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TO: . Board of Supervisors "
FROM: Phil Batchelor, County Administrator O1 _ _-'�"'y
DATE: May 22, 1989 .-co
'
SUBJECT: REPORT FROM O'BRIEN-KREITZBERG & ASSOCIATES ON
COUNTY DETENTION FACILITIES
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
Acknowledge receipt of the attached Report#8 from O'Brien-Kreitzberg&Associates for the month
of March 1989 on the status of construction work at the County's detention facilities.
BACKGROUND:
The attached Report#8 outlines the status of work at the West County Justice Center which is on
schedule and within budget, Marsh Creek Detention Facility which was scheduled for completion
April 15, 1989 and within budget and on the Main Detention Facility which is behind schedule due
to contract negotiation problems but is forecast to remain within budget. The contract was expected
to be awarded in early April.
CONTINUED ON ATTACHMENT: NO SIGNATURE:
Recommendation of County Administrator Recommendation of Board Committee
Approve Other:
Signature(s);
Action of Board on: June 6, 1989 Approved as Recommended Other
Vote of Supervisors
I HEREBY CERTIFY THAT THIS IS A TRUE AND
Unanimous(Absent ) CORRECT COPY OF AN ACTION TAKEN AND
Ayes: Noes: ENTERED ON HE MINUTES OF THE BOARD
Absent: Abstain: OF SUPERVISORS ON DATE SHOWN.
cc: County Administrator ATTESTED JUN 6 1989
Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD
SUPEppRVISORS A 1D COUNTY ADMINISTRATOR
BY: Deputy Clerk
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 8
MARCH 1989
WEST COUNTY JUSTICE CENTER
MARSH CREEK DETENTION FACILITY
MARTINEZ DETENTION FACILITY
O'BRIEN-KREITZBERG & ASSOCIATES. INC.
Project and Construction Managers
O'Brien-Kreitzherg Professional Construction Managers
May 10, 1989
Mr. George Roemer
Director, Justice System Programs
Office of the County Administrator
County Administration Building
Martinez, CA 94553
Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM
Progress Report No. 8
Dear Mr. Roemer:
Enclosed for your information is the Contra Costa County Justice
Program Progress Report for March 1989.
Sincerely,
O'BRIEN-%REITZBERG & ASSOCIATES, INC.
�b-L. -obi on, AIA
Constr tion Manager
Enclosure .
O'Brien-Kreitzberg&Associates.Inc. Bayside Plaza
Telephone (415)777-0188 188 The Embarcadero
San Francisco,CA 94105
C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R 0 G R A H
PROGRESS REPORT NO. 8 MARCH 1989
DISTRIBUTION LIST
CONTRA COSTA COUNTY
P. Batchelor - County Administrator
G. Roemer - Director, Justice System Programs
R. Rainey - Sheriff-Coroner _
J. Mitosinka - Sheriff's Department
L. Ard - Sheriff's Department
J. Robinson - Sheriff's Department (2)
C. Dean - Sheriff's Department
W. Schmidt - Sheriff's Department
C. Kizziah - Criminal Justice Programs
R. Rygh - General Services Department
T. Mann - General Services Department
S. Marchesi - County Counsel's Office
DWORSKY-DESIGN PARTNERSHIP
J. Smith - Los Angeles
J. Kibre - San Francisco
O'BRIEN-KREITZBERG & ASSOCIATES
S. Sheftel
R. Robinson (4)
L. Stoll
G. MacClelland
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C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
C O N T E N T S
Page
I. EXECUTIVE BRIEF R SUMMARY 1
II. DETAILED PROJECT INFORMATION 10
A. SCHEDULE ANALYSIS 12
B. FINANCIAL ANALYSIS 23
III. ATTACHMENTS 37
A. COST SUMMARY 39
B. POTENTIAL CHANGE ORDER LOGS 43
C. POTENTIAL CLAIM LOG 50
D. SCHEDULE 52
C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
S E C T I O N I
-EXECUTIVEBRIEF & S U M M A R Y
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C O N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
'PROGRESS REPORT NO. 8 MARCH 1989
EXECUTIVE BRIEF
WEST COUNTY JUSTICE CENTER, Project B
A. SCHEDULE STATUS: ON SCHEDULE (X) AHEAD ( ) BEMW ( )
Progress Extensions Slippage Completion Forecast
28.547 21 calendar days N.A. 4/30/90 4/30/90
Comment:
1. 21-day time extension is for rain delay and contract changes to date.
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
Estimate Encumbrances Forecast Remaining Contingency
$48,760,695 $42,930,082 $46,500,000 $1,001,232 (=69.27)
Comment:
1. Changes and Potential Changes equal 30.87 of the $1.45 million contingency.
C. ISSUES: GENERAL ( ) IMPORTANT (X) CRITICAL ( )
Comment:
1. AE rejection of toilet accessory substitution resulted in potential claim of
$19,000.
2. A design change in the perimeter security system to cover areas previously
overlooked resulted in potential cost increase of $13,000± and according to the
AE.
MARSH CREEK DETENTION FACILITY
A. SCHEDULE STATUS: ON SCHEDULE (X) AHEAD ( BEHM ( )
Progress* Extensions* Slippage* Completion* Forecast*
967 25 calendar days 30 C.D. 3/15/89 4/15/89
Comment:
1. Wastewater system improvements substantially complete.
2. 30 calendar days behind approved completion date, partially due to weather.
* Dorm project only
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
Estimate Encumbrances Forecast Remaining Contingency*
$6,870,000 $4,999,997 $6,870,000 $19,022 (15.57)
Comment:
1. Wastewater treatment facility will exceed original estimate by at least
$213,000 due to a change in scope. Final accounting is underway.
C. ISSUES: GK0RAL (X) IMPORTANT ( ) CRITICAL ( )
Comment:
1. Occupancy of the dorms scheduled for April 15, a delay of 54 days generally due
to weather related events.
MARTINEZ DETEMON FACILITY
A. SCHEDULE STATUS: ON SCHEDULE ( ) AHEAD ( ) BEHM (X)
Comment:
1. Design Development Phase complete for M- and F-Module project, contract
for remaining design award planned for April.
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
ESTIMATE ENCUMBRANCES FORECAST REMAINING CONTINGENCY
$740,000 $263,175 $810,000 N/A
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C O N T R A C O S T A COUNTY JUSTICE PROGRAM
'PROGRESS REPORT NO. 8 MARCH 1989
EXECUTIVE SUMMARY
A. INTRODUCTION:
This report is subdivided into three major sections: 1) Executive Summary,
2) Detailed Schedule and Financial Information and 3) Attachments. It
describes the design and construction progress for the West County Justice
Center, Marsh Creek Detention Facility and Martinez Detention Facility
achieved during the period of March 1989 as well as Areas of Concern.
B. GENERAL:
1. Marsh Creek Detention Facility
a. Masterplan
All County comments were received by the end of February. The plan will
be finalized and presented to the Board of Supervisors in May.
2. West County Justice Center
a. Site Acquisition
The County mandated settlement conference was held on March 20.
Resulting from that meeting, the Court tentatively set a trial date to
begin on August 21.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
TROGRFSS REPORT NO. 8 MARCH 1989
C. SCHEDULE:
1. West County Justice Center
a. Design:
The initial furniture and signage budget submitted in January was
over budget. Since then, the Sheriff's Department, Architect and
Project Manager reviewed and refined the furniture, equipment and
signage requirements in order to both meet budget limits and include
all basic requirements. The March 28 revised cost estimate conforms
with the budget.
b. Construction:
1) Contract A: Substantially complete.
2) Contract B: Construction contract critical activity was
installation of concrete block walls at the east side of the
Administration Building. Schedule status was as follows:
Construction Approved Contractor Legal 'Forecasted
Progress Extension Slippage Completion Completion
------------ --------- ---------- ---------- ----------
28.54% 21 . 0* 4/30/90 4/30/90*
An eight calendar day extension has been granted for the
plumbing/structural footing conflict and December 1988 rain
delay. Another thirteen calendar day extension is being
recommended for rain delays in March 1989 and for the
electrical room equipment clearance claim.
** Based on Contractor's schedule update including
adjustments for rain delays and other contracts time
extensions.
2. Marsh Creek Detention Facility
a. Construction
♦ Wastewater Treatment Facility
The Contractor completed construction of the interim wastewater
treatment facility on February 17. Replacement of pavement is the
only outstanding construction item remaining.
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
♦ Modular Dormitories
A final interior inspection walk through was conducted on March
17. Exterior site work (i:e. recreational pavement and perimeter
fence) has been delayed due to saturated soil conditions. All
site work is scheduled for completion in early April.
3. Martinez Detention Facilitv
a. Design
The revised Architectural Services Agreement for the Contract
Documents, Bidding and Construction Phases of the project was
returned by County Counsel on March 16. The agreement was signed
by the Architect and returned on March 23 and is now ready for
award.
D. FINANCIAL:
1. Program Budget.
Original ; Budget ; ; Recorded ; Current ;Under(Over)
Description; Estimate Allocation Encumbrances; Expenses Forecast ; Estimate
WCJC ;$48,760,695 ;$45,636,548 ; $42,930,082 ;$12,461,752 ;$46,500,000 ;$2,260,695
MCDF ; 6,870,000 ; 2,348,667 ; 4,999,997*; 4,417,575 ; 6,870,000 ; 0
MDF 740,000 225,000 263,175 ; 121,868 810,000 (70,000)
TOTAL ;$56,370,695 ;$48,210,215 ; $48,193,254 ;$17,001,195 ;$54,180,000 ;$2,190,695
* Encumbrance will exceed County allocation until contract with Board of Corrections for
modular dormitory construction is executed.
2. West County Justice Center
Construction Contracts A & B:
A. Encumbered for Construction: $31,878,554'
B. Change Order Allowance: 1,563,169
C. Approved Change Orders: 187,210
D. Changes in Progress: 393,396
E. Balance of Change Order Allowance: 982,563
"Includes Change Order Allowances.
3. Marsh Creek Detention Facilitv
Program Budget: $6,870,000
Encumbered: 4,999,997
Professional services: $ 416,963
Construction: 4,280,333
Miscellaneous: 302,701
Budget Remaining: $1,870,003
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
ROGRFSS REPORT NO. 8 MARCH 1989
4. Martinez Detention Facility
Professional Services Budget: $200,000
Encumbered to Date: 166,440
Expenses Reported: 29,867
E. MAJOR AREAS OF CONCERN:
1. West County Justice Center:
♦ Contract A: Oliver de Silva, Inc.
a. Storm Drain in the Park:
Issue: The Park requested that the rock rip rap wall at the
inlet to the storm drain in the park be replaced with sacked
concrete to prevent erosion.
Action: The socked headwall was constructed on March 21.
b. Erosion Repair:
Issue: Erosion-control hay bales were not properly installed by
ODS and storm runoff silted up an area adjacent to the Park's
trail road.
Action: The CM directed ODS to replace hay bales and remove the
silt build-up. The repair was close to completion by the end of
March.
♦ Contract B: Walsh Construction Company
a. Electrical Room Equipment Clearance Claim:
Issue: Per County Code Inspector's requirement, the Contractor's
layout for electrical equipment had to be reconfigured to meet
code clearance requirements. The Contractor submitted a claim
requesting $17,203 including foundation demolition and overhead
costs plus a six day delay, stating that the room size as
originally designed was too small.
Action: CM has negotiated a $190 settlement with a six day
contract time extension.
b. Letter of Credit:
Issue: Contractor has proposed an irrevocable letter of credit
(LC) as a substitution for the retention from the monthly
progress payment.
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C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
Contract B: Walsh Construction Company
Action: A revised LC reflecting County Counsel's comments were
sent to the Contractor in February. The Bank objected to some of
the language and proposed alternate language. County Counsel
rejected the proposed change in their March 21 response. The
Board of Supervisors approved the LC on March 14; however, the
County will not execute such an agreement until language in
question is resolved. The Contractor has been asked to explain
the bank's current position.
C. Cell Door Strike Cover Plate:
Issue: The AE added strike cover plates to the security cell
doors to eliminate potential tampering by inmates. County has
confirmed the change is needed.
Action: The Contractor provided a verbal price quotation of
approximately $20,000.
d. Sales Tax Increase
Issue: The Contractor requested the County to consider
reimbursing the Contractor for the additional sales tax which
will be incurred for the unpurchased materials in the base
contract material due to the recent sales tax increase from 6.5%
to 7% in Contra Costa County.
Action: The CM directed the Contractor's request to County
Counsel for review.
e. County Furnished Items:
Issue: Since they had not been ordered, the CM proposed the
inclusion of several pieces of, County furnished equipment (trash
compactor, clothing conveyance unit, welding exhaust hood and
spray booth) into Walsh's contract for better scheduling and
coordination.
Action: AE is preparing the technical documents for the proposed
change.
f. Toilet Accessories Claim:
Issue: AE rejected the proposed substitution. The Contractor
disagreed on the basis that the substitutions are from an
approved manufacturer. The Contractor has indicated a $17,000 -
$19,000 claim if the specified brand must be used.
Action: The CM issued a decision rejecting the substitution as
an approved manufacturer and the unsupported claim. AE, CM
scheduled a meeting with the Contractor to review the samples of
the proposed substitutions.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M '
PROGRESS REPORT NO. 8 MARCH 1989
Contract B: Walsh Construction Company(Cont'd)
g. Perimeter Security System:
Issue: The Perimeter Security System in the original contract
design inadvertently fails to cover all slope areas around the
tunnel entrances.
Action: The CM requested the AE to expedite a design to provide
full coverage. At the same time, the CM instructed the
Contractor to proceed with the portion of the Perimeter Security
System work not affected by the corrective design.
h. Phone Cables to Site by Pacific Bell:
Issue: Pacific Bell informed the County that its new phone
cables to the site will terminate at the northeast corner of the
site. The contract design shows connection at the southeast
corner of the site. The Pacific Bell cables must be extended to
the southeast corner.
Action: Two options are available. The overhead-cable-on-poles
option will cost $22,000 to $25,000 according the Pacific Bell.
The CM has requested the AE to provide an alternate design of
underground-conduit-and-cables for pricing.
i. Kitchen Carts:
Issue: The cart has still not been determined by the AE and
Sheriff; therefore, the pantry areas in the housing units have
been put on hold. Impact of cart delivery is unknown.
Action: The CM has confirmed that the cart issue is not
affecting other kitchen equipment. CM has directed the Architect
to develop the solution immediately.
2. Marsh Creek Detention Facility
♦ Modular Dormitories
a. Unavoidable Delays
Issue: The original contract completion date was February 18;
however, rain delays and unforeseen site conditions have affected
the critical path activities from meeting the scheduled
completion date.
Action; During negotiations concluded on February 13, both the
Contractor and CM agreed to revise the completion date to
March 15, 1989. Rains since February 13 will further extend the
completion date. A new date will be established once the
Contractor requests a time extension.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
'PROGRESS REPORT NO. 8 MARCH 1989
2. Marsh Creek Detention Facility (Cont'd)
♦ Modular Dormitories
b. Alternate Pavement System
Issue: Excessive rain and saturated soil conditions have created
poor soil conditions for site grading and paving. The native
clay soil will take a long time to dry and stabilize before it
can support a flexible asphalt pavement system.
Action: A rigid concrete pavement will be substituted in lieu of
the AC pavement for all recreational areas. The access driveway
will remain AC pavement.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
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C 0 N T R A C O S T A C 0 U N T Y J U S T I C E P R O G R A M
'PROGRESS REPORT NO. 8 MARCH 1989
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
CONTENTS:
A. Schedule Analysis:
1. General
2. West County Justice Center
a. Design
b. Construction
3. Marsh Creek Detention Facility
a. Construction
4�
4. Martinez Detention Facility
a. Design
B. Financial Analysis:
1. General
2. West County Justice Center
a. Design
b. Construction
3. Marsh Creek Detention Facility
a. Design
b. Construction
4. Martinez Detention Facility
a. Design
b. Construction
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R 0 G R A H
OGRESS REPORT NO. 8 HARCH 1989
SECTION II/PART A
S C H E D U L E A N A L Y S I S
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
SCHEDULE ANALYSIS
1. GENERAL:
The detailed schedule report is subdivided by three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The three projects are further divided into the design
and construction phases. The design portion will include general design
data and a progress narrative. The construction section will be subdivided
by each contract and will provide contract data, a progress narrative, plus
a bar chart.
2. West County Justice Center
a. Design:
The Design Development Phase for furnishings, equipment and signage
approval and start of Contract Documents Phase work was originally
scheduled to occur on January 17. Based on a high cost estimate and
missing equipment items, the County and Architect are conducting line
item reviews. The elimination or reduction of many items have been
identified. Final adjustments were completed on March 28. Final
Design Development phase approval should be granted at the April 6
review meeting. The 507 complete Contract Documents submittal is now
scheduled for the first week of May, approximately 10 weeks behind the
original schedule.
b. Construction:
The West County Justice Center project includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract A), which is substantially complete.
2) The second is for the construction of the detention facility
(Contract B).
The detailed reports for each contract follow:
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
SCHEDULE ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: March 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE:
PLANNED: 98%
ACTUAL: 98%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 84 CALENDAR DAYS
TIME EXTENSION APPROVED: 84 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 10/12/87
INITIAL CONTRACTUAL COMPLETION: 4/8/88
REVISED CONTRACTUAL COMPLETION: 7/2/88
SUBSTANTIAL COMPLETION: 7/2/88
COMPLETION VARIANCE: 0 CALENDAR DAYS
2. PROGRESS NARRATIVE:
As of July 2, 1988, Contract A was substantially complete (except for pump
station equipment, which is contractually scheduled for completion in May
1989). Punch list work is close to completion.
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PROGRESS REPORT NO. 8 MARCH 1989
M
3. AREAS OF CONCERN:
a. Raise Catch Basin:
Issue: The catch basin installed per contract on Giant Highway was
lower than the road by, six inches and was a potential traffic hazard.
Action: The design engineer recommended raising the catch basin. The
work was completed on March 21.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
'PROGRESS REPORT NO. 8 MARCH 1989
SCHEDULE ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Company
Report Date: March 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: 38.0%
Actual: 28.4%
INITIAL CONTRACTUAL DURATION: 640 CALENDAR DAYS
TIME EXTENSION REQUESTED: 21 CALENDAR DAYS
TIME EXTENSION APPROVED: 8 CALENDAR DAYS
TIME EXTENSION PENDING: 13 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 7/8/88
INITIAL CONTRACTUAL COMPLETION: 4/9/90
REVISED CONTRACTUAL COMPLETION: 4/30/90"
FORECASTED COMPLETION: 4/30/90
COMPLETION VARIANCE: 21 CALENDAR DAY
(Forecasted vs Initial Completion)
* Time extensions for 21 days were recommended, of which eight days were
confirmed and thirteen days are pending County formal approval.
2. PROGRESS NARRATIVE
The progress of the work was adversely affected by rain during March 1989.
A total of ten (10) work days were lost due to rain. Appropriate contract
time extensions have been recommended by the CM to the County.
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
a. Building One (Administration Building): Concrete block wall
construction constituted the critical path work in March. As of
3/25/89, the West Side was substantially complete and the East side
was 62.37 (average) complete. The progress of CMU wall construction
was slowed down by rain and the resulting saturated ground conditions.
However, after all contract time extensions are taken into
consideration, Building 1 block work is still considered to be
on-schedule.
b. Building Two (Medical/Dental/Library/Classroom Building): Concrete
block wall construction was in progress: first lift was complete,
second lift has started. This building is ahead of schedule.
C. Building Three (Multi-purpose Building): No progress during this
period.
d. Building Four (Inmate Housing/Central Visiting): First lift concrete
block wall construction resumed at the end of March. This building is
on schedule.
e. Building Five (Inmate Housing): Structural steel and metal decking
for the second floor were both substantially complete. This building
is ahead of schedule.
f. Building Six (Inmate Housing): Structural steel to the second floor
was substantially complete. Metal decking was 207 complete. This
building is ahead of schedule.
g. Building Seven (Inmate Housing): Structural steel to the second floor
was substantially complete. Metal decking just started. This
building is ahead of schedule.
h. Building Eight (Inmate Housing): Structural steel to the second floor
was substantially complete. Metal decking was substantially complete.
This building is ahead of schedule.
i. Site Utilities: No additional progress during this period.
j . Site Work: Perimeter Security Fence fabric installation started at
the end of March. No other progress during this period.
3. PROGRESS BAR CHART:
A progress bar chart is included to this report (Attachment D). It
compares the actual physical progress of field activities to their
scheduled progress. Procurement items are not included. As of the end of
March, field activities are about 30.887 complete. When the progress of
procurement items is included, the overall progress of the project becomes
28.47.
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C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
'PROGRESS REPORT NO. 8 MARCH 1989
4. AREAS OF CONCERN:
a. Security/Communication Submittals:
Issue: The Contractor's technical submittals for the communication
systems are behind schedule. '
Action: The CM directed the Contractor to expedite submittals and
requested a new schedule. The -progress is being monitored on a weekly
basis.
b. Isolation Curb:
Issue: In late February, the AE rejected the isolation curb submittal
received .from the Contractor in November 1988. The Contractor
resubmitted and requested a prompt review.
Action: The CM instructed the AE to expedite its review of the
resubmittal to avoid delay to field activities.
C. Baseline CPM Schedule:
Issue: The baseline CPM schedule was rejected due to questionable
activity durations and logic, crew loading and cost loading.
Action: The Contractor submitted a revised baseline schedule with
cost loading and manpower. The CM reviewed and discussed it with the
Contractor in late January and mid-March. WCC is in the process of
revising and submitting a final baseline schedule.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
3. Marsh Creek Detention Facility
a. Construction
Currently the Marsh Creek Detention Facility program includes two contracts
for the construction and installation of the modular dormitories and the
construction of the wastewater treatment facility. Reports for each
project follow:
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PROGRESS REPORT NO. 8 MARCH 1989
4
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
CONTRACTOR: Meehleis Modular Buildings, Inc.
Report Date: March 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned:100%
Actual: 96%
INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS
TIME EXTENSION REQUESTED: 25 CALENDAR DAYS
TIME EXTENSION APPROVED: 25 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 54 CALENDAR DAYS
NOTICE TO PROCEED: 8/2/88
INITIAL CONTRACTUAL COMPLETION: 2/18/89
REVISED CONTRACTUAL COMPLETION: 3/15/89*
FORECASTED COMPLETION: 4/15/89
COMPLETION VARIANCE: 30 CALENDAR DAYS
* Both dormitories are scheduled for completion at the same time.
2. PROGRESS NARRATIVE:
a. Work on both dorms was delayed due to accessibility problems,
resulting in a 25 calendar day extension. The interior work on both
dorms was completed on March 17. The site work remains incomplete due
to wet site conditions. The site paving has been changed from asphalt
to concrete, which will allow this work to proceed. The Contractor
projects that this work will be completed by April 14. The final
plumbing inspection has not yet been scheduled.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
CONTRACTOR: Pacific Mechanical Corporation
Report Date: March 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: NA"
Actual: 98%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 90 CALENDAR DAYS
TIME EXTENSION APPROVED: 90 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0
NOTICE TO PROCEED: 8/24/88
INITIAL CONTRACTUAL COMPLETION: 1/15/89
REVISED CONTRACTUAL COMPLETION: 4/15/89
FORECASTED COMPLETION: 4/15/89
COMPLETION VARIANCE: 0
" The initial schedule was voided following the Court ordered work stoppage.
2. PROGRESS NARRATIVE:
The project's final walk through took place on February 14 with the design
engineer, CM and contractor. The work is substantially complete with
pavement patching the only portion of construction remaining. Depending on
weather, patching should be completed by April 15. This patching is tied
in with the asphalt work required of the dormitory project.
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C O N T R A C 0 S T A C O U N T Y J U S T I C E P_ R 0 G R A M
PROGRESS REPORT NO. 8 MARCH 1989
4. Martinez Detention Facility
a. Design
The contract for the construction documents, bidding and construction phase
services was approved by the Board of Supervisors on November 29. Execution
of the Consulting Services Agreement has been delayed while contract
language has been revised. Final language revisions by County Counsel were
received on March 16. The revised Agreement was approved by the Architect
and returned to the County on March 23. The Agreement is currently pending
with County Counsel for approval "as to form". The contract will be awarded
in early April. The Notice to Proceed will be issued as soon as the
Architect submits an acceptable project schedule.
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,C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R 0 G R A N
PROGRESS REPORT NO. 8 MARCH 1989
SECTION II/PART B
F I N A N C I A L A N A L Y S I S
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C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
SECTION II/PART B
FINANCIAL ANALYSIS
1. General:
The detailed financial report is divided into three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The projects are further divided into the Design and
Construction phases. The Design portion will include a narrative. The
Construction section will be subdivided by each contract and will provide
contract data, where available, narratives and cost curves.
2. West County Justice Center
a. Design:
The Architect's basic fee is $2,705,923 of which $2,386,653 (88%) has
been paid. In addition, the Architect has been authorized $376,020 for
extra services, of which $176,418 (47%) has been paid.
b. Construction:
The West County Justice Center financial report includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract "A") which is substantially complete.
The remaining contingency for Contract "A" is in deficit by
($18,669), if all changes are issued.
2) The second contract is for the construction of the detention
facility (Contract "B").
The remaining contingency for Contract "B" is $1,001,232.
The detailed report for each contract follows:
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IC 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
FINANCIAL ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: March 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $1,367,785
B. CONTINGENCY $ 116,389
C. BUDGET (A + B) $1,484,174
**D. APPROVED CHANGE ORDERS $ 121,565
E. NUMBER OF CHANGE ORDERS il 20
F. CHANGES IN PROGRESS $ 13,493
G. CONTINGENCY BALANCE (B - D - F) ($ 18,669)
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F+H) $1,502,843
***J. VARIANCE ($ 18,669)
K. PAYMENTS PROCESSED TO DATE (Mar. 13 report) $1,443,944
L. PAYMENT REQUESTED (Work thru March) $1,443,944
* Includes the 5% Supplemental Work Allowance ($68,389) and the $48,000
right-of-way delay negotiated settlement.
** Includes executed Change Orders Nos. 1 through 20. Pending change orders
are in addition to this amount.
*** ($18,669) is the amount of cost overrun beyond the contingency amount, due
to changes which are in progress and may not be approved subject to
negotiation .
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C 0 N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
2. NARRATIVE:
a. In March 1989, Oliver de Silva submitted two (2) invoices, one for the
release of retention for the grading work portion of the contract
(retention for the pump station is not included), and the other for
change order work completed but not yet billed. The Contractor and
the CM agreed that the first invoice will be paid upon the
Contractor's scheduled completion of all outstanding punch list work
items in April 1989. The second invoice will be processed when extra
funding for change order work is approved by the County's Board of
Supervisors.
b. Change Order Negotiations for ten PC's (Nos. 18, 23, 24, 25, 26, 27,
28, 30, 31 and 35) were completed during this report period. Change
Order documents are being prepared by the CM. These negotiations
resulted in downward adjustments in the price quotations for some of
the PC's. As a result, the current cost overrun amount ($18,669) is
actually lower than the amount ($23,640) shown in the February report.
-26-
C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
JrROGRESS REPORT NO. 8 MARCH 1989
FINANCIAL ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Co.
Report Date: March 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $28,947,600
B. CONTINGENCY $ 1,446,780
C. BUDGET (A + B) $30,394,380
D. APPROVED CHANGE ORDERS $ 65,645
E. NUMBER OF CHANGE ORDERS 26
F. CHANGES IN PROGRESS $ 379,903
G. CONTINGENCY BALANCE (B - D - F) $ 1,001,232
H. CLAIMS $ 25,150
I. POTENTIAL EXPOSURE (A+D+F)* $29,393,148
J. VARIANCE $ 1,001,232
K. PAYMENTS PROCESSED TO DATE (Mar. 13 report) $ 6,133,245
L. PAYMENTS REQUESTED (Work thru March) $ 8,286,702
2. NARRATIVE:
A. PC's issued or initiated for Pricing this Period:
74 ELECTRICAL/POWER REVISIONS BUILDINGS 1 - 9
75 ADD 3/8" BEARING PLATES
76 SHORTEN HANDRAIL RETURNS
77 EXPOSED CONDUIT @ LOADING DOCK
78 GAS LINE SUBSTITUTION
79 STEEL REVISIONS TO STAIR LANDINGS
80 VINDICATOR SECURITY REVISIONS
81 STRUCTURAL COST ENGINEERING COSTS
-27-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PIROGRESS REPORT NO. 8 MARCH 1989
CONTRACT B: WALSH CONSTRUCTION COMPANY (continued)
82 STRUCTURAL STEEL TO CMU @ BUILDING 1
83 SHERIFF'S TRAILER ELECTRICAL CONNECTIONS
84 FURRING @ SD LINE, BUILDING 4
85 CAN WASH FLOOR DRAIN
86 REVISE PLUMBING @ GUARD SHACKS
87 ADDED GUN LOCKERS
88 GLAZING, GL-2 CLEAR TO OBSCURE
89 PLUMBING ROUGH-IN @ BUILDING 2
90 PLUMBING, DRINKING FOUNTAIN @ BUILDING 2
91 PLUMBING @ FTNG BUILDING 2 DIM. ERROR
92 VENDING MACHINE PLUMBING
93 REVISE THERMOSTAT LOCATION, BUILDING NOS. 5 - 8
94 RELOCATE CLEANOUTS
95 ELECTRICAL CLEARANCE CLAIM
96 ADDITIONAL BUILDING 1 ROOF FRAMING
97 DIAGONAL STEEL FLOOR BRACING @ BUILDING 1
98 REVISED STAFF DINING PLUMBING
99 WEATHER DELAY FOR MARCH 1989
B. The status of the ninety-nine (99) PC's issued/initiated to date is as
follows:
1. Change Orders fully executed: 26 PC's (Nos. 1, 2, 3, 4, 6, 8, 10,
11, 14, 16, 18, 20, 21, 22,
24, 31, 35, 40, 41, 42, 45,
46, 50, 57, 58 and 59)
2. Negotiation completed,
change order documents
being prepared/routed
for signature: 14 PC's (Nos. 13, 23, 26, 38, 52, 54,
56, 78, 84, 85, 86, 89, 91
and 95)
3. Pricing received/
negotiation underway: 6 PC's (Nos. 12, 17, 79, 87, 96 and
97).
4. Voided/not issued/
no cost change: 3 PC's (Nos. 5, 7, and 53).
5. Pricing Received/pending
Negotiation 17 PC's (Nos. 15, 44, 49, 65, 67, 71,
73, 74, 75, 76, 77, 82, 88,
90, 92, 94 and 98)
6. Pricing needed from WCC: 32 PC's (Nos. 9, 19, 25, 27, 28, 29,
30, 32, 33, 34, 36, 37, 39,
43, 47, 48, 51, 55, 60, 61,
62, 63, 64, 66, 68, 69, 70,
72, 80, 81, 83 and 93)
7. PC's for Time Extension only: 1 PC (No. 99).
-28-
C O N T R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
P
3. COST CURVES: (see attached)
A cost curve is attached, comparing the actual progress (cumulative actual
value of work completed and permanent materials delivered to site) as of the
report date (3/25/89) to the Contractor's forecast progress. The
Contractor's forecasts' (early start forecast and late start forecast) are
based on the values assigned to individual activities in the Contractor's
12/23/88 revised baseline schedule. The actual value of base contract work
completed to date is $8,221,057; for change orders, it is $65,645. The
total value to date becomes $8,286,702. The actual amount of payment to the
Contractor is the actual value of work less retention.
4. AREAS OF CONCERN
a. Sprinkler Pipe Hanger
Issue: The Contractor proposed to use hanger rods dropped through the
roof metal decking to hold sprinkler head piping. Proposal was rejected
by the AE as it does not meet NFPA (National Fire Protection
Association) structural loading requirement. The Contractor stated that
in order to meet this loading requirement, the specified roofing system
must be strengthened.
Action: The AE reviewed the Contractor's sprinkler piping layout and
approved the use of hanger rods for small diameter sprinkler pipes under
certain restrictions. The problem was resolved. No cost impact.
b. Fire Protection System Design:
Issue: The contract design provides 4e-P a dry standpipe for sprinkler
system whereas the fire code requiresa separate wet standpipe system to
service additional (wet) hose reels. Therefore, the Contractor's shop
drawings were rejected by the Fire Marshal.
Action: The AE proposed using fire extinguishers as a substitution for
the hose reels. AE's proposal was approved by tbe_Fire Marshal. Design
details have been issued to the Contractor. A price quotation is
pending from the Contractor.
c. Multiplex Unit:
Issue: After meeting with the communication subcontractor, the AE
confirmed a conflict between the listed multiplex unit and the specified
requirements. A price quotation was received from the Contractor but
the AE states it should be a no cost change.
Action: The scope and pricing is being reviewed by the CM.
-29-
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
4. AREAS OF CONCERN (Cont'd)
d. Beam Slope Claim:
Issue: The Contractor is requesting a change, claiming there is a
conflict between the roof-ridge line and the top of roof steel beam
elevation at Buildings 1, 2, 3 and 4. The AE states the beam slope
can be determined by the base contract requirements.
Action: The CM has scheduled a meeting with WCC and the subcontractor
to review/resolve the claim.
e. Duct Openings in Slabs:
Issue: Contract drawings show 16-inch diameter air duct openings only
at one wing of each housing building but not at the other three wings.
The Contractor claims extra cost for providing 104 additional openings
at the other wings.
Action: The CM's and the AE's preliminary evaluation and response
suggest that the claim is without merit since the openings are
typical.
f. Cooler Box Substitution:
Issue: The Contractor submitted a substitution for the cooler box.
The AE rejected the substitution on the basis that the proposed finish
is different from that specified.
Action: The AE and CM have scheduled a conference with the Contractor
and the supplier to resolve the issue.
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C 0 N T R A C O S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
3. Marsh Creek Detention Facility
a. Design:
$416,963 has been encumbered for the planning, design and management of the
various projects at the MCDF. To date, $468,203 of the total encumbrance
has been paid to professional consultants.
b. Construction:
The Marsh Creek Detention Facility financial report includes two contracts:
1) The first contract is for the design, fabrication and installation of
two 120-bed modular dormitories. The contract award was $2,571,450 of
which $122,450 is a supplemental work allowance for change orders.
2) The second contract is for the construction of a Wastewater Treatment
Facility and related infrastructure. This work is being executed on a
time and materials basis with a current contract limit of $975,000.
-32-
C O N T R A C 0 S T A C O U N T Y J U S T I C E . P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1988
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
Construction Contract
CONTRACT Meehleis Modular Buildings, Inc.
Report Date: March 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 2,449,000
B. CONTINGENCY $ 122,450
C. BUDGET (A + B) $2,571,450
D. APPROVED CHANGE ORDERS $ 59,745
E. NUMBER OF CHANGE ORDERS 22
F. CHANGES IN PROGRESS $ 43,683
G. CONTINGENCY BALANCE (B - D - F) $ 19,022
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 2,552,428
J. VARIANCE $ 19,022
K. PAYMENTS PROCESSED TO DATE (Mar 13 report) $ 1,969,603
L. PAYMENTS REQUESTED (Work thru March) $ 2,415,541
2. NARRATIVE:
A. PC's Issued or Initiated for Pricing This Period
PCO 27 EXISTING STORM DRAIN MODIFICATIONS
28 EMERGENCY ACCESS STAIRS
29 SUBSTITUTE CONCRETE PAVING FOR ASPHALT
30 CONCRETE TESTING
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C O N T R A C O S T A C 0 U N T Y J U S T I C E P R 0 G R A N
PROGRESS REPORT NO. 8 MARCH 1989
B. Status of 30 PCO's issued/initiated to date is as follows:
1. Awarded (19): PC 1, 3, 4, 5, 6, 7, 8, 10, 11, 12,
14, 15, 16, 18, 19, 20, 21, 23,
24
2. Voided (3): PC 2, 13, 26
3. Negotiated (5): PC 17, 25, 27, 28, 29
4. Negotiation underway (1): PC 30
5. Authorized as T&M work(2): PC 9, 22
-34-
C O N T'R A C 0 S T A C O U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
Construction Contract
CONTRACT: Pacific Mechanical Corporation
Report Date: March 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 975,000
B. CONTINGENCY $ 0
C. BUDGET (A + B) $ 975,000
D. APPROVED CHANGE ORDERS $ 0
E. NUMBER OF CHANGE ORDERS 0
F. CHANGES IN PROGRESS $ 0
G. CONTINGENCY BALANCE (B - D - F) $ 0
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 975,000
J. VARIANCE $ 0
K. PAYMENTS PROCESSED TO DATE (Mar. 13 report) $ 733,641
L. PAYMENTS REQUESTED (work thru Mar. ) $ 947,877
2. NARRATIVE:
Time and Material's contract. Based on projected costs through to
completion of work, the contract limit was increased in March from $735,000
to $975,000.
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C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
4. Martinez Detention Facility
a. Design:
$525 in design related expenses recorded during the month.
b. Construction:
The construction estimate is $403,640, which is based on the architect's
escalated Design Development phase estimate. The cost summary (Attachment
A-3) construction estimate includes a change order contingency. The bidding
contingency is listed separately. The project is funded by a Proposition 52
grant.
-36-
C 0 N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
S E C T I O N III
A T T A C H M E N T S
-37-
C O N T R A C O S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
S E C T I O N I I I
C O N T E N T S:
1. Attachment A . i . . . . . . . . . . . . . . . . . . . . . . Cost Summary
2. Attachment B . . . . . . . . . . . . . . . . . Potential Change Order Logs
a. West County Justice Center, Project A'
b. West County Justice Center, Project B
c. Marsh Creek Detention Facility, Modular Dormitory Project
3. Attachment C . . . . . . . . . . . . . . . . . . . . . Potential Claim Log
a. West County Justice Center, Project B
4. Attachment D . . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule
a. West County Justice Center. Project B
b. Marsh Creek Detention Facility
♦ Modular Dormitories
-38-
C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
PROGRESS REPORT NO. 8 MARCH 1989
A T T A C H M E N T A
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A T T A C H M E N T B
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A T T A C H M E N T C
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C O N T R A C 0 S T A C 0 U N T Y J U S T I C E P R O G R A M
,PROGRESS REPORT NO. 8 MARCH 1989
A T T A C H M E N T D
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