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HomeMy WebLinkAboutMINUTES - 07151986 - 1.63 ;THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTYs CALIFORNIA AS BOARD OF DIRECTORS, CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Order on July 15, 1986 , , by the following vote: AYES: Supervisors Fanden, Schroder, Torlakson and Powers NOES: None ABSENT: Supervisor McPeak ABSTAIN: None SUBJECT: Appointing Officers for the ) Canyon Lakes Geologic Hazard ) RESOLUTION NO. 86/ 405 Abatement District and ) (Pub. Res . C. Sect on 26583 Approving Related Contracts ) et seq. ) The Board of Directors of the Canyon Lakes Geologic Hazard Abatement District RESOLVES that: On June 4, 1985, the County Board of Supervisors adopted Resolution No. 85/289, approving the formation of a geologic hazard abatement district (CHAD) for the Canyon Lakes area. Pursuant to that same resolution, the County Board of Supervisors was appointed as the initial Board of Directors for the Canyon Lakes CHAD, for a term not to exceed four .(4 ) years . Pub. Res . C. Section 26583 et seq. require the Board of Directors to appoint a Treasurer and Clerk of the CHAD. The Board may appoint other officers and delegate thereto such powers of the CHAD as may be appropriate in the circumstances. County staff has recommended that the County Treasurer be appointed as the first Treasurer for the CHAD and the Clerk of the Board be appointed as the first Clerk of the CHAD. County staff has also recommended that the Public Works Department serve as the initial County staff liaison with the GHAD staff. In order to operate efficiently, the CHAD must have a chief executive officer to manage and direct the day-to-day operations and staff of the CHAD and to perform such other duties as the Board may from time to time designate. County staff has recommended that Mr . Richard A. Nystrom be appointed by the Board as the initial General Manager of the CHAD. The Public Works Director has recommended the approval of a Joint Exercise of Powers Agreement between the Canyon Lakes CHAD and the County providing that Public Works shall serve as the County staff liaison with the CHAD staff, and providing for compensation of the County for time and expenses expended on CHAD matters by County personnel . The Public Works Director has also recommended the approval of an employment agreement between the CHAD and Mr . Nystrom, employing him as General Manager . These agreements have been approved as to form by County Counsel . NOW, THEREFORE, THE BOARD OF DIRECTORS HEREBY RESOLVES, FINDS, CERTIFIES AND ORDERS AS FOLLOWS: 1. The Board hereby APPOINTS the County Treasurer to act as the initial Treasurer for the Canyon Lakes CHAD, for a. term that shall be coterminus with the term of the initial Board of Directors. 2. The Board hereby APPOINTS the Clerk of the Board of Supervisors to act as the initial Clerk of the Canyon Lakes GHAD, for a term that shall be coterminus with the term of the initial Board of Directors . 3. The Board hereby APPOINTS Mr . Richard A. Nystrom to act as the initial General Manager of the Canyon Lakes GHAD, - and ORDERS that the Employment Agreement by and between Mr . _ Nystrom and the Canyon Lakes GHAD is APPROVED and the Chair of the Board of Directors is AUTHORIZED to execute said Employment Agreement on behalf of the Canyon Lakes GHAD. 4 . The Board hereby delegates to the General Manager of the Canyon Lakes GHAD the following powers of the District: (a) Managing and directing on a day-to-day basis the operations and staff of the District; and (b) In accordance with the procedures approved by the Board, awarding and executing contracts for District repair, maintenance and improvement projects and for professional and support services . 5 . The Board hereby APPROVES the Joint Exercise of Powers Agreement between the Canyon Lakes GHAD and the County, providing that the County Public Works Department shall serve as the County staff liaison with the GHAD staff, and providing for compensation of the County for time and expenses expended on -GHAD matters by County personnel , and the Chair of the Board is hereby AUTHORIZED to execute said Joint Exercise of Powers Agreement on behalf of the Canyon Lakes GHAD. I herzb cirtt!y that this 11 a trio and con ec copyof an gnu'ar.'e::d::,"na minutes of the Board of Supary::ars on tha date shown. ATTESTED: ` PHIL DhTC*: - OZ, l;:ic of tl:e Board Of Saperv:sors and County Administrator By .D"wly cc: Public Works County Counsel Auditor McCutchen / (�3b THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA AS BOARD OF DIRECTORS, CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Order on Jul v 15. 1986 , by the following vote: AXES: Supervisors Fanden, Schroder, Torlakson and Powers NOES: None ABSENT: Supervisor McPeak ABSTAIN: None SUBJECT: Establishing Procedures for ) Awarding of Contracts for ) RESOLUTION NO. 86/ 406 Canyon Lakes GHAD Repair, ) (Pub. Res. C. Section Maintenance and Improvement ) 26600) Projects and for Professional ) and Support Services ) The Board of Directors of the Canyon Lakes Geologic Hazard Abatement District RESOLVES that: On June 41 1986, the County Board of Supervisors adopted Resolution No. 85/289 , approving the formation of the Canyon Lakes Geologic Hazard Abatement District (GRAD) . On July 15, 1986, the Board of Directors of the Canyon Lakes GRAD adopted Resolution No. 86/ 405 providing, among other things, for the appointment of Mr . Richard A. Nystrom as the initial General Manager of the Canyon Lakes GHAD and approving an Employment Agreement between the GHAD and the General Manager . Public Resources Code Section 26600 provides that the Board of Directors may negotiate improvement contracts or may award such contracts by competitive bidding pursuant to procedures approved by the Board. Public Resources Code Section 26601 provides that GHAD improvement work and all related activities are deemed to be specific actions necessary to prevent or mitigate an emergency within the meaning of CEQA. In order to facilitate the ability of. the Canyon Lakes GHAD to timely undertake repair , maintenance and improvements as necessary, it is in the public interest to adopt a set of procedures for the awarding of contracts for all GHAD repair, maintenance and improvement projects and for professional and support services. NOW, THEREFORE, THE BOARD OF DIRECTORS HEREBY RESOLVES, FINDS, CERTIFIES AND ORDERS AS FOLLOWS: The Board hereby adopts the following procedures for the awarding of contracts for GHAD repair, maintenance and improvement projects and for professional and support services: CANYON LAKES GEOLOGIC ABATEMENT DISTRICT PROCEDURES FOR AWARDING OF CONTRACTS FOR REPAIR, MAINTENANCE AND IMPROVEMENT PROJECTS AND FOR PROFESSIONAL AND SUPPORT SERVICES I. CONTRACTS FOR REPAIR, MAINTENANCE AND IMPROVEMENT PROJECTS. Competitive bidding and contract award procedures for District repair , maintenance and improvement projects shall be implemented as follows: A. Projects with Defined Scope of Work . When the scope of work for a particular project can be clearly defined and readily lends itself to the preparation of specific plans , specifications and bidding documents, and time - permits, the following procedure shall be implemented: 1 . Potential bidders shall be notified of the project as follows: (a) By written notice to trade journals of general circulation in . the area; (b) By written notice to local builders' exchanges; and (c) By written notice to at least three contractors licensed in the State of California to do the type of work being bid. The written notice shall describe the project in general terms and how to obtain more detailed information about the project, and state the time and place for the submission of bids . All mailing of notices to contractors, construction trade journals and builders exchanges shall be completed not less than 15 calendar days before the bids are due . . 2. The Contract shall be awarded and executed by the General Manager based upon the lowest responsible bid received as a result of the notification procedure specified in 1 . above. 3. - Prior approval by the District Board of Directors shall be required for the execution of all contracts with a value in excess of $20,000. B. Projects with Undefined Scope of Work . When the scope of work for a project is undefined and does not readily lend itself to the preparation of specific plans and specifications, the following procedure. shall be implemented: 1. Three or more prequalified bidders shall be notified, either in writing or orally, and shall meet at the job site for verbal instructions regarding the project and submittal of bids . 2. Rental rates, such as Caltrans •standard rates,' may be used as a basis of such bids, with the markup for overhead and profit to be included in bid. 3. The contract shall be awarded and executed by the General Manager based upon the lowest combined rental rate, including overhead and profit percentage. 4 . Prior approval by the District Board of Directors shall be required for the execution of all contracts with a value in excess of $20,000. C. Failure to Receive Bids . If no bids are received after a project is bid under either procedure A or B . above,. the General Manager may either resolicit bids using procedure A or B above, or may negotiate a contract for the work. In the event of a negotiated contract, prior approval by the District Board of Directors shall be required for the execution of the contract if the total value is in excess of $20,000. D. Exceptions to Standard Contract Bidding and Award Procedures. 1 . Contracts less than $10,000 -- the General Manager may accompl sh by negotiation or, at the General Manager 's discretion, by competitive bidding, improvement contracts with a value of $10,,000 or less, provided such contracts are within the District 's budgetary limits. 2. Emergencies -- standard contract bidding and award procedures shall not apply Where the project is necessary, in the reasonable judgment of the General Manager, to prevent or mitigate an emergency. Emergency contracts with a value in excess of $20,000 shall be ratified by the District Board of Directors . For the purpose of these procedures only, the term 'emergency" shall include, but not be limited to, conditions or situations actively causing severe damage to valuable property or conditions or situations highly likely to cause such damage or personal injury unless cleanup or mitigation measures are taken immediately. II . CONTRACTS FOR PROFESSIONAL AND SUPPORT SERVICES. A. Contracts for Geotechnical/Soils Engineering Consulting Services. The General Manager may accomplish by negotiation or, at the General Manager 's discretion, by Requests for Proposals, contracts. for geotechnical/soils engineering services. Prior approval by the District Board of Directors shall be required for all such contracts with a value in excess of $5,000. B. Contracts for Other Professional and Support Services. The General Manager may accomplish by negotiation or, at the General Manager 's discretion, by Requests for Proposals, contracts for other professional services (e.g. , legal, accounting, insurance) and for support services (e.g. , office space, office equipment, office staff and vehicles) . Approval by the District Board of Directors shall not be required for such contracts, provided such contracts are within the District 's budgetary limits for such items. I hereby ceriffy that this Is a true and oornect oopycf an actlon I&Ven and entcrd an the minutes of On f;oard of Supervisors on the date shown. ATTESTED: !�. -L, Is . /9 'k G FEEL BATC LO -.I,:k of Um Board CC: Public Works of Supervisors and County Administrator County Counsel Auditor McCutchen By .Deputy THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA AS BOARD OF DIRECTORS, CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT Adopted this Order on July 15, 1986 by the following vote: AYES: Supervisors Fanden, Schroder, Torlakson and Powers NOES: None ABSENT: Supervisor McPeak ABSTAIN: None SUBJECT: Approving Canyon Lakes GHAD Budget ) for 1986-1987 Fiscal Year and ) RESOLUTION NO. 86/ 407 Approving GRAD Repair, ) (Pub. Res. C. Section Maintenance and Improvement ) 26500 et seq. ) Program _) The Board of Directors of the Canyon Lakes Geologic Hazard Abatement District RESOLVES that: On June 4 , 1985, the County Board of Supervisors adopted Resolution No. 85/289, approving the formation of a geologic hazard abatement district (GRAD) for the Canyon Lakes area and appointing .the Board of Supervisors as the initial Board of Directors of the GRAD. On July 15, 1986, the Board of Directors adopted Resolution No. 86/ 405 , appointing officers for the GRAD and approving related contracts. On July 15, 1986, the Board of Directors adopted Resolution No. 86/406 establishing procedures for awarding of contracts for GHAD repair, maintenance and improvement projects and for professional and support services . In order for the GHAD to proceed to efficiently implement the GHAD plan of control and to undertake repair, maintenance and improvement projects and related operations , it is necessary to approve an annual budget and a repair, maintenance and improvement program. NOW, THEREFORE, THE BOARD OF DIRECTORS HEREBY RESOLVES, FINDS, CERTIFIES AND ORDERS AS FOLLOWS: 1 . The Board hereby APPROVES the GHAD budget for the 1986-1987 fiscal year , which budget is attached hereto as Exhibit A and incorporated herein by this reference. 1. The Board hereby APPROVES the GHAD Repair, Maintenance and Improvement Program, which program is attached hereto as Exhibit B and incorporated herein by this reference. 1 hereby certify that this is a true and correct copy W an action taken and entered on 1.'b minutes of the cc• Public Works Board of Supervisors on the date shown. County Counsel ATTESTED: `r Auditor PHIL BATC LORA Jerk of the Board McCutchen of Superviso and County Administrator By ,DwAy EXHIBIT A CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT PROJECTED BUDGET 1986 - 1987 FISCAL YEAR A. Projected Income Assessment: Per unit rate based upon type of use as follows: Single Family Detached 101 .22 per unit per annum Townhouses 67 .80 per unit per annum Condominiums/Rentals 50 .62 per unit per annum Commercial 0.05 per square foot per annum Annual Income: 571 Single Family Detached x $101 .22 = 57 ,797 848 Townhouses x $67 .80 57,494 2365 Condominiums/ Rentals x $50.62 = $119,716 100,000 square feet Commercial x $0 .05 = $ 51000 TOTAL $240,000 1 B. Projected Expenses 1 . General Manager $ 25 ,000 2. Engineering geologist and geological assistant 30,000 3. Support services (e.g. , office space, office equipment, office staff 2 and vehicles ) - 4 . Repair, maintenance and improvements (as per approved Repair , Maintenance and Improvement Program) . 70,000 5. Legal , accounting and insurance 16,000 6. County staff services IO,OQO 7 . Debt service (interest ) 6,000 3 8. Reserve 83,000 TOTAL $240,000 IThis total has been rounded off from $240,007 . 2Included in line items I and 2. 3Since the income from the first GHAD assessment will not be received for a considerable period of time after commencement of GHAD operations , it will most likely be necessary for the GHAD to borrow funds for its start-up expenses . This borrowing is authorized by Pub. Res . C. S 26591 et seq. The amount shown in item 7 assumes such a loan in the estimated principal amount of $60,000, payable within approximately one year, with interest at the rate of approximately 10% per annum. :h C EXHIBIT B REPAIR, MAINTENANCE AND IMPROVEMENT PROGRAM A. On a periodic basis during each year , the District will perform the following: 1 . Monitoring and maintenance of the following items: (a ) interceptor ditches (b) piezometers and hydraugers (c) survey points and benchmarks (d) subdrains 2 . Mitigation measures (a) sandbagging (b) hydroseeding 3. Other itmes included within District Plan of Control B. During each year, the District will perform repair and improvement projects as and when necessary, within budgetary limits . f i i K i r 1.43 .THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA ., AS BOARD OF DIRECTORS, CANYON LAKES GEOLOGIC HAZARD ABATE?4ENT DISTRICT J u 1 y 115, 1986 by the following vote: Adopted this Order on 0 AYES: Supervisors Fanden, Schroder, Torlakson and Powers NOES: None ABSENT: Supervisor McPeak ABSTAIN: None SUBJECT: Resolution of Intention to ) Approve Assessment within ) RESOLUTION NO. 86/ 40_ Canyon Lakes Geologic Hazard ) (Pub. Res. C. Section 26651 ) Abatement District ) The Board of Directors of the Canyon Lakes Geologic Hazard Abatement District RESOLVES that: On June 4 , 1985 , the County Board of Supervisors adopted Resolution No. 85/289, approving the formation of a geologic hazard abatement district (GHAD) .for the Canyon Lakes area and appointing the Board of Supervisors as the initial Board of Directors for the GHAD. In order to defray the costs and expenses of maintaining and operating GHAD improvements, it will be necessary to provide for a reliable source of GHAD funding. Pub. Res. C. Sections 26650 et seq. authorize, after a noticed public hearing, the levy and collection of an assessment upon benefited property within the GHAD to pay for the maintenance and operation of GHAD improvements. Attached hereto as Exhibit A is a report prepared by the General Manager of the GHAD which sets forth the estimated budget for the 1986-1987 fiscal year, the proposed estimated assessments to be levied each fiscal year against each parcel of property within the District, and a description of the method used in formulating the estimated assessments . The Board of Directors has reviewed and considered said report. NOW, THEREFORE, THE BOARD OF DIRECTORS HEREBY RESOLVES, FINDS, CERTIFIES AND ORDERS AS FOLLOWS: 1 . The Board hereby declares its intention to order that . the costs and expenses of maintaining and operating the GHAD improvements shall be assessed against the property within the District benefited thereby. 2. The Board hereby further declares its intention to assess against the property within the District, for the 1986-1987 fiscal year and for subsequent fiscal years, all or part of such amounts as set forth in Exhibit A. 3: The Board hereby fixes July 29, 19860 at 10: 30 a.m. in the Chambers of the Board of Supervisors in the County Administration Building located at 651 Pine Street, Martinez , CA 94553 as the time and place for the hearing of protests to the. proposed assessment. 4 . The Board hereby directs the Clerk of the Board to mail notice of said hearing pursuant to the provisions of Pub. Res. C. Section 26652. 5. The Board hereby . designates Mr. Richard A. Nystrom, General Manager of the GHAD, telephone (415 ) 935-80771 as the person to answer inquiries r e g tam91AthaRE19RUWandcorrectCOPY of assessment. an action taken and entered on the rolautQe of the cc: Public Works 00ard of Supervisors on lice date shonm. County Counsel ATTESTED: /so /y�G Auditor PHIL BAT EL , Cle:k of the Board McCutchen of Supervisois and County Administrator REPORT BY GENERAL MANAGER OF CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT The undersigned. General Manager of the Canyon Lakes Geologic Hazard Abatement District (GRAD) has prepared this report pursuant to State Public Resources Code Section 26651 . It sets forth the GRAD estimated budget for the 1986-1987 fiscal year., (part I) , the proposed estimated assessments to be levied each fiscal year against each parcel of property within the District (part II) , and a description of the method used in formulating the estimated assessments (part III) . It is proposed that all or part of the amounts set forth in part II will be assessed against the property within the District for the 1986- 1987 fiscal year and for subsequent fiscal years. Richard A. Kystrchd. General Manager Canyon Lakes Geologic Hazard Abatement District I. CANYON LAKES GEOLOGIC BAtARD ABATEMENT DISTRICT PROJECTED BU'DGE'T 1986 - 1987 FISCAL YEAR A. projected Income Assessment: per unit rate based upon type of use as follows: Single Family Detached 101 .22 per unit per annum Townhouses 67.80 per unit per annum Condominiums/Rentals 50.62 per unit per annum Commercial 0.05 per square foot per annum Annual Income : 571 Single Family Detached t $101 .22 57,797 848 Townhouses x $67.60 • 57,494 2365 Condominiums,/ Rentals x #50.62 #119,716 100,000 square feet Commercial s $0.05 $ 5,000 TOTAL $240,000 1 B. Projected Expenses 1. General Manager $ 25,000 2. Engineering geologist and geological assistant 30,000 3. Support services (e.g. , office space, office equipment, office staff and vehicles ) - 2 4. Repair, maintenance and improvements (as per approved Repair, Maintenance and Improvement Program) . 70,000 5. Legal, accounting and insurance 16,000 6. County staff services 200090 7. Debt service (interest) 6,000 3 S. Reserve 83,000 TOTAL $2401,000 1Thi8 total has been rounded off from #240,007. 2Inc2uded in line items 1 and 2. 3Since the income from the first GRAD assessment will not be received for a considerable period of time after commencement Of CHAD operations, it will most likely be necessary for the CHAD to borrow funds for its start-up expenses. This borrowing is authorized by Pub. Res. C. f 26591 et seq. The amount shown in item 7 assumes such a loan in the estimated principal amount of #60,000, payable within approximately one year, with Interest at the rate of approximately .10% per annum. 2 s 7-T •/ ` � �C sjC .4� V � + \ GG �L L �yr V1 ii 4Cp , ;,. ... ` $ r AL III .. CANYON LAKES GEOLOGIC HAZARD ABATEMENT DISTRICT METHOD USED IN FORMULATING ASSESSMENTS The assesments set forth in part II above were formulated on the basis of relative land use and population densities and relative unit sizes. The types of land uses shown reflect those land uses approved by the County for the Canyon Lakes project . The amounts of the assessments on particular types of units decrease as the land use density increases and as the per unit population density and unit size decrease. The "single family detached" unit (representing the relatively lowest land use density, highest per unit population density and largest size per unit ) was chosen as the basis for comparison. Therefore, the allocation of assessments among the different types of land uses is as follows: 1 . Single family detached units t 100% allocation 2 . Townhouse units t 67% allocation 3. Condominiums/Rental Units t 50% allocation 4 . Commercial ( 100,000 sq. ft. units) t 50% allocation For purposes of the foregoing allocations, it was assumed that each condominium/rental unit constitutes approximately 1 ,000 square feet of habitable space. Since rental commercial space is an analogous use to condominium/rental units, each one thousand square feet of commercial space was given the same (50%) allocation as a condominium/rental unit. The total budget of $240 , 000 was then apportioned among the total number of residential and commercial units (3,784 residential plus 200 , 000 square feet commercial ) , in accordance with the allocation percentages set forth above, to yield the per unit assessments (as detailed on the attached . "Assessment: Allocation Calculation" sheet) . 5 sss■�s, C b N V m C G C w m y o a _ N O N 1d �+ N ID 40 O .ry O O O O 10 on .d O? dl 0 W 4 ^ 01 Os r+ O O O O IM a AI C H o a a .-4 co a N � H r > v IV to bi 4 0 � m Rl as O V-4 W4 OD M .y W a H N '++° 41 Z o r, 0 � H dC N M to C V 4 N O n O 0 � a ' n O h v 10 co O O N 'n C.) h 0 - N O C w cn i+ 0 o N e; o � a O N N l0 O d .i x O � u 4 a .� •p o C b o e 0 V �+ v A �o _ A A O 4 o •>1 b N u x 4 w 0 a v m ++ O R u a+ V V 0 O .i .EC. 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