HomeMy WebLinkAboutMINUTES - 07151986 - 2.1 TO BOARD :OF SUPERVISORS
FROM: Phil Batchelor, County Administrator
DATE: July 3, 1986 Costa
SUBJECT: Recommendations on Computer Purchases CO A7
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND ,JUSTIFICATION
Recommended Action:
Accept the report of the Information Systems Committee which recommends the
purchase of computer equipment and services in the amount of $613 , 131 to 19
departments.
Financial Impact:
The recommended action totals $613,131. The Board appropriated $250,000 in
fiscal year 1985-86 for upgrading management information systems.
Additionally, the Administrator is recommending an additional $500, 000 be
appropriated for fiscal year 1986-87 . These two appropriations will
finance the recommended actions.
Reasons for Recommendation/Background:
The Board established a Management Information System Fund in fiscal year
1985-86 to address the critical needs of automation. The Administrator' s
office was directed to evaluate the departmental needs and recommend
projects to the Board of Supervisors.
An Information System Committee composed of Department Heads, was
established in 1985 to consider how best to utilize the limited monies
available for the M.I .S. Fund. The Committee requested that each
department submit proposals which address their needs in order of priority.
These proposals were evaluated by CAO and Data Processing staff as well as
a special subcommittee and consensus recommendations were developed.
The committee endorsed the subcommittee decisions and recommended to the
County Administrator that the monies available in the M.I .S. Fund in this
fiscal year and next fiscal year be utilized primarily for office
automation programs. The 34 programs recommended for funding would add 78
personal computers to the existing 200 in the County departments, for a 39%
increase. The Committee also recommended a number of policies for
administering the fund and agreed to meet quarterly to continue its work as
well as monitor the progress of the recommended programs.
CONTINUED ON ATTACHMENT: _ TES SIGNATQDRE: /
RECOIMMENDAT I ON OF COUNTY AEM t N■STRATOR RECONNaENDAT■OILY OF
Bmpdd® CONaB 0 TTEE
APPROVE OTHER
SIGNATME S :
ACTION OF BOARD ON July 15, 1986 APPROvE0 AS X X
OT6X113
Also REFERRED the report to the Budget Committee and REQUESTED the Information
Systems Committee to review possible health hazards to employees using video display
terminals (VDT) .
VOTE OF SL;PFnVIS4tS
I M31E r CBS r'FY 'V6 MIr THUS IS A TIME
X UNAItI11Y MS (ABSENT IV ) OM =160OCT COPY OF LFII F-CTION ire
AYES: NOES: PJM EDUrEUMD CFx THE aman uvES OF THE Bmmw
ABSENT: A 3STAIN: OF S'U PERVIStIds Olt 'LITE SPATE _
CC: Budget Committee ATTESTM
County Administrator 9 �.
AL � . CLERK OF TWE 8MV0 OF
SUMPE"E430M AIWgD CXDUNN 11MIS fR ATURR
AM382/7-83
„�ayLgr
The County Administrator supports the recommendations of the Committee,
which appears in the attachment.
Consequences of Negative Action
If the Board does not approve the purchase of the computer equipment and
services, inefficient manual data systems will remain in place. Therefore,
Departments will have less of an ability to provide for an increasing
demand for services with the same or a reduced level of resources.
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