HomeMy WebLinkAboutMINUTES - 03241987 - FIN.1 To BOARD OF SUPERVISORS
FRC'M : Contra
Finance Committee
Costa
DATE '. March 12, 1987 County
SUBJECT: TRANSPORTATION PLANNING BUDGET
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
Accept this° report on the funding strategy of the Transportation Planning' s
Division 1986-87 budget and approve committee recommendations which:
1. Confirm that the Transportation Planning Division budget will be
limited to $522, 000.
2. Concur that the Public Works Director will authorize release of
funds to support the transportation planning budget to the extent
that Community Development funds do not offset costs through
increased fees.
3 . Direct the Community Developments Director to expedite the fee
schedule process to have new fee' s in place by May 1, 1987 .
4. Direct the Community Developments Director to provide revised
projections related to the cost of the Transportation division' s
budget to the Finance Committee at its next meeting.
5. Direct the Public Works Director to present a report of its
current fee schedule and the possibilities of additional or
increased fees to the Finance Committee.
6. Approve the use of road fund monies to provide support for the
transportation planning budget, to the extent required.
7. Concur that if a sufficient fund balance for Public Works is not
available, any remaining debit for transportation plannings'
1986-87 budget will be considered an account payable out of
Public Works 1st and 2nd quarter allocation for its 1987-88
budget.
8. Concur that $150,000 will be Public Works' allocation to
Community Development transportation plannings ' 1987-88 budget.
All other funding will be provided by Community Development based
on increased revenue from its revised fee schedule.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BO O E
APPROVE OTHER
/Ow-
SIGNATURE(S): S ervls- ir---Tam Torlakson (alt. ) u erviso owers
ACTION OF BOARD ON _ March 24, 1987 APPROVED A RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT IV AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE ,S/HO/WN.
CC: Public Works Director ATTESTED (�7 ---
Community Development Director PHIL BATCHELOR, CLERK OF THE BOARD OF
County Administrator SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY ,DEPUTY
9. ; Direct the Public Works Director to provide a mission statement
related to Public Works' Transportation Planning division at the next
Transportation Committee meeting.
10. Direct both the Public Works and Community Development Departments to
bill all their time spent in revenue producing activities.
FINANCIAL IMPLICATIONS SECTION:
The financial impact of these recommendations require that up to $370, 000
which was not in the Public Works budget for fiscal year 1986-87 will be
spent for Transportation planning. It may be necessary for a portion of
the $370, 000 to become an encumbrance for Public Works' 1987-88 budget.
BACKGROUND:
1. In November 1986, the Board adopted a budget of $522,000 for
Transportation Planning. Since Public Works budgeted only $150,000
this fiscal year, the resulting $370 ,000 shortfall was presented to
the Administrator' s Office for resolution.
2. Through several meetings involving CAO, Public Works and Community
Development, responsibilities and arrangements for funding the
transportation planning division were discussed. On January 29, 1987,
it was determined that an appropriate approach existed to fund the
transportation planning budget.
Community Development agreed to expedite a revised fee schedule for
additional revenue covering transportation plannings' budget. This
item is scheduled for adoption on March 17 , 1987 . Community
Development will also submit a revised projection on costs for
transportation planning during the fiscal year 1986-87 .
3 . Public Works agreed to support the shortfall to the extent that
revenues generated by the additional Community Development fees could
not offset costs generated by the transportation planning unit.
Public Works agreed to support the transportation planning budget in
lieu of repaying the General fund for a $610,000 loan provided the
Department at the end of the fiscal year 1985-86. In addition, the
Department agreed to review its fee schedule for possible additional
revenue as well as using the Road Fund. Finally, it was agreed that,
if the Public Works ' Department experienced a year end negative fund
balance as a result of financing transportation planning budget, the
Departments' general fund contribution would be reduced to pay back
the difference to the General Fund during the 1st and 2nd quarters of
fiscal year 1987-88 .