
for the following adjustment in the district's annual. budget for Financial Year 1986-87.
1. Decrease construction repair budget from $400,000 to $360,000.
2. Increase General Manager budget from $50,000 to $70,000.
3. Increase District Geologist budget from $70,000 to $90,000.
4. Total budget for FY 1986-87 remains unchanged at $655,000.
IV. CONSEQUENCES OF NEGATIVE ACTION:
The district will be unable to meet the projected inrease in design and administrative
costs.
ghad.blkhwk.stat.res
C_of-41
BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT
QUARTERLY EXPENSE REPORT
(SUMMARY OF JULY-DECEMBER 1986)
APPROVED BUDGET ACTUAL EXPENSES
FY 1986 .- 1987 (JULY-DEC. ' 86)
A. Project Income
1 . Initial Funding (CSA M-23) $405 ,000
2 . Annual Distribution Via CSA M-23
Assume $350 , 000/year to M-23
M-23 Reserve of $100 ,000/year
Net to GHAD of $250,000/year
Assume Distribution 50% on 6/30/86
50% on 1/1/87
Therefore:
June 30 , 1986 $125, 000
January 1 , 1987 125 ,000
TOTAL $655 ,000
B. Projected Expenses
1 . General Manager $ 50 ; 000 $43 , 560.
2 . Engineering geologist and
geologic assistant 70,000 $4.9 , 885 .
3 . Support services (e.g. ,
office space, office
equipment , office staff
and vehicles) - * $ 0.
.:4 . Repair, maintenance and
improvements (as per approved
Repair, Maintenance and
Improvement Program) . $400,000 $124 ,969 .
5 . Legal , accounting and insurance 40, 000 $ 4 ,998 .
6. County staff services 15 ,000 0
7 . Reserve 80 , 000 $ 0
TOTAL TOTAL
BUDGET $655 , 000 EXPENSES $223 ,412 .
(JULY-DECEMBER 186)
*Included in line items 1 and 2 .
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Br�ACHI-3ATi��
GEOL.00'IC I; Z.A12D
� �iB�1 D=STR=C'r
c/o Nystrom Engineering
700 Ygnacio Valley. Road, Suite 320
.Walnut Creek, California 94596 •
November 15 , 1986
Contractor: Sands Construction Compal
P. 0. Box 1125 _
Lafayette, CA 94549
SUBJECT: Burkett & Beresford-Wood Slides (*66A & B) , Blackhawk
Dear Contractor :
You are hereby directed to proceed with the following construction work
for repair of the subject land slide: Construct 3 feet high retaining
wall in lower area of rear' bank slope 7of both yards , : including
installation of retaining wall posts :
The cost of your work shall...not exceed $10,000.
Your work is to be done .under.. . the direction of John LaViolette, Staff
Geologist., and in accordance with Contra Costa County .Standard
Specifications . 'This work:' is to •:be done .'.on. a:.. "time and. materials"
.basis at the standard hourly ,labor, and equipment rates which you
submitted to us dated September 16 , 1986 . This ..work . will also be
covered by' the Workmans Compensation Certificate which you submitted to
us dated August -26 , 1986 and the Insurance w1ndemnity. ;coverage ,._. a
rcertification which you .also submitted to.:.us dated August 26, . 1986. -
,,..
Your work should =progress :-yin: an expeditious manner,
,.,order: .:to be
ompleted before.-":the rainy 's.eason - `and : to. coordinate.: >.with: .other
..construction
Thank :you-:for our, assistance: ;in ..this:: repair : ro ect : . . ..
. .
. ,.: ...,:. erruly. 'yours.:
:.....
• . ��=. . - -Bl.ackhawk Geologic Hazard Abatement
D ict
1.
:.-:.
67
:........ .
A. _ General Manager
RAN.
Sanbur 5.dc _
1 k.
c3aro=.oa=c � n=sem.=cr
c/o Nystrom Engineering
700 Ygnacio Valley Road, Suite 320
Walnut Creek, California 94596
December 5 , 1986
Contractor: Sands Construction Company
P. 0. Box 1125
Lafayette, CA 94549
SUBJECT: Burkett & Beresford-Wood Slides (*66A & B) , Blackhawk
Dear Contractor:
You are hereby directed to proceed with the following construction work
for repair of the subject land slide: fill lower retaining wall caisson
holes with concrete ; construct additional length of lower wood
retaining wall behind Beresford-Hood pool; install drainage discharge
system around Burkett patio-yard area; construct full sized standard B-
58 concrete drainage ditch above upper retaining wall .
The cost of your work shall not exceed $7,500. (This authorization is
In addition to the previously issued authorizations for this project. )
Your work is to be done under the direction of John La Violette, Staff
Geologist , and in accordance with Contra Costa County Standard
Specifications . This work . is to be done on a "time and materials"
basis at the standard hourly labor and equipment rates which you
submitted to us dated September 16-, 1986 . This work will also be
covered by the Workman Compensation Certificate which you submitted to
us dated August 26 , 1986 and the Insurance Indemnity coverage , a
certification which you also submitted to us dated August 26, 1986.
Your work should progress in .an expeditious manner in order to be
completed before the rainy .season and to coordinate with other
construction projects.
Thank you for your assistance in this repair project.
Very truly yours,
Blackhawk Geologic Hazard Abatement
.1 t
c 1
chard A. liyst General Manager
RAID.jg
Senburb.dck
BLACKHAWK GEOLOGIC HAZARD ABATEMENT DISTRICT
QUARTERLY EXPENSE REPORT
(SUMMARY OF JULY-DECEMBER 1986)
APPROVED BUDGET
FY 1986 - 1987
A. Project Income
1 . Initial Funding (CSA M-23 ) $405 ,000
2 . Annual Distribution Via CSA M-23
Assume $350, 000/year to M-23
M-23 Reserve of $100, 000/year
Net to GHAD of $250, 000/year
Assume Distribution 50% on 6/30/86
50% on 1/1/87
Therefore:
June 30 , 1986 $125 , 000
January 1 , 1987 125 , 000
TOTAL $655, 000
B. Projected Expenses
1 . General Manager $ 50,000
2 . Engineering geologist and
geologic assistant 70,000
.3 . Support services (e.g. ,
office space, office
equipment, o •
.. ...... .. ..
•:y5:',:.. ',
andvehicles) s
equ face staff
4 . Repair, maintenance and
i.An•irl.
improvements (as per approved
:,:.... .
Repair, Maintenance and
Improvement Program) . $400, 000
5 . Legal , accounting and insurance 40,000
6. County staff services 15,000
7 . Reserve 80,000
TOTAL
BUDGET $655 ,000
*Included in line items 1 and 2 .
Vii: